Solicitation -19PE5025Q0021.pdf

Enclosure:

Embassy of the United States of America Lima, Peru

April 7, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19PE5025Q0021

Enclosed is a Request for Quotations (RFQ) for International Freight Forwarding services for the International Narcotics and Law Enforcement (INL) Section - US Embassy Lima - Peru. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract type to the responsible company submitting an acceptable offer at the lowest price. We intend to award this IDIQ based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation shall be issued in writing to espinozase@state.gov by Friday, April 11, 2025 at 12:00 pm Lima time. Quotations are due by Wednesday, April 23, 2025 at 08:00 am. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to espinozase@state.gov, it is important to make sure the submission is made in specific size and format Adobe Acrobat (pdf) file format. The file size must not exceed 8MB. In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors must register in the SAM (System for Award Management) database at https://www.sam.gov before submitting their proposal, as required by FAR 4.1102.

Unregistered proposals may be deemed non-responsible and not considered. Register immediately if you plan to respond.

Sincerely, Contracting Officer mailto:espinozase@state.gov mailto:espinozase@state.gov https://www.sam.gov/

Table of Contents

SECTION 1 - THE SCHEDULE

SF-1449 cover sheet Continuation To SF-1449 19PE5025Q0021 Attachment 1 Statement Of Work Attachment 2 Packing Specifications Attachment 3 Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

Contract Clauses Addendum To Contract Clauses

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions Addendum To Solicitation Provisions Far And Dosar Provisions Not

Prescribed In Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors Addendum To Evaluation Factors Far And Dosar Provision(S) Not

Prescribed In Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

Representations and Certifications Addendum To Representations And Certifications Far And Dosar

Provision(S) Not Prescribed In Part 12

Solicitation 19PE5025Q0021

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15233964

PAGE 1 OF 82 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5025Q0021

6. SOLICITATION ISSUE

DATE

04/07/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Saul E Espinoza

b. TELEPHONE NUMBER(No collect calls) Espinozase@state.gov

8. OFFER DUE DATE/

LOCAL TIME

04/23/2025 / 08:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN:

GSO/Procurement Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

US EMBASSY - INL - NARCOTICS

AFFAIRS, ATTN: INL Ala Aerea No 2 Callao

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED x x x

Seth Langer

See specifications requirements on continuation sheets

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

RFQ 19PE5025Q0021

SECTION 1 - THE SCHEDULE

SF-1449 cover sheet

Continuation To SF-1449 19PE5025Q0021

PRICES, BLOCK 23

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

INTERNATIONAL FREIGHT FORWARDING/SHIPPING SERVICES

1. PERFORMANCE WORK STATEMENT

The Contractor shall provide services for the U. S. Embassy in Lima, International Narcotics and Law Enforcement (INL) Section in accordance with C- Description /Specifications/Work Statement and Exhibits contained in section J of this Contract.

This is a fixed-price indefinite-delivery, indefinite-quantity, type contract. Orders will be placed by firm, fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of US$10,000.00. The maximum amount of shipping/packing services each year of this contract will not exceed US$59,864.01

Individual purchases shall be documented as follows Individual purchases shall be documented as follows:

Quote / task order

2. PERIOD OF PERFORMANCE

Contract is for one base plus 3 option years.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

(a) The Contractor shall provide the services for the base period of the contract at the rates shown in section B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

2. PRICING

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

3.A. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices.

BASE PERIOD PRICES

Unit of Rate per Estimates Total Est.

Section Service Description measure Unit Quantity Amount (a)Handling of documents Air way bill or Ocean Bill of Lading. Includes shipper's declaration, communications, and messenger services

(1)AIR NON-ITAR

US Export Per shipment 30

(2)AIR ITAR US

Export Per shipment 4

(3)OCEAN NON-

ITAR US Export Per shipment 3

(4)OCEAN ITAR US

Export Per shipment 2

(5)Note: average charge Per shipment 1

(b)International Courier (if required and accepted by post): Per shipment (c ) Cargo handling: charge for handling shipment, includes receipt of merchandise, labeling of boxes received and oustanding, telephone calls to various parties.

(1) Cargo handling minimum 55

(2) Cargo handling Per cubic foot 55

(3)Cargo handling Per cubic meter 55

(4)Cargo handling Per Label minimum 336

(d) Warehousing: Storage of cargo until shipments is effected, no charge for first month for each day after first month

(1) Warehousing Per pound 1

(2) Warehousing Per cubic feet 1

(3) Warehousing Per cubic meter 1

(4)Warehouse in and out (weight or volume) Per pound 55

(5)Minimum Per w/r 55

(6) Hazmat Per shipment 9

Storage commences after 30 days

(e ) Packing in cardboard: Depending on box size, comes with palllet, plastic wrap and metal strapping

(1) "D" Container 56"x41"x45" Pallet/Box 6

(2) "36" container cube container Pallet/Box 1

(3) "E" container 42"x29"x26" Pallet/Box 1

(4) Crating (in wood) CERTIFY WOOD Cubic feet 13

(5) Repalletizing into a 48x48 wooden pallet Pallet 15

Packing hazardous cargo:

SP 22 4GV/X22/S 12

X 12 X 11 ¾ per box 1

SP 29 4GV/X29/S 17

1/8 X 12 ½ X 12 ½ per box 1

SP 30 4GV/X30/S 14

X 14 X 14 per box 1

Dry ice $1.50 per pound 50 lb. minimum Per lb. 1

Labels per box 9 $0

Hazardous Documentation per document 9 $0

(f) AIR FREIGHT Cartage to the airport

(1) LB per pound (weight or volume) Pound 57

(2 ) Minimum Per shipment 30

(3)Fuel Surcharge (20% on cartage) Percentage 0% 90

(4)Minimum Per shipment 30

(5) HAZMAT Per pound 9

(6)Minimum Per shipment 9 $0.00 (g)AIR FREIGHT Cargo rates to Lima-Peru

(1) Rate (weight or volume) Kilo 5100

(2) Minimum Tariff 30

(3) Hazmat Per UN 9

(4)Minimum Tariff 9

(4) Fuel Surcharge (weight or volume) Per kilo 5100

(5) Security Screening Surcharge Per kilo 5100 surcharge minimum rate Per AWB 30

(h) OCEAN FREIGHT, deliver to the dock/port:

(1) Less than container load (LCL) Per pound 3

(2) Full container (FCL) Per pound 2

(3) Loading freight cargo 20' container, Palletized cargo Per unit 5

(4) Loading freight cargo 40' container, Palletized cargo Per unit 3

(i) Ocean freight cargo load (LCL) Cubic meter 3

Load 20' (FCL) Container 1

(3) Full container Load 40' (FCL) Container 1

(4) Cartage (weight or volume) Per pound 5

(5) Drayage for FCL Per container 5

(6)THC for LCL Cubic meter 5 (7)THC for FCL Per container

(j) Defense Base Act Insurance

(1) One person assigned as person of contact Per POC 1

TOTAL

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.A. FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

Unit of Rate per Estimates Total Est.

Section Service Description measure Unit Quantity Amount (a)Handling of documents Air way bill or Ocean Bill of Lading. Includes shipper's

(b)International Courier (if required and accepted by post): Per shipment (c ) Cargo handling: charge for handling shipment, includes receipt of merchandise, labeling of boxes received and oustanding, telephone calls to various parties.

(1) Cargo handling minimum 55

(2) Cargo handling Per cubic foot 55

(3)Cargo handling Per cubic meter 55

(4)Cargo handling Per Label minimum 336 for each day after first month

(1) Warehousing Per pound 1

(2) Warehousing Per cubic feet 1

(3) Warehousing

(5)Minimum Per w/r 55

(6) Hazmat Per shipment 9

(e ) Packing in cardboard: Depending on box size, comes with palllet, plastic wrap and metal strapping

(2 ) Minimum Per shipment 30

(4)Minimum Per shipment 30

(5) HAZMAT Per pound 9

(6)Minimum Per shipment 9 $0.00

(2) Minimum Tariff 30

(3) Hazmat Per UN 9

(4)Minimum Tariff 9 rate Per AWB 30

Palletized cargo Per unit 5

Palletized cargo Per unit 3

(5) Drayage for FCL Per container 5

(6)THC for LCL Cubic meter 5 contact Per POC 1

TOTAL

task order(s) to any single contractor will be less than the amount shown.

4.B. SECOND OPTION YEAR PRICES

Option Term: Twelve (12) Months

Unit of Rate per Estimates Total Est.

Section Service Description measure Unit Quantity Amount (a)Handling of documents Air way bill or Ocean Bill of Lading. Includes shipper's

(b)International Courier (if required and accepted by post): Per shipment (c ) Cargo handling: charge for handling shipment, includes receipt of merchandise, labeling of boxes received and oustanding, telephone calls to various parties.

(1) Cargo handling minimum 55

(2) Cargo handling Per cubic foot 55

(3)Cargo handling Per cubic meter 55

(4)Cargo handling Per Label minimum 336 for each day after first month

(1) Warehousing Per pound 1

(2) Warehousing Per cubic feet 1

(3) Warehousing

(5)Minimum Per w/r 55

(6) Hazmat Per shipment 9

(e ) Packing in cardboard: Depending on box size, comes with palllet, plastic wrap and metal strapping

(2 ) Minimum Per shipment 30

(4)Minimum Per shipment 30

(5) HAZMAT Per pound 9

(6)Minimum Per shipment 9 $0.00

(2) Minimum Tariff 30

(3) Hazmat Per UN 9

(4)Minimum Tariff 9 rate Per AWB 30

Palletized cargo Per unit 5

Palletized cargo Per unit 3

(5) Drayage for FCL Per container 5

(6)THC for LCL Cubic meter 5 contact Per POC 1

TOTAL

task order(s) to any single contractor will be less than the amount shown.

BASE YEAR:

FIRST OPTION YEAR

SECOND OPTION YEAR

GRAND TOTAL OF BASE PLUS ALL OPTION YEARS

task order(s) to any single contractor will be less than the amount shown.

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

ORDERS

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of Contractor,

(b) Contract number

(c) Date of purchase

(d) Order number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Qty Delivery Date Deliver to:

Written Estimate (if required) upon COR request

COR

Warehouse receipt 1 Per delivery in 24 hours COR

Changes in Date/Time of Shipping

2 two (2) days before scheduled time/date

Notification of Completion of Services

1 immediately upon completion of required

COR and client

Notice of Availability for Shipment

1 completion of each assigned shipment effort

Request for Shipping 1 Upon COR request

Required Shipping Documentation

1 by date of embarkation

Delivery Receipt 1 upon completion of delivery to INL Lima

COR - copy

7. INVOICES AND PAYMENT

(a) Individual invoices shall be submitted for each order to MyILMS MyILMS account creation.

https://mygrants.servicenowservices.com/mygrants?id=mygrants_public_article&sys_id= 96f9977c1b13bd103965a71de54bcb3c&spa=1. Invoices shall be submitted electronically to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

(b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a U.S. carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

8. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR

EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary

Solicitation 19PE5025Q0021 https://mygrants.servicenowservices.com/mygrants?id=mygrants_public_article&sys_id=96f9977c1b13bd103965a71de54bcb3c&spa=1 https://mygrants.servicenowservices.com/mygrants?id=mygrants_public_article&sys_id=96f9977c1b13bd103965a71de54bcb3c&spa=1 https://mygrants.servicenowservices.com/mygrants?id=mygrants_public_article&sys_id=96f9977c1b13bd103965a71de54bcb3c&spa=1 https://mygrants.servicenowservices.com/mygrants?id=mygrants_public_article&sys_id=96f9977c1b13bd103965a71de54bcb3c&spa=1 form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL

NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT

GOVERNMENT APPROVAL.

9. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

10. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

11. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Bodily injury $13,2000 per occurrence

Workers' Compensation and Employer's Liability Workers' Compensation and Occupational Disease

12. BONDING OF EMPLOYEES

The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

13. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

Attachment 1 Statement Of Work

PERFORMANCE WORK STATEMENT - SHIPPING/PACKING / FORWARDING /

SERVICES

General The Contractor shall provide freight forwarding services from its facility location nearby the Miami International Airport location for the International Narcotics and Law Enforcement Section (INL), United Sates Embassy Lima to receive various shipments to Lima Peru and to perform import/export and shipping requirements in support of INL programs. The shipments will include but are not limited to the top 5 commodities purchased, aircraft parts and components, hazardous materials, ammunition, weapons, vehicles, building and facilities equipment and general commodities. Cargo should be scheduled as direct shipments, without intermediary at destination. The primary responsibility is to provide proper, timely and cost effective freight forwarding services for INL section programs.

The Contractor will establish effective service controls for the prompt and complete performance under this CONTRACT. This shall include:

a. Adequate terminal facilities to effectively receive and store shipments.

b. Adequate facilities to effectively service the receipt of shipments.

c. Equipment deemed necessary to perform services.

d. Prompt inspection and notification of damaged cargo.

e. Protection from the elements and securing of received material.

f. Transportation and documentation of hazardous materials.

g. Packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved from the United States to Lima.

The Contractor shall furnish all managerial, administrative, direct labor personal, materials and transportation that are necessary to accomplish all work as required by this Agreement. Performance requirements for required work are described below.

Personnel

The Contractor will provide a qualified work force capable of providing the services specified in this agreement.

Although some shipments will be of a high priority nature and will require immediate shipment, it is most practical to consolidate the packing and shipping of items. Items will not be consolidated with items from other agencies, nor will consolidations contain mixed priorities. Where there is a conflict between order priorities on the purchase order and operational requirements, the INL will direct the priority of shipment.

Definitions “Article” means one item, piece, or package and contents thereof received by the contractor as listed on the inventory.

“Calendar Day” means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays and all holidays are considered calendar days.

“Cargo” means any items consigned to the contractor under this contract for shipment.

“COR” means the Contracting Officer’s Representative, appointed in accordance with Section G of this contract.

“Cube” means the cubic measure of space occupied by a given article after it has been packaged for shipment.

“Government” means the Government of the United States of America unless specifically stated otherwise.

“Gross Weight” means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

“Net Weight” means the gross weight of a shipment less its tare weight.

“Ordering Officer” means the Contracting Officer of the U.S. Post.

“Packing” means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of a sufficient size and constructed in accordance with post specifications; including obtaining customs clearances and required documentation for shipment, (i.e., via surface or air as appropriate).

“Packaging” means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

“Services” means the services performed, workmanship, and material furnished or utilized in the performance of the services.

“Storage Pack” means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

“Tare Weight” means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

Requirements

- The Contractor will provide freight forwarding and customs brokerage services in accordance with the Department of Transportation and/or International Airlines Transportation regulations for the freight handling, forwarding, customs clearance and other related services that apply to shipments originating from, consigned to, routed through and/or moved from the United States to Lima.

- The Contractor will provide copies of Airway Bills, invoices, packing lists, purchase orders or other documentation prepared during the export/import process to INL Lima.

The Contractor will maintain a web based database for all shipments. The database will be capable of providing details of number of boxes received per delivery, as well as being suitable for preparation of all required shipping documentation. The intent is to be able to provide, per task order real time tracking and cost data from time of receipt to time of shipment, by priority. The Contractor will provide a description of this web based tracking/database as part of the proposal.

- For export shipments, the Contractor will make the necessary arrangements for shipping the freight from the Contractor’s warehouse to Port of Importation, Lima, Peru in South America, according to the order priority on the purchase order. Aircraft Purchase orders will indicate the following priorities: AOG, 05, or 12. Purchase orders for other commodities will be marked urgent if requiring expedited shipping. Otherwise, the Contractor can assume the shipment is routine and should be consolidated as per instructions of the COR.

- Upon contract award, the Contractor will be notified as to how to mark the shipments for the appropriate programs. All documentation will indicate that the importer of record is the American Embassy, INL Narcotics Affairs, Lima, Peru.

- Shipping (and/or Packing) of cargo intended for the INL Section for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination, accuracy of documents, and shipping according to priority status. The Government shall not be responsible for any work performed which is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

- For perishable goods and cold treatment the contractor will received specific instructions as in very occasionally cases this type of request is required by INL Lima .

The Contractor will provide freight forwarding and warehousing services including but not limited to:

1. Coordinate receipt and delivery of freight

2. Verify, count, weight, cube and condition of all received commodities at the time of receipt and in the event of loss, damage, or shortage promptly notify the appropriate INL Customs & Shipping unit and assist with sufficient documentation to justify an INL claim for compensation.

3. Provide warehousing and storage services for commodities during the period of consolidation and while awaiting ocean/air shipment.

4. Consolidate freight and stuff export containers.

5. Secure air freight from an American Flag Air Carrier noncommercial – cargo only, utilizing the most economical rate available. All Ocean freight must be pre-approved by INL in advance of booking.

- The Contractor will utilize air freight when shipment is of urgent priority or when air freight is most economical. Ocean freight shall be utilized for oversized or extremely heavy shipments. Ocean freight will not be used routinely due to the limited transportation capacity within Lima and the safety and travel requirements to clear freight at Port. The Contractor shall confirm with INL Customs and Shipping the method of shipment if doubt exists as to whether it will be air freight or ocean freight.

- For import shipments, the Contractor will make the necessary arrangements for clearing the freight through U.S. Customs and shipping the freight to a supplier as designated by INL Lima.

- The Contractor will provide input and participate in on-going process improvement initiatives on-site, as required. The Contractor will provide a copy of local procedures, a process map, and, based on past experience with this and similar programs, a list of common problems encountered that may cause rework or hold ups in the freight forwarding process and recommended solutions for improvement in solicitation. With this list, the Contractor will provide a data collection plan for capturing frequency of occurrences and time involved. .

- The Contractor assumes absolute responsibility and liability for any and all shipment damage or losses suffered due to negligence of the Contractor’s personnel in the performance of the services required under this agreement.

- The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Agreement, whatever insurance is legally necessary.

- The Contractor shall provide all services, to supplies, labor, trade tolls, equipment, maintenance services and supervision require for performance under this contract.

Compliance Required

The Contractor shall, without additional expense to the government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Government, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders. In the event of a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the government of the conflict and of the Contractor’s proposes course of action for resolution by the Government. The Contractor shall be responsible for all damages to shipments that occur as a result of the Contractor’s fault or negligence, and shall take proper safety and health precautions to protect the workers, the public, and the property of others.

The Contractor will not have the authority to perform inventories at origin. It is only the INL Warehouse in Lima, Peru the one that will perform the official inventory for receiving reports (RR) purposes. This procedure is in the approved SOP of INL LIM Warehouse and in accordance with 14 FAM regulations.

Normally when a box is crushed or in bad conditions, INL Logistics Customs & Shipping Lima will ask the Contractor to take pictures to document the action. INL Logistics Customs & Shipping Lima will also request pictures to the Contractor when the box or boxes are not labeled with the PO number and these pictures will be sent to INL Logistics Customs & Shipping Lima unit as support for a proper PO identification.

However, the Freight Forwarder at origin will be authorized to perform a thorough Inventory of the content in a case by case basis with prior notification by INL Logistics Customs & Shipping Lima, based on the PO that will be emailed to the Contractor. For this specific cases, if a shortage or damage problem is detected, INL Logistics Customs & Shipping Lima Unit will notify INL Procurement in order to determine course of action.

Work Requirements

- General. . The Contractor shall provide services for the United States Mission in

Lima, Peru, International Narcotics and Law Enforcement (INL) Section, as described. This consists of packing, freight handling, forwarding, cargo storage, customs clearance, and other related services that apply to shipments originating in the United States and consigned to Callao, Peru.

The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

- Personnel. The Contractor shall provide a qualified work force capable of providing the services specified in this contract.

STORAGE AREA REQUIREMENTS

- All temporary or permanent storage provided, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

- In areas assigned for preparation and storage of received cargo the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Boxes received shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

- The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

- The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

- The Contractor shall not store property in contact with exterior or interior walls.

- The Contractor shall provide thirty (30) days of free storage charges for the received cargo.

REQUIREMENTS FOR STORAGE METHODS

- The Contractor shall identify all pallet boxes and other boxes and storage containers by affixing to the front of each lift van or container a sign at least 24 centimeters by 15 centimeters in size, type set on poster board material, not hand printed, with the following legend:

International Narcotics and Law Enforcement (INL – Lima Peru) (Vendor’s name) (USG purchase order number)

All letters on each sign described above shall be at least 5 centimeters in height.

- The Contractor shall replace moth repellents upholstered articles at least every six months.

- The Contractor shall establish and maintain a locator system to enable prompt identification and removal of boxes in storage.

WAREHOUSE RECEIPT

- Upon receipt of goods, the Contractor shall prepare a Warehouse Receipt. The terms shall be subject to approval by the COR, indicating the American post or other

Government Agency as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the Warehouse Receipt shall have no effect against the United States Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

- The warehouse receipt shall also indicate the purchase Order number, the tracking number per delivery, the net weight of the storage lot, the number of boxes deposited, and the condition in which they are received. The Contractor shall mail the original of the Warehouse Receipt to the COR no later than 24 hours after the goods are received.

WAREHOUSE FACILITIES

- Warehouse Facilities must be approved by the COR and meet the following criteria:

(a) Storage buildings of contractor shall be constructed, with masonry walls and floors, watertight roofs, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insets, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for firefighting and a fire department that is responsive twenty-four hours per day.

Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.

(c) The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.

NOTIFICATION OF COMPLETION OF SERVICES

- As soon as the required services for outgoing cargo are completed, the Contractor shall notify the COR and provide the following information:

• Invoice in accordance with quotation requested per Task Order.

• Scanned copies of the airway bill and/or bill of lading

• Copy of the purchases orders included in each Task Order

• Copy of the warehouse receipt per Purchase Order

• Copy of the EEI filling when applicable.

2. PACKING SPECIFICATIONS AND RESPONSIBILITIES

As stated in the statement work performance statement.

3. INVENTORY SYSTEM

The Contractor will not have the authority to perform inventories at origin. It is only the INL Warehouse the one that will perform the official inventory for receiving reports (RR) purposes. This procedure is in the approved SOP of INL LIM Warehouse and in accordance with 14 FAM regulations. Normally when a box is crushed or in bad conditions, INL Lima will ask the Contractor to take pictures to document the action. INL Lima will also request pictures to the Contractor when the box or boxes are not labeled with the PO number and these pictures will be sent to INL Lima Logistics Customs & Shipping unit as support for a proper PO identification. However, the Freight Forwarder at origin will be authorized to perform a thorough Inventory of the content in a case by case basis with prior notification by INL Lima Logistics Customs & Shipping, based on the PO that will be emailed to the Contractor. For this specific cases, if a shortage or damage problem is detected, INL Lima Logistics Customs & Shipping Unit will notify INL Procurement in order to determine course of action.

4. FREIGHT HANDLING

The Contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt. The Contractor further agrees that in any instance involving loss or damage to the Government cargo, where the Contractor fails to exercise reasonable diligence, the Contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall transport all incoming Government cargo handled under the contract from its commercial facilities at Miami to the final destination in the Peru - Callao area including off-loading from the Contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the Contractor.

5. CONTRACTOR RESPONSIBILITIES

The Contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience

The Contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications

Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The Contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

6. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all shipping and packing services set forth in the scope of work.

1. thru 19.

All required services are performed and no more than one

(1) customer complaint is received per month.

Monitoring Performance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, if any of the services exceed the standard.

21. PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the

COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection Clause.

Attachment 2 Packing Specifications

LABELING OF BOXES AND CARTONS

Mark every box clearly with indelible marker pen or paint to assist in location and identification of the client's effects. When a shipment is delivered to an incorrect address due to incorrect marking by the Contractor, the shipment shall be forwarded with the least possible delay to the correct location by a mode of transportation selected by the COR. The Contractor shall be held liable for all additional costs incurred by the Government due to incorrect marking by the Contractor, including charges for preparation, drayage, and transportation.

Markings may be handwritten, as long as they are legible. Markings must be in English.

Clearly mark all cartons on the sides and top to show which end should be up.

Clearly mark all boxes containing mirrors or picture frames to show which side to open.

Attachment 3 Government Furnished Property

Not applicable

SECTION 2 - CONTRACT CLAUSES

Contract Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

Solicitation 19PE5025Q0021 https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900

_x_(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

_x_(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

_x_(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_x_(9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__(11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

_x_(12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation…