Solicitation___26AG0001.pdf

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Request for Quotation - Solicitation # 26AG0001
Solicitation number
0000039234
Issued by
California

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This is a Request for Quotation (RFQ) issued by the California Department of State Hospitals at the Atascadero facility seeking bids for canned entrees and beans. The solicitation number is 26AG0001, with a due date of May 28, 2026 and an evaluation date of May 27, 2026. The Department is requesting quotes for three primary items: 56 cases of beef ravioli in tomato sauce, 168 cases of chili con carne with beans, and refried beans with specified nutritional and ingredient requirements. All products must meet detailed specifications including fat content limits, sodium restrictions, and minimum protein requirements per serving. The delivery location is the receiving dock at 10333 El Camino Real, Atascadero, CA 93422, with receiving hours Monday through Friday from 7:00 a.m. to 3:00 p.m., excluding holidays. The solicitation will be awarded to the lowest cost vendor through a competitive advertised process.

The solicitation includes a Small Business Preference program offering discounts ranging from 3% to 5% based on participation levels, as well as a Disabled Veteran Business Enterprise (DVBE) incentive program providing incentive percentages for DVBE participation either as prime contractors or through subcontracting. Bidders must complete the Bidder's Information and Certifications form (Attachment A) and provide product descriptions with quantities, unit prices, and extensions in Attachment B. All bidders must certify under penalty of perjury that provided information is accurate, products meet specifications, and they will comply with all terms and conditions. The solicitation is classified as Non-Information Technology and requires recycled products to be offered and used to the maximum extent economically feasible. Bidders must also disclose any intended use of Generative Artificial Intelligence (GenAI) or risk disqualification, with failure to report GenAI potentially resulting in contract rejection or other remedies.

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STATE OF CALIFORNIA — DEPARTMENT OF STATE HOSPITALS Gavin Newsom, Governor

DEPARTMENT OF STATE HOSPITALS

Solicitation Number:

DSH 2010 - Revised 08/22/23

Except as outlined in PCC 12156 (b), it is unlawful to prohibit a printer or duplication cartridge that is sold to the State from being remanufactured or recycled.

6/12/2026 to file a full and complete written statement specifying in detail the ground of the protest and the facts in support thereof

5% 4% to 4.99% inclusive 4% 3% to 3.99% inclusive 3%

5% or Over

Small-Business Pref.: DGS.ca.gov - Small Business Preference

5/28/2026 : to submit a written request to have notice of proposed award publicly posted

Post-Award Protests In accordance with PCC 10306, the following are the key action dates related to Post-Award Protests. All dates are Close of Business (COB).

6/2/2026 to submit a protest to the awarding department/buyer concerning the proposed contract award

DVBE Waiver Notification:

The DVBE Program requirement is either not applicable or is waived for this solicitation and resulting contract.

Tie Breaking Ties between bidders will be resolved in accordance with GC 14838 and CCR, Title 2,

1896.6. If a tie remains, a witnessed coin toss will determine the winner.

DVBE Incentive An incentive will be given to bidders who provide DVBE participation either as DVBEs or through subcontracting. The following percentages will apply:

DVBE Participation Incentive

GENAI Disclosure & Factsheet

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data

Bidder Declaration Form Requirements:

DGS.ca.gov - Bidder Declaration Use and Evaluation Procedure

Bidder Instructions: DGS.ca.gov - Bidder Instructions

10333 El Camino Real Atascadero, CA 93422

805-468-2651 amy.goodman@dsh.ca.gov

26AG0001

The Department of State Hospitals (DSH) would like to request a quote from your company, which will be awarded to the lowest cost vendor. If your company/firm is interested in bidding, please note that the following provisions and instructions are in force for this solicitation. Bidders are advised to read each document.

Classification: Non-Information Technology (Non-IT)

Recycled Products Requirement

Recycled products shall be offered and/or used to the maximum extent economically feasible.

Solicitation Method: Competitive (Advertised) General Provisions: DGS.ca.gov - General Provisions

DEPT. OF STATE HOSPITALS - ATASCADERO

10333 El Camino Real Atascadero, CA 93422

Amy GoodmanMay 12, 2026 https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf 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DEPT. OF STATE HOSPITALS - ATASCADERO

Cert. #:

1.

2.

3.

4.

X

Non-Competitive Bid05/28/2605/27/2625AG0023

REQUEST FOR QUOTATION

ATTACHMENT A - BIDDER'S INFORMATION AND CERTIFICATIONS

SOLICITATION SPECIFICS:

Solicitation Number: Solicitation Due Date: Solicitation Eval Date: Evaluation Method:

Delivery Location:

Receiving Dock: 10333 El camino Real, Atascadero, CA 93422 Specific Instructions/Requirements (if any):

Receiving Dock Hours: Monday through Friday, 0700am-0300pm, excluding holidays

BIDDER'S INFORMATION

Firm's Legal Name: Seller's Permit / Cert. of Registration #:

Firm's Address: City, State, and Zip:

Bidder's FEIN Number: Claiming SB/MB or Non-SB Pref.? Certified DVBE? Cert. #:

Approximate Lead Time: Product Warranty Period: Date Quote Expires DVBE Participation %:

That I am duly authorized to legally bind the prospective Contractor to the specifications, clauses, and requirements of this solicitation and its attachments;

BIDDER'S REPRESENTATIVE

Designated Contact Person: Phone Number: E-Mail:

BIDDER'S CERTIFICATIONS

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY, and under the laws of the State of California, the following:

That the information provided is accurate to the best of my knowledge;

That the products I have identified in Attachment B meet the specifications as they are written in this solicitation and its attachments; AND

That I have understood and shall comply with the terms, conditions, and requirements as outlined in this solicitation and its attachments, including but not limited to, the General Provisions and Bidder's Instructions as referenced herein.

Printed Name and Title of Signatory:

Signature: Date Executed:

YES NO YES NO

DEPT. OF STATE HOSPITALS - ATASCADERO

Solicitation #: 26AG0001 Vendor Name:

Quotation Award

# DESCRIPTION OF GOODS / SERVICES QTY UOM UNIT PRICE EXTENSION

Beef Ravioli In tomato sauce. Raviolis must be uniform in shape and size. Per 1 cup serving: Fat not to exceed 7g, sodium not to exceed 880 mg. Protein at least 7 g.

56 CS $ -

Chili con Carne with Beans - Must contain ground beef only. No shredded or chunks of beef. Must contain pinto, light, dark kidney, or red beans graded US No 2 or better. Shall not contain meat by products, variety meats mechanically separate beef. Per 1 cup serving: Fat not to exceed 16 g, sodium < 1000 mg. Protein at least 15 g.

168 CS $ -

Refried Beans - Must be vegetarian (no animal products or derivatives). Must contain pinto beans, may combine with pink beans. Must not contain coconut or palm/palm kernel oils (soy, canola ok). May contain light seasoning (garlic powder, etc.) Must meet USDA Grade A standards. Per ½ cup serving: Fat not to exceed 2 g, sodium not to exceed 600 mg, <450mg desired.

Desire not to have vinegar or chili peppers.

56 CS $ -

SHIPPING OPTIONS Initial Date

1 No shipping Fee is associated with this quote

2 ADD Shipping (Non Taxable)

3 ADD Shipping and Handling (Taxable)

SUBTOTAL:

OTHER, NON-SHIPPING * CHARGES:

TOTAL:

*: Do NOT include tax in your pricing. Tax will be added later.

Amount

REQUEST FOR QUOTATION

ATTACHMENT B - GOODS AND SERVICES PRICING PAGE

Response Disclaimer:

Solicitations sent to any other email will not be considered. To be considered, all pages of the emailed solicitation that are received prior to the bid solicitation deadline specified in the solicitation will be considered "the complete solicitation". Supplier shall carefully review all documents referenced and made a part of this solicitation to ensure that all information required to properly respond to the solicitation has been received or made available and all requirements are priced in the solicitation. Failure to examine any document, drawing, specification, or instruction will be at the supplier's sole risk.

Soliciting Office: Return E-Mail Address:

DSH-Procurement amy.goodman@dsh.ca.gov mailto:amy.goodman@dsh.ca.gov mailto:amy.goodman@dsh.ca.gov

DEPT. OF STATE HOSPITALS - ATASCADERO

Solicitation #: 26AG0001 Vendor Name:

Quotation Award

# DESCRIPTION OF GOODS / SERVICES QTY UOM UNIT PRICE EXTENSION

Kidney Beans - Must be vegetarian (no animal products or derivatives). Beans must have graded US No 2 or better (when dried) and meet U.S. Grade B or better. Packed in brine. No extra ingredients (seasonings, sugar). Per ½ cup serving: Sodium not to exceed 600 mg, <450mg desired.

168 CS $ -

Black Beans - Must be vegetarian (no animal products or derivatives). Beans must have graded US No 2 or better (when dried) and meet U.S. Grade B or better. Packed in brine. No extra ingredients (seasonings, sugar). Per ½ cup serving: Sodium not to exceed 600 mg, <450mg desired.

112 CS $ -

Pinto Beans -Must be vegetarian (no animal products or derivatives). Beans must have graded US No 2 or better (when dried) and meet U.S. Grade B or better. Packed in brine. No extra ingredients (seasonings, sugar). Per ½ cup serving: Sodium not to exceed 600 mg, <450mg desired.

56 CS $ -

Garbanzo Beans -Must be vegetarian (no animal products or derivatives). Beans must have graded US No 2 or better (when dried) and meet U.S. Grade B or better. Packed in brine. No extra ingredients (seasonings, sugar). Per ½ cup serving: Sodium not to exceed 600 mg, <450mg desired.

168 CS $ -

SUBTOTAL:

DSH-Procurement amy.goodman@dsh.ca.gov

REQUEST FOR QUOTATION

ATTACHMENT B - GOODS AND SERVICES PRICING PAGE

Response Disclaimer:

Soliciting Office: Return E-Mail Address:

Solicitations sent to any other email will not be considered. To be considered, all pages of the emailed solicitation that are received prior to the bid solicitation deadline specified in the solicitation will be considered "the complete solicitation". Supplier shall carefully review all documents referenced and made a part of this solicitation to ensure that all information required to properly respond to the solicitation has been received or made available and all requirements are priced in the solicitation. Failure to examine any document, drawing, specification, or instruction will be at the supplier's sole risk.

Bid specifications:

1. All items must be canned in industry standard #10 cans, 6 cans per case.

2. Include open codes to clearly identify manufacture/expiration dates on cases.Shelf life must be a minimum of 15 months past date of delivery.

3 .Contract duration will be for 6 months. Contract Term 7/1/26 thorough 12/31/26

4. Total quantities may be increased or decreased by up to 15%.

5. Prices must be held for the duration of the contract.

6. Nutritional content information must be included with all bids to be considered.

Delivery specifications:

1. Pallet configuration: “Tie” (TI) should be 7 or 8; “High” (HI) should not exceed seven (7) tiers/layers. 56csTotal per Pallet

2. Pallet Grade: Premium or Clean Grade A.

3. Visibly damaged cans/cases will be rejected upon delivery.

mailto:amy.goodman@dsh.ca.gov

DEPT. OF STATE HOSPITALS - ATASCADERO

Solicitation #: 26AG0001 Vendor Name:

Form Name Form Form Description Darfur Contracting Act Certification Darfur Public Contract Code section 10475, et. seq. prohibits state agencies from doing business with vendors which have certain business dealings with the Sudan. This form documents that the bidder has no such relationships and is therefore eligible to bid.

Payee Data Record STD204 This form provides the awarding department the bidder's legal name and address, corporate status, and tax identification number.

Bidders Declaration Form GSPD-05-106 This form is used to capture subcontractor information and is used to determine whether a bidder is performing a commercially useful function, as required by statute.

DVBE Declarations Form STD843 This form documents the ownership and broker-status of a disabled veteran business enterprise.

Recycled Content Certification Form CalRecycle074 Effective 1/1/23 PCC 12201.c.2. During bid evaluation, DSH reserves the right to award to the vendor who meets recycled products content in lieu of lowest bid. Not in excess of 10% greater total cost than nonrecycled products.

Contractor Certification Form CCC Only required if the vendor will be performing services within the PO or if your request is for a Short Form Contract.

Insurance Requirements Exhibit G See Attached (If Applicable)

The attached exhibit is hereby incorporated into this solicitation. By signing this solicitation, the bidder represents that they have read and agree to the contents of the exhibit.

Voluntary Statistical Data Sheet VSDS Utilized to track reporting data.

The Department of State Hospitals shall make available to each bidder the forms checked below by double clicking the form name under the "Form" header. However, failure on the part of the DSH to provide each form does not excuse the bidder from their responsibility to submit the required forms with their bids. Bidders are hereby advised that they may locate copies of each of the forms below at the Department of General Services' website, at www.pd.dgs.ca.gov. Bidders may also contact the Buyer for this solicitation and request a copy of some or all of these forms prior to the due date for the solicitation, and if the forms were not provided with the solicitation itself.

Required Forms Disclaimer:

If a box is checked below, the corresponding form must be submitted with a bidder's bid before the solicitation due date. Other forms not check may be required after the close of the solicitation and prior to award. Failure on the part of the bidder to submit those forms may be grounds for disqualification.

REQUEST FOR QUOTATION

ATTACHMENT C - REQUIRED FORMS

Provision of Required Forms Disclaimer:

Coverpage
Attachment A - Bidder Info
Attachment B - RateSheet(1)
Attachment B - RateSheet (2)
Attachment C - Forms

File details come from the government source that posted it. Updated .