Solicitation_19GA1025Q0002_Chancery densification and interior improvement phase 2.pdf

U.S. Embassy Banjul

October 22. 2024

Dear Prospective Offeror:

Subject: Request for Quotes 19GA1025Q0002

Enclosed is a Request for Quotes (RFQ) for Chancery densification and interior improvement If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit on November 7th, 2024, at 10:00am (local time) at the U.S. Embassy Banjul, Kairaba Avenue. Prospective offerors should contact BanjulGSO@state.gov by November 5th, 2024, to arrange entry to the building.

Quotations are due by November 15th, 2024, at 12pm local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for Solicitation number 19GA1025Q0002 GSO Procurement, U.S. Embassy Banjul, Kairaba.” Electronic submission is also acceptable.

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jeffery K. Blythe Contracting Officer

Enclosure:

mailto:BanjulGSO@state.gov https://www.sam.gov/

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 3: Sample Letter of Bank Guaranty Attachment 5: Drawings

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

1. REQUEST NUMBER

19GA1025Q0002

2. DATE ISSUED

10/22/2024

3. REQUISITION/PURCHASE REQUEST NUMBER

PR14913797

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY BANJUL

KAIRABA AVENUE, PMB 19, ATTN: GSO/PROCUREMENT GAMBIA

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

OTHER

FOB DESTINATION (See Schedule) NAME

Jeffery K. Blythe

TELEPHONE NUMBER

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

11/15/2024

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f) Chancery densification and interior improvements:

Provide Interior Modification as per the Design Doc Interior Fit-Out and Suggested Procedure – All affected Renovate Ground Floor Lunchroom (Room 108A) Provide and Replace Affected Doors and Windows Provide Interior Modification to Existing ACS Space Technical Requirements (details is on the SOW)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

Section 1. 0. Introduction:

The U.S Embassy in Banjul, The Gambia, requires construction services for interior improvements of the Chancery building located at the Embassy campus, Kairaba Avenue, Fajara.

The work, as defined herein, includes, but is not limited, to the following description, which appears here as a general guideline and is not intended to represent every item necessary to perform the work. The work shall consist of all construction and related work in accordance with contract documents inclusive of construction drawings, specifications, and any subsequent addenda. All work must be completed within a forty-five (45) workday period. No exceptions.

Work shall be completed as expeditiously as possible in-order to minimize impact to Chancery Operations. The structure (outside of scope locations) shall be occupied by staff during the execution of this contract. Contractor shall coordinate with GSO/COR for work phasing and job sequencing. Contractor to submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site.

The selected contractor shall provide all materials, tools, equipment, and skilled labor capable of performing the needed renovation in a professional manner. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer’s Representative, COR and or GSO.

Note: A site visit will be scheduled later to inspect the building. Offerors would have the opportunity to verify the existing site conditions and understand the exact scope of work prior to submitting the proposal. The US Government will pay the Contractor a firm fixed price for standard services that have been satisfactorily performed.

1.1. Offer Submission Information:

Offerors are required to submit a price quote along with a technical proposal separately in response to this solicitation. Refer to Section J for details.

1.2 Background

The Chancery has always operated at near full capacity, however, recent growth in the Department of State mission to the host country has required additional desks beyond which the existing facility floor plans can accommodate. In response, post has studied the existing facility, met with all agencies and groups, and has determined a revised layout which accommodates the nominal required desk count.

Section 2. General Scope

Project # 1: Provide Interior Modification as per the Design Document Attached.

The proposed modifications include but are not limited to:

• Provide minor modifications of existing cinderblock interior partitions (removed or added) as needed to create the most efficient layouts.

• Provide interior wall and floor materials and finishes to match existing adjacent. Consider using light weight partitions such as light gage metal framing or wood and drywall for all partitions

• Provide additional electrical outlets to support the new desks. Modify the existing electrical wiring in the existing panels as per revised electrical schedule.

• Provide additional telecommunication outlets to support the new desks. Telecomm material to be provided by the Embassy.

• Modify existing ceiling-mounted lighting and switches as required due to new work, to maintain adequate light levels in area of work.

• Replace floor tiling at all areas affected or adjacent to any of the offices marked for renovation using approved tiles and adhesive. Ensure tile trips and expansion joints are installed (where necessary).

• Paint exposed surfaces with selected finishes, touch up all areas as required after floor and masonry works are complete.

• Replace existing curtains/blinds on windows of like kind to office spaces in the Embassy.

Section 2.1 Interior Fit-Out and Suggested Procedure – All affected Areas-

• Remove and store all furniture and equipment as directed by Post staff.

• Construct dust barrier between corridor and scope area.

• Cover/wrap A/C units to protect from dust and debris.

• Protect fire protection system, etc. as required due to new work, to maintain required fire protection and life safety provisions in the area where work is being performed

• Remove power, data and telecommunications devices as per design document.

• Remove doors and frames as shown on demolition plan.

• Remove walls as shown on demolition plans.

• Remove existing tile floor and mortar bed/mastic, prepare floor for new ceramic tile.

• Clean up all demolition debris and remove from site.

• Construct new walls (see plan for location and extent) as shown on drawings.

• Install surface mounted conduit and work boxes for all required outlets as shown on drawings

• Install Embassy furnished conduit, cabling and devices for Telecom.

• Install relocated fixtures and associated switches.

• Install custom fabricated doors with frames.

• Replace floor tile with approved tile as required.

• Provide and install sealant and/or caulk compatible with substrates and finishes.

• Paint exposed surfaces with selected finishes, touch up all areas as required after floor and masonry works are complete.

• Install all contractor-furnished contractor-installed equipment and government-furnished contractor-installed equipment as shown on this drawing for areas of work. Coordinate schedule for government furnished equipment installation with COR.

Project # 2: Renovate Ground Floor Lunchroom (Room 108A)

• Replace existing tiles with approved tiles. Repaint untiled wall and ceiling to match adjacent.

• Provide and install a single stainless kitchen sink and granite worktop with overhead cabinet to complement- connect sink to existing water line in the room.

• Provide and attach a floating counter to one side of the wall as directed by COR.

Project # 3: Provide and Replace Affected Doors and Windows

Replace affected office doors with similar new interior customized doors as required. Size to remain same as existing and equipped with a sweeper and stopper. Quantity and door measurements/specification shall be provided during the site visit.

Project # 4: Provide Interior Modification to Existing ACS Space

• Replace 2nd service window in front lobby with a door and lock. Door specification shall be provided during the site visit.

• Relocate one interior door to the front entrance

• Install the service window and counter in the location where interior door was removed.

• Provide and install new counters if existing cannot be reused.

• Provide necessary fit out to all affected floor and wall.

• Paint exposed surfaces with selected finishes, touch up all areas as required after floor and carpentry works are complete

Section 3. Technical Requirements:

Electrical, Telecomm, and Structural:

• Ensure that the relocated cables are not damaged. Any damaged cable during demolition shall be replaced in its entirety from the outlet to the source panel.

• New cable(s) must be installed if the relocated is not long enough to reach the new location(s).

• Ensure that all new cabling is rated for the environment it is installed.

• Ensure that all abandoned cabling is removed from the ceiling and walls.

• Ensure that all new penetrations are fire stopped to restore the barrier/partition to its fire rating.

• Take precaution working around active Telecom and other cabling during demolition and new installation.

• Ensure the color of the CAT6 cables (plenum) and RJ45 jacks meets OBO design standards. Voice (blue), OpenNet (orange), Spare 1 (green).

• Contractor shall fire stop all penetrations (new or existing) which their cable, conduits, pathways or systems pass through.

• Contractor shall fire stop and restore all penetrations to rating of the wall, floor slab, etc.

Section 4. General Requirements

Mobilization - The contractor shall provide construction personnel, equipment, materials, tools and supervision as needed to complete the services that meet the technical requirements in this Statement of Work. It is expected that the Contractor shall partner closely with Embassy personnel.

Schedule - The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for the scope of work laid out in this document shall be completed in 45 workdays from the notice to proceed.

Embassy Access - The contractor shall not be admitted into any structure outside the areas designated for the project except with permission by the Embassy. The contractor shall address the impact of the consequent disruption and provide for a continuing level of operation for continuous occupation of the Embassy during construction. Work shall be conducted on a “not to interfere “basis with normal operations of the Embassy. RSO and GSO will brief contractor as to procedure and policy.

Deliverables - The Contractor shall be required to prepare and submit reports, quality control plan, safety plan, construction schedule, and invoice. These documents shall provide the necessary interfaces, coordination, and communication between the Embassy and Contractor for the delivery of a completed project.

Temporary Utilities - Electric and water will be provided for contractor use on site. Contractor to coordinate with GSO/COR. All power cords used on site must be for exterior use, power cords and construction tools are to be put away at the end of each workday and not left exposed to the elements outdoors.

Construction Facilities - Post will not provide a field office for the contractor. The contractor must have a first aid kit on site for workman’s use if needed.

Vehicular Access and Parking - Contractor will have access to parking lot for limited periods, coordinate access with GSO/COR. No dedicated spaces will be available.

Temporary Barriers and Enclosure - Contractor will ensure that air born dust and debris does not migrate to other areas of the site during demolishing and construction. Dust mitigation techniques must be utilized as required. Barricades are required around all work areas to ensure public safety.

Product Delivery Requirements - Site delivery of all construction products and materials must be coordinated with the GSO/COR.

Product Storage and Handling Requirements - All construction products and materials to be stored on site must be stored in accordance with manufacturer’s specifications and recommendations. Post will designate areas to be used for materials storage. Coordinate areas to be used with GSO/COR. Materials and products shall be stored ½ meter off the ground on pallets and covered to prevent water/moisture damage.

Labor - The Contractor will provide all supervision, skilled and unskilled labor needed to perform the work.

Escort requirements - To comply with the Embassy’s minimum escort ratio requirement, there will be (1) Embassy escort to a maximum of (5) workers; however, if work is to occur at more than one location, there must be an escort in each location.

Working hours - All work shall be performed primarily during afterhours, weekend, and holidays. The construction phase of the contract shall align with Embassy afterhours working hours (Monday thru Thursday 5:30pm to 10:00 pm, Friday 12:30 pm to 10:00 pm). Weekend work and holiday schedule are 8am to 10:00pm. Upon preapproval, some workdays can be during regular working hours if the work involved will not interfere with Embassy operations.

The contractor shall mitigate the disruption anticipated during construction and provide a work strategy and measures that allow continual operation of mission functions during the construction period. The Contractor shall coordinate with GSO/COR and temporarily move all existing equipment, furniture, etc. out of construction areas to an assigned temporary storage area on site.

The stored items will be set back in place by the contractor when construction is complete or between working days for daily operations as required.

Workmanship - The contractor is responsible for the conduct and workmanship of Subcontractors and staff engaged in the Project, and for Subcontractor’s compliance with the terms of this Statement of Work.

Conduct - The contractor is responsible for the behavior of subcontractors and staff while on Embassy property.

Security Clearance

• Contractor’s staff are subject to such restriction(s) for entry and exit of US Embassy’s property as directed by the Regional Security Officer, RSO.

• The Contractor shall inform and provide in writing transportation details (vehicle registration number, drivers name, and date of delivery) to the Contracting Officer’s Representative at least 24 hours in advance for material deliveries.

• Contractor shall give workers names at least 3 days in advance to get the security clearance. All the workers shall have an official photo ID or photo ID with the company name on it.

Safety

• Contractor is responsible for all aspects of safety and shall ensure continued management and implementation of a safety and health program throughout the project. The Contractor is responsible for conducting the work in a manner that ensures the safety of his employees, Embassy residents, staff, and visitors

• Contractor will provide the necessary protective equipment and clothing; including but not limited to: safety strap/harness for working on high level, hard hats, goggles, etc. for his/her employees and will enforce all safety/accident prevention regulations as required by the Gambian Government and hold the U.S. Government harmless in all such matters.

• The Contracting Officer and the Post Occupational Safety and Health Officer [POSHO] reserve the right to suspend work when and where the Contractor's safety and health program is inadequate or in a non-complying manner.

• Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Contractor’s expense.

• Contractor will not leave the work site in an unsafe condition or any other condition that might cause injury to personnel, damage to existing work, plants, or equipment. The contractor must follow all regulations listed in the EM-385 Army Corps of Engineering manual.

Section 5. Contract Administration The contractor shall not conduct any work that is beyond this Statement of Work and accompanying drawings unless directed in writing by the Contracting Officer [CO]. Any work done by the Contractor beyond this SOW and accompanying drawings without direction from the CO will be at the contractor’s own risk and at no cost to the government.

The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities. Post GSO will be Project Director to oversee the construction and may be assigned as the COR.

The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

The Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Office of Overseas Buildings may perform quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the SOW.

Rectification of quality assurance issues which were identified by the CO or other stakeholders during construction are considered within this Statement of Work. Construction issues recognized by the CO as requiring actions outside the existing Statement of Work will be separately documented and require a contract modification.

The certified and designated COR will oversee all Quality Control [QC] and quality assurance inspections and tests during construction to confirm the work is installed according to the SOW and industry standards.

The Contracting Officer has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy's vulnerability. The contractor shall promptly notify the CO that work has been stopped.

If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

The contractor must be flexible with workday hours as stated above. All hours outside the stated workdays, when required, will be at no additional cost to the government. The contractor will notify the CO & GSO (24) hours in advance of work requested outside of preapproved workday hours.

The Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the contracting officer determines it is in the interest of the Embassy.

Responsibility of the Contractor:

The contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

The contractor shall identify a project site manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during construction. The project site manager must speak English. The project site manager shall be approved by the

COR.

The project site manager shall attend all project meetings, prepare status reports on the project, and submit them to the COR in English. Status reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report on performance and work progress.

Contractor will prepare and maintain a project schedule. The schedule must cover the entire project from start to finish, including target dates procurement and delivery of long lead items and materials. The project schedule must include critical milestone dates to assure that material procurement, product delivery, daily performance, and construction are fully completed. The COR shall be provided a copy of the schedule prior to the issuance of notice to proceed [NTP] and copies of any subsequent project schedule revisions during construction.

All documentation and digital media/files in original file extension format produced for this project will become the property of the Embassy at the completion of this project.

Contractor-initiated changes are subject to COR approval. All contractor changes must be separately documented and submitted. The contractor must provide all information and materials necessary to satisfy the COR as to need, benefit, and/or comparability of a Contractor-initiated change.

The contractor shall verify that all materials, equipment, and systems provide operational dependability. The contractor assures the completed construction shall be easily maintained or replaced with readily available materials and services.

Any cost associated with services subcontracted by the contractor shall be borne by and be the complete responsibility of the contractor under the fixed price of this contract.

The contractor is responsible for safety and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

The Contractor shall be and will remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

The government will provide construction drawings for this project in .pdf format for the contractor’s use to facilitate shop drawings and construction.

Pre-Construction Requirements:

The contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the contractor for misunderstanding or not knowing the existing site conditions, and limitations.

Provide a statement that the contractor’s company, sub-contractors, vendors, and all personnel are experienced in installation of concrete masonry units, custom woodwork, ceramic tile floors, and metal work similar to type and scope required for this project.

The contractor shall prepare and submit a Quality Control Schedule [QCS] to address the project.

The QCS are intended to document the entire project from beginning to end.

Guarantee:

Submit a copy of a contractor’s installation guarantee covering the work, labor and equipment for a period of (1) year at no cost to the Embassy signed by the contractor.

Construction Requirements No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

The contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervise the project. All workmanship shall be of good quality and performed in a skillful manner as determined by the COR.

All materials and equipment incorporated into the project shall be new. The contractor shall transport and safeguard all materials and equipment required for construction and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

The contractor will be provided with a storage and staging area as determined by the COR. The contractor shall be responsible for restoring the area to its original condition at the completion of the work. The contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities and construction operations. The contractor is responsible for obtaining any additional off compound storage areas as required.

The contractor shall always keep the work area free from accumulation of waste materials. Upon completing construction, the contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

The contractor shall perform the work at the site during the preapproved workday hours, unless agreed upon with the COR.

The contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines. All temporary connections to local water and power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

At the end of each workday, or notification of a temporary stop order, the contractor shall erect temporary barricades around work areas. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

Criteria The contractor’s materials and equipment shall be in accordance with U.S. codes and standards.

The COR will review and comment on the Contractor’s submissions per applicable codes and standards. Contractor must submit a submittal list to the COR for approval before a notice to proceed will be issued.

Project Security The work to be performed under this contract may require that the contractor and sub-contractors submit corporate, financial and personnel information for review by the Embassy to ensure viability. Information submitted by the contractor will not be disclosed beyond the Embassy. If requested, the contractor shall submit this information including construction vehicle information within 10 days of the Notice to Proceed.

Cleanup - The contractor shall keep the work area, including storage areas, free from accumulations of waste materials daily and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. The contractor shall not use Embassy waste disposal facilities including garbage cans, trash piles, or dumpsters.

The Contractor must notify the COR two weeks prior to completion of the project to set-up a Quality Assurance visit to close out the project.

Section 6. Payments The Contractor shall provide a fixed priced lump sum proposal to the Contracting Officer. The Contractor may submit requests for progress payments to cover the value of labor and materials completed to date. In making progress payments, there shall be retained 30% of the amount due until final completion.

The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The COR also will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will within seven days, request the Contractor to submit a revised invoice.

The Contractor shall specifically identify his last invoice "Final Invoice." The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor's Release of Claims Certificate attached.

Section 7. Period of Performance The selected vendor has up to forty-five (45) workdays following the notice to proceed to complete this project. The Contractor shall complete all services and clean up the sites within the stipulated period. No delays will be allowed.

Note that work must not be commenced until a Notice to Proceed (via e-mail or letter) is issued to the contractor by the Contracting Officer. The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

List of Attachments

1) – Drawing_ Banjul_EOB_Alt-Permit_20240506-RV1 – For Reference Only 2)—Electrical Schedule- Banjul-Panel PP1_ Revised-– For Reference Only 3)-- Electrical Schedule - Banjul-Panel PP2_ Revised – For Reference Only

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 calendar days after the notice to proceed

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 1% for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 5 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed primarily during afterhours, weekend, and holidays. The construction phase of the contract shall align with Embassy afterhours working hours (Monday thru Thursday 5:30pm to 10:00 pm, Friday 12:30 pm to 10:00 pm). Weekend work and holiday schedule are 8am to 10:00pm. Upon preapproval, some workdays can be during regular working hours if the work involved will not interfere with Embassy operations. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above.

Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Building Engineer Supervisor.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232- 5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The invoice should be sent to Banjul-invoicing@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

mailto:Banjul-invoicing@state.gov

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $300

Cumulative $150

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $150

Cumulative $100

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually…