Solicitation 15JA0523Q00000092.pdf

15JA0523Q00000092 Page 1 of 16

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

PAGE OF PAGES

1 16

1. REQUEST NO.

15JA0523Q00000092

2. DATE ISSUED

07/26/2023

3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 AND/

OR DMS REG. 1

RATING

Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021

5a. ISSUED BY 6. DELIVER BY (Date)

7. DELIVERY

OTHER

(See Schedule)

FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS) a. NAME OF CONSIGNEE

Executive Office for United States Attorney

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Ext.:

8. TO:

175 N Street NE Michele Ferguson, michele.ferguson@usdoj.gov, 202-252-5575

b. STREET ADDRESS

c. CITY

Washington

a. NAME b. COMPANY

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE d. STATE

DC

e. ZIP CODE

20530-0021

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/16/2023 12:00 ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Paralegal services Labor Hours

See Continuation Sheet(s)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

0.00 %

b. 20 CALENDAR DAYS (%)

0.00 %

c. 30 CALENDAR DAYS (%)

0.00 %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

0.00 NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

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Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Paralegal Services

PSC: R418

Line Period of Performance: 09/25/2023 - 09/24/2024

Base Period

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Paralegal Services

PSC: R418

Line Period of Performance: 09/25/2024 - 09/24/2025

Option Period 1

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 Paralegal Services

PSC: R418

Line Period of Performance: 09/25/2025 - 09/24/2026

Option Period 2

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 Paralegal Services

PSC: R418

Line Period of Performance: 09/25/2026 - 09/24/2027

Option Period 3

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 Paralegal Services

PSC: R418

Line Period of Performance: 09/25/2027 - 09/24/2028

Option Period 4

1,920 HR $________ $_________________

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Section 3 - Contract Clauses

This Section Is Intentionally Left Blank

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Section 4 - List of Attachments

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Section 5 - Solicitation Provisions

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OBJECTIVE

The objective of this effort is to obtain a highly qualified paralegal contractor to support our Legal Programs Office.

INTRODUCTION AND BACKGROUND

The Executive Office for United States Attorneys (EOUSA) was created on April 6, 1953, by AG Order No. 8-53 to provide for close liaison between the Department of Justice (DOJ) in Washington, D.C., and the 94 United States Attorneys located throughout the 50 states, the District of Columbia, Guam, the Marianas Islands, Puerto Rico, and the U. S. Virgin Islands.

The Legal Programs Office is responsible for providing general executive assistance and direction, policy development, legal research and support, administrative management direction and oversight, operational support, and liaison services for the 94 United States Attorneys’ offices (USAOs). The Legal Programs Office promotes, facilitates, and monitors programs within the USAOs designated by the Attorney General as priorities of the Department of Justice.

PRICING

Offerors shall provide fixed price hourly rates required to fully perform the work described in the statement of work, based upon their GSA Schedule labor categories and rates, and any discounts offered. The offeror shall propose their GSA labor categories which they consider the most appropriate to perform the required work required in the scope of work. The Government encourages and will accept discounted labor rates.

***CLIN structure is based on hourly estimates. The offeror is encouraged to provide their own values based on their solution.

STATEMENT OF WORK

The contractor shall provide a dedicated and experienced paralegal capable of supporting the Legal Programs Office including:

1. Provide paralegal support to various legal program areas:

• Perform basic legal research using a variety of automated legal research tools as well as public information databases and other automated resources to research case or program specific legal matters.

• Participate in meeting and consulting with attorneys and other Government personnel; may have significant contact with attorneys, professional support staff, and other Government personnel.

• Assist with preparing, conducting, and tracking surveys, evaluations, and responses as it relates to various program area needs.

• Prepare and organize documentation including exhibits, statistical charts, etc.

• Draft and edit non-legal memoranda, research reports, and correspondence.

• Assist with content development and preparation of training materials for conferences, webinars, and other events; and

• Perform other closely related duties as assigned.

2. Provide administrative support to Legal Programs:

• Perform day-to-day administrative functions and general office duties including word processing, entering data into databases, copying, filing, and data entry, and managing information and documents using SharePoint or other software.

• Vet and respond to inquiries via phone and email.

• Manipulate calendars, prioritize, and arrange meetings, appointments, travel, and accommodations.

• Attend, record, and prepare minutes of meetings.

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• Distribute and receive documents.

• Assist with collecting or obtaining documents and assembling files, binders, or other materials.

• Create, manipulate, transfer, compute, and print information to documents, spreadsheets, or presentations.

• Compile, review, and analyze data and information from multiple sources.

• Prepare and format management surveys and reports; and

• Perform other closely related duties as assigned.

3. Provide assistance and support for program area related events, presentations, and webinars offered by Legal Programs:

• Coordinates with subject matter experts and presenters, including sending calendar invitations and gathering materials in advance of events and trainings.

• Identifies and reserves appropriate facilities.

• Ensures that the computer being used for the event or training is operational and works with IT as necessary to troubleshoot issues.

• Maintains records of training, including scanning documents for preservation and ensuring that electronic documents are organized, accurate, and complete.

• Prepares evaluations and other forms for events and attendees.

• Attends events, trainings, or webinars to provide instructor support as needed; and

• Assists with drafting and editing of descriptions and announcements for trainings and events.

EDUCATION/EXPERIENCE/CERTIFICATION

Education: Four-year bachelor’s degree required.

Experience: Five years’ experience in paralegal work is preferred. Master level education can be substituted for work experience.

Certification: Paralegal Certificate is preferred. Experience can be substituted for certification.

Contract Type

Fixed price labor hour

Inspection/Acceptance

Final inspection and acceptance of work performed, reports and other deliverables will be performed by the Contracting Officer’s Representative (COR).

Place of Performance

The primary place of performance will be at EOUSA, 175 N Street NE, 3 Constitution Square NE, Washington, DC 20530.

Period of Performance

The period of performance will be one base year and four one-year options. The total project period is a maximum of 60 months if the Option Years are exercised.

Base Year: 09/25/2023 - 9/24/2024 Option Year 1: 09/25/2024 - 9/24/2025 Option Year 2: 09/25/2025 - 9/24/2026 Option Year 3: 09/25/2026 - 9/24/2027 Option Year 4: 09/25/2027 - 9/24/2028

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Exercising Options

EOUSA reserves the sole right to exercise option(s). Option periods are contingent upon 1) continued requirement of services; 2) successful performance by Contractor; and 3) availability of appropriated funds by the Congress.

52.217-5 – EVALUATION OF OPTIONS (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Clause)

52.217-8 – OPTION TO EXTEND SERVICES (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the expiration of the contract.

(End of Clause)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five

(5) years.

(End of Clause)

CORE HOURS OF OPERATION

The typical core business hours are from 08:30 a.m. to 05:30 p.m., Monday - Friday, EST. The Contractor shall schedule their staff work schedule within these hours unless prior coordination and approval is provided by the EOUSA COR. The Contractor shall have the appropriate level of effort available to handle and support this requirement. The contract key personnel or designee must be available during the core hours. The Contractor may stagger the staff schedule as required to support the mission as coordinated and approved by the EOUSA COR. Key personnel or designated alternate need to be available during the core business hours.

The EOUSA has transitioned from a maximum telework posture back to in-person presence at 175 N Street, NW, Washington, DC (3CON). The contract shall permit telework at a site other than the worksite location as instructed by the COR. Specifically, the contract performance at the 3CON worksite is as follows: one (1) day per week (up to four (4) days per month), unless duties require the need to come into the office more than one

(1) day per week as determined by the COR.

FEDERAL HOLIDAYS / NON-WORKDAYS

In addition to the legal holidays and excused absence days in the contract, the Contractor shall observe the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

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It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor; however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked. This provision does not preclude reimbursement for authorized work that exceeds the established hours of operation if applicable to this contract.

When the government grants excused absence to its employees, assigned Contractor personnel may also be dismissed, however, at no expense to the Government. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the CO or the COR.

REPLACEMENT OF KEY PERSONNEL

The replacement of Key Personnel shall be consistent with the Statement of work of the contract.

This includes:

a. Replacement is subject to the prior written approval of the COR and shall be submitted at least thirty (30) days in advance of the proposed replacement.

b. Requests for replacement shall include a detailed resume describing the qualifications of the individual(s) proposed. The proposed individuals must have the same level of education and experience as the individual being replaced.

c. Any additional key personnel who are subsequently added to perform any of the SOW requirements shall have experience and qualifications equal to or greater than the personnel currently assigned and working the project (s).

Other than an individual who leaves the company, no Contractor request for substitution of key personnel will be granted by the Government during the first 180 days after the award of the contract. After the first 180 days, Contractor quotations to move any key personnel off the contract or from one part of the contract to another shall be submitted in writing to the COR at least 30 days in advance of the proposed move and the written request shall by accompanied by the resume of the proposed replacement.

SECURITY UNCLASSIFIED

Contractor personnel working on this contract require a Moderate Risk Background Investigation (MBI), Moderate Risk 5-point sensitivity clearance per Attachment 1, Personnel Security Requirements for Contractor Employees.

GOVERNMENT FURNISHED DOCUMENTS AND EQUIPMENT

Government Furnished Documents

The Government will furnish all relevant program information, OMB guidance, and EOUSA Orders, Policies and Procedures necessary to reference for the performance of the tasks. EOUSA will provide equipment and resources in support of this requirement

Government Furnished Property

The Government shall provide the Contractor personnel with laptops, phones, and RSA tokens (if necessary). The Contractor is responsible for replacement of damaged or lost GFE.

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CONTRACT ADMINISTRATION

Invoicing Instructions PER FAR§ 52.212-4(g)

Invoices shall be submitted via e-mail to:

USAEO-EOUSAInvoices@usdoj.gov

Prompt Payment Act - In accordance with the Federal Prompt Payment Act, the U.S. Attorneys' Office is authorized 30 days from the date on which a complete, correct in voice is received to make payment. Please note that Requests for Payment MUST be emailed to: USAEO-EOUSAInvoices@usdoj.gov

Invoices shall be submitted with the following information:

1. Tax Identification Number

2. Name and address of the contractor

3. Invoice date and number

4. Task Order number:

5. Description, price, and quantity of service s/supplies actually rendered/delivered

6. Delivery date/Period of Performance covered by the invoice

7. Payment terms

8. Name and address of the contractor's official to whom payment is to be sent. The "Remit to" address must correspond to the remittance address in this purchase order

9. Name, title, phone number, and mailing address of contact person to be notified in the event of a defective invoice Invoices that are not properly submitted, or that contain incorrect data, will be returned for revision.

Invoices that are not properly submitted, or that contain incorrect data will be returned for revision.

Non-Payment for Unauthorized Work

Any new or additional work performed by the contractor outside of the work defined herein, whether at the contractor’s own volition or at the request/direction of any individual other than the contracting officer or his/her designated representative as identified in this document, shall be at the sole financial risk of the contractor. Only a duly appointed contracting officer is authorized to bind the Government to any addition to or change in the tasks, deliverables, duties, responsibilities, specifications, terms and/or conditions of this contract; and only a duly appointed COR may provide technical direction with respect to those same tasks, deliverables, duties, responsibilities, specifications, terms and/or conditions.

Contracting Officer

The Contracting Officer for this contract shall be:

Bryant Gilbertson U.S. Department of Justice Executive Office for United States Attorneys Acquisitions Staff 175 N Street, NE Washington, DC 20530

Written communication shall make reference to the contract number and shall be emailed to bryant.gilbertson@usdoj.gov or mailed to the above address. Any action taken by the Contractor outside the terms and conditions of this task order shall be deemed to have been for the Contractor's convenience and therefore shall not obligate the Government to pay the Contractor for those efforts.

mailto:USAEO-EOUSAInvoices@usdoj.gov mailto:USAEO-EOUSAInvoices@usdoj.gov mailto:bryant.gilbertson@usdoj.gov

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Contracting Officer’s Representative (COR)

JAR 2852.201-70 Contracting Officer's Representative (COR)- (EOUSA modified, March 2014)

TBD, is hereby designated to act as Contracting Officer's Representative (COR) under this contract.

The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

Electronic Signatures (May 2019)

(a) The Department of Justice is committed to doing business in the most efficient and effective way possible, and to facilitate paperless processes. In furtherance of this goal, the Contracting Officer may apply their digital signature to procurement documents in the Portable Document Format (PDF) through the use of their government issued Personal Identity Verification (PIV) Card with a valid public key certificate. A digital signature made with these certificates is evidence that a specific individual signed the electronic record and that it was not altered. The recipient of a signed document can rely on the digital signature as evidence for a third party that the signature was generated by the claimed signer.

(b) For procurement documents that require a signature from a representative of the Contractor, the Contractor may utilize manual or electronic signature. Should the Contractor utilize an electronic signature, by returning the document with an electronic symbol affixed to the appropriate signature block, the Contractor representative signing on behalf of the Contractor certifies that:

(1) Electronic Form of Signature: The Contractor representative has knowingly adopted, applied or affixed an electronic symbol to the document.

(2) Intent to Sign: The Contractor representative has applied an electronic symbol with the intent to legally bind the

Contractor.

(3) Association of Signature to Record: The Contractor representative’s signature is attached to the electronic record being signed.

(4) Identification and Authentication of Signer: The Contractor has a means to identify and authenticate a particular person as the signer; and

(5) Integrity of Signed Record: The Contractor can attest to the integrity of the signed record between the time of signature and the returned record to the government.

(c) This clause applies to this document and any subsequent documents (e.g., modifications, task/delivery orders) associated with this action.

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (June 2020)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and Federal Acquisition Regulation

(FAR) 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.908.

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(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award.

(End of clause)

DOJ-01 Whistleblower Information Distribution (Oct 2021)

Within 30 days of contract award, the contractor and its subcontractors must distribute the “Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors” (“Whistleblower Information”) document to their employees performing work in support of the products and services delivered under this contract (https://oig.justice.gov/sites/default/files/2020-04/NDAA-brochure.pdf). By agreeing to the terms and conditions of this contract, the prime contractor acknowledges receipt of this requirement, in accordance with 41 U.S.C. § 4712 and FAR 3.908 & 52.203-17 and commits to distribution.

Within 45 days of award, the contractor must provide confirmation to the contracting officer verifying that it has distributed the whistleblower information as required.

(End of Clause)

QUOTATION INSTRUCTIONS

Offeror Questions

All Questions concerning this RFQ must be submitted via e-mail no later than 12:00pm EST on August 4, 2023 via GSA eBuy. In addition, a copy may be emailed to bryant.gilbertson@usdoj.gov but is not required. All questions shall reference the pertinent RFQ section/paragraph number within the SOW to which the question applies. Only written responses to contractor questions will be given. Note: The Government is not obligated to answer questions received after this due date. No phone calls regarding this RFQ will be accepted.

General Quotation Instructions

A. Technical quotations are subject to page limitations shown in parentheses after the section title. Page limitations are based on an 8.5# by 11# page size, 0.5# margins, font type Times New Roman, and font size no smaller than 12-point. However, charts and graphs shall be no less than 10-point font. Quotations submitted that do not adhere to the page limitations will have the extra pages removed and additional pages above the page limit will not be reviewed or evaluated. The Offeror shall not include any cost or price information in the technical quotations.

B. Open market items are not being solicited under this RFQ.

C. Exchanges with Offerors

1. The CO reserves the right to award the contract on the basis of initial quotations without exchanges or revised quotations from Offerors. Therefore, each Offeror shall make its single best effort in its initial technical and pricing quotations. However, if after evaluating the initial quotations, the EOUSA finds that exchanges are warranted, it may conduct them with all or a limited number of the Offerors.

Quotation Submissions

A. Offerors’ submissions shall consist of a technical quotation and a price quotation. The technical and price quotation volumes shall be submitted electronically only. Offerors shall furnish quotation volumes in separate email files as specified below.

B. Electronic Submission: The electronic file format is Microsoft Word or searchable PDF for text; for the pricing table the format is Microsoft Excel. A searchable PDF is a PDF that includes text that can be searched by using the standard Adobe Reader “search” functionality. Any file submitted that is not searchable will be deemed unacceptable.

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C. Offerors shall submit quotations in two separate files: Technical Quotation (Volume 1) and Price Quotation (Volume 2). The DOJ/EOUSA email system has a 10MB size limitation. Thus, files exceeding 10MB shall be broken into smaller sections and sent in multiple emails with the subject line indicating that the quotation is in response to the latest amendment to the RFQ, if any, as shown below:

“RFQ 15JA0523Q00000092 Volume 1 Technical Quotation [Company Name] 1 of ” . . . and so on.

“RFQ 15JA0523Q00000092 Volume 2 Price Quotation [Company Name] 1 of ” . . . and so on.

D. The technical quotation (Volume 1) shall include a complete table of contents and one title page for each section in Table 2. In addition, an Executive Summary of no more than two (2) pages is permitted and shall be placed as the first document in the technical quotation volume. The table of contents and Executive Summary documents are excluded from the page count.

E. Quotations received after the time and date specified for receipt will be considered late in accordance with FAR

52.212-1(f) and will not be accepted.

Solicitation closing date and time: All offers must be received on or before 12:00 PM EST ON:

August 16, 2023.

Proposals shall be submitted electronically via GSA eBuy. In addition, offerors may also email a copy to bryant.gilbertson@usdoj.gov but it is not required. File size limitations and email subject line requirements do not apply when submitting proposals through GSA eBuy. No offer received after the due date and time will be considered.

Quotation Format

An offeror’s quotation shall be organized in two separate volumes as illustrated in Table 2 below.

Table 2 - Format of the Contract Technical and Price Quotations Volume 1 - Technical Quotation Section 1 - Executive Summary (2 - page limit) Section 2 - Subfactor 1: Technical Approach (5 - page limit) Section 3 - Subfactor 2: Key Personnel (10 - page limit) Section 4 - Subfactor 3: Transition Plan (3 - page limit) Section 5 - Subfactor 4: Past Performance (1 page per reference) Volume 2 - Price Quotation Section 1 - Price Quotation (5 - page limit)

Technical Quotation Content (Volume 1)

An Offeror’s Volume 1 technical quotation shall include four sections as identified in Table 2 above and described as follows.

A. Section 1 – Executive Summary (not to exceed 2 pages)

1. The Executive Summary shall provide a concise narrative summary of your technical quotation highlighting any key or unique features. If any portion of the work will be subcontracted, identify the subcontractor(s) and their respective role(s).

B. Section 2 – Subfactor 1: Technical Approach (not to exceed 5 Pages).

1. The Offeror shall provide its proposed technical solution for accomplishing all requirements in this RFQ. A simple repetition and/ or paraphrasing of the requirements set forth in this SOW is not an adequate demonstration of a

15JA0523Q00000092 Page 14 of 16 proper understanding and grasp of the scope of effort required and will be judged as technically unacceptable.

2. A detailed work plan which includes a description of the tasks and subtasks involved, the methodology used in completing each task, and the criteria to be used in evaluating the requirements of personnel to be assigned to each task.

C. Section 3 – Subfactor 2: Key Personnel (not to exceed 10 Pages, exclusive of resumes).

Key Personnel – The Offeror shall describe their approach for providing Key Personnel for this requirement.

Resumes shall be provided for personnel supporting this Task Order. Each resume must include sufficient information to demonstrate that the proposed individual has the education, expertise, knowledge, and experience to perform the work identified in the RFQ. The Offeror shall provide pre-screened staff to ensure the ability to obtain a security clearance required to perform the work. If any of the proposed individuals are not presently employed by your firm, a signed letter of commitment with start date, signaling the individual’s intent to join your firm on a timely basis should you be awarded this order, shall be included in your quotation. The resumes shall not be more than 2 pages in length each.

D. Section 4 – Subfactor 3: Transition Plan (not to exceed 3 Pages).

The Offeror shall submit a Transition Plan that addresses how the Offeror would assume full Task Order performance requirements within 60 days of award. The Offeror shall provide a detailed schedule and describe how they will ensure that staff are fully trained and prepared to assume all contractual duties at the close of the transition period.

E. Section 5 – Subfactor 4: Past Performance (1 page per reference)

1. The technical quotation shall include Past Performance information for the three (3) most relevant (similar size, scope, and complexity) to the requirements in this RFQ, contracts which are in progress or were completed within the past three years. For each referenced contract, the Offeror shall include past performance information, addressing, the quality of product or service, cost control (as applicable), schedule/timeliness, management and business relations and regulatory compliance (as applicable). For each referenced contract, the Offeror shall include two (2) points of contact.

2. For the proposed Subcontractor, the Offeror shall provide past performance information for the two (2) most relevant (similar size, scope, and complexity to the requirements in this RFQ, contracts which are in progress or have been completed within the past three years. For each referenced contract, the Offeror shall include two (2) points of contact. The proposed Subcontractor must have performed for at least one year on each referenced contract.

3. For Past Performance references, the Offeror shall use the attached Past Performance Questionnaire provided as Attachment 2 to this RFQ. The Offeror shall forward the entire Questionnaire to each reference, including those for subcontractors. The proposed Subcontractor must have performed for at least one year on each referenced contract.

4. The Offeror shall instruct Past Performance references to complete the Past Performance Questionnaire and return the entire Questionnaire, due 12:00pm EST on Monday, August xx, 2023 directly to Bryant Gilbertson, Contracting Officer, U.S. Department of Justice by e-mail attachment to the following address:

bryant.gilbertson@usdoj.gov.

The Government reserves the right to consider Past Performance information from sources other than those identified by the Offeror, including other government agencies. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete Past Performance information rests with the Offeror.

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Price Quotation (Volume 2)

At a minimum, the Price Quotation, Volume 2 (not to exceed 5 pages), shall include the following information:

1. Authorized Individuals: Provide the name, title, telephone number, and e-mail address for the individual designated as the central point of contact for the proposal.

2. Assumptions: Describe any assumptions used to develop the proposed prices.

3. Discounts: The price quotation must also clearly identify any discounts that are included in the Offeror’s quotation. Offerors are hereby notified that any pricing discounts offered shall be applicable throughout the term of the contract.

EVALUATION AND SELECTION

General

EOUSA will evaluate quotations on the basis of the technical factors described below. The factors are listed in descending order of relative importance.

1. Technical Approach;

2. Key Personnel;

3. Transition Plan;

4. Past Performance

Evaluation Factors

A. Subfactor 1 – Technical Approach. EOUSA will assess the degree to which the Offeror meets or exceeds the requirements in the statement of work of this RFQ.

B. Subfactor 2 – Key Personnel. EOUSA will assess the qualifications, experience and expertise of the proposed key personnel for the Task Order. EOUSA will also assess the proposed Key Personnel’s ability to obtain a security clearance as specified in the RFQ. Credit will not be given under this factor for proposed-but-not-yet-hired staff for which no letter of commitment is provided.

C. Subfactor 3 – Transition Plan. EOUSA will evaluate the Offeror’s Transition Plan for assuming contract performance requirements, including ensuring that all personnel can be cleared, are fully trained, and prepared to assume all contract duties at the close of the transition period.

D. Subfactor 4 – Past Performance. EOUSA will assess the likelihood of successful performance of the contract requirements based on the degree to which the organization has satisfied its customers. In this regard, EOUSA will evaluate the quality of the work performed, technical and management capabilities, the timeliness of performance, the business relationship established with its customer and the organization's ability to control and accurately estimate costs.

BEST VALUE DETERMINATION

EOUSA will perform an evaluation of each offeror's technical and price proposals in order to determine which proposal is the most advantageous to the Government. In performing this evaluation, the relative importance of price and technical merit will be determined as follows:

A. Between substantially equal technical proposals, the proposed price will be the determining factor in selection of a proposal for award.

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B. EOUSA has the right to determine whether two or more technical proposals are "substantially equal" or whether any differences in technical score are "significant" for purposes of evaluating the overall merit of quotations.

C. Between acceptable quotations with a significant difference in technical merit, a determination will be made as to whether a higher- priced acceptable quotation warrants paying a premium in price for a superior technical quotation. The term premium, as used herein, means the difference in price between the lower-priced acceptable quotation and that quotation deemed superior from a technical standpoint.

ATTACHMENTS

ATTACHMENT 1 – PERSONNEL SECURITY REQUIREMENTS FOR CONTRACTOR EMPLOYEES

ATTACHMENT 2 – PAST PERFORMANCE FORM