COMBINED SYNOPSIS/SOLICITATION

The purpose of this requirement is for Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for non-personal services to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at the NOAA facility located at 4900 Fort Crockett Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn; this unit will have dual internal heads.

The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 1333MF26Q0110 is issued as a request for quotation (RFQ), for non-personal services to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at the NOAA facility located at 4900 Fort Crockett Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn; this unit will have dual internal heads. The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes.

This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million.

The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Non-personal services to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at the NOAA facility located at 4900 Fort Crockett Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn; this unit will have dual internal heads. The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes.

CLIN 1001 – Option Year 1 Option year 1 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract. Period of Performance for one year following the base year.

CLIN 2001 – Option Year 2 Option year 2 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract. Period of Performance for one year following option year one.

CLIN 3001 – Option Year 3 Option year 3 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.Period of Performance for one year following option year two.

CLIN 4001 – Option Year 4 Option year 4 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract. Period of Performance for one year following option year three.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING

FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED

SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. Point are National Oceanic and Atmospheric Administration (NOAA), Wet Lab Area, 4900 Fort Crockett Boulevard, Galveston, Texas 77551

The start date is estimated at the date of award.

The base period for this contract shall be from the date of award, for one year. Initial HVAC repairs and replacements identified in the Scope of Work section shall be performed by 12/31/2026.

Preventive maintenance shall be performed quarterly within the base year (from date of install & government acceptance of the initial appliance repairs/replacements and through each successive, exercised option year, if exercised.

Place of Performance is .Performance will occur onsite at the National Oceanic and Atmospheric Administration (NOAA), Wet Lab Area, 4900 Fort Crockett Boulevard, Galveston, Texas 77551

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Only one site visit will be conducted, all interested parties should plan to attend.

Site visit is scheduled for Wednesday September 9, 2026 at 8am CST. Prospective site visit attendees need to contact michael.cordova@noaa.gov to confirm attendance prior to arrival.

Meet at NOAA, NMFS Southeast Fisheries Science Center, Galveston Lab campus located at: 4900 Fort Crockett BLVD, Galveston, Texas 77551 . Attendees should arrive at least 10 minutes prior to start time. The site tour will begin promptly at 8am and should be less than 60 minutes. Attendees must park on the street outside the gate. Meet outside of Wetlab Building with on-site POC .

https://sam.gov/wage-determination/2015-5233/35 https://sam.gov/content/wage-determinations

Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am EST 9/10/2026. Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates.

(End of provision)

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions.

(vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/16/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION

OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Instructions to Offerors

See RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026) And RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026) http://sam.gov/

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

1333MF26Q0110

GALVESTON LABORATORY

4900 Fort Crockett Boulevard Galveston TX 77551

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

09/16/2026 1200 ED

SUZANNE JOHNSTON

NMFS-FD 100.00

NMFS-FD

SUZANNE JOHNSTON

238220

$19

09/03/2026

NOTICE: THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS

THE CONTRACTOR’S RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

OFFEROR MAY SUBMIT THE QUOTE ON THIS SF-18 FORM

OR THEIR OWN COMPANY FORM.

QUOTES WILL BE EVALUATED BASED ON (RFO

52.212-2) IN ATTACHED CLAUSES & PROVISIONS.

VENDORS WHO DO NOT PROVIDE ALL EVALUATION

CRITERIA WILL NOT BE ACCEPTED.

THE OFFEROR MUST BE CURRENTLY REGISTERED IN THE

SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE

ELIGIBLE FOR AN AWARD.

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT

ACTIVE IN SAM WILL NOT BE CONSIDERED.

TOTAL SMALL BUSINESS SET-ASIDE, FIRM-FIXED

PRICE PURCHASE ORDER TO BE AWARDED.

The SCLS is applicable IS SCA WD 2015-5233, Revision No 35, dated Aug 22, 2026

0001 The purpose of this project is to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

the NOAA facility located at 4900 Fort Crockett

Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn;

this unit will have dual internal heads. The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes per the requirements outlined in the original statement of work.

0002 Option year 1 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston

Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

(Option Line Item)

Anticipated Exercise Date: 09/01/2027

0003 Option Year 2 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split

HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston

Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

(Option Line Item)

Anticipated Exercise Date: 09/01/2028

0004 Option Year 3 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split

HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston

Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

(Option Line Item)

Anticipated Exercise Date: 09/01/2029

0005 Option Year 4 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split

HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston

Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

(Option Line Item)

Anticipated Exercise Date: 09/01/2030

1333MF26Q0110 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section VII - Contract Administration Section IX - Contract Clauses

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

The purpose of this project is to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at the NOAA facility located at 4900 Fort Crockett Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn; this unit will have dual internal heads.

The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes per the requirements outlined in the original statement of work.

Award Type: Firm-fixed-price

Option year 1 -Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Item Number Description Quantity Unit Unit Price Amount

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit.

Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2027

Option Year 2 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and

Item Number Description Quantity Unit Unit Price Amount operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit.

Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2028

Option Year 3 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Item Number Description Quantity Unit Unit Price Amount

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit.

Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2029

Option Year 4 - Non-personal services to provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems per the original statement of work:

Preventive maintenance shall include, at a minimum:

Four (4) quarterly preventive maintenance

Item Number Description Quantity Unit Unit Price Amount visits.

Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

Cleaning or replacement of air filters as recommended by the manufacturer.

Inspection and cleaning of condensate drain pans and drain lines.

Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

Verification of refrigerant pressures and operating temperatures.

Inspection and tightening of electrical connections.

Inspection of disconnect switches, breakers, and electrical components.

Verification of thermostat and control operation.

Inspection of condenser fan motors, blower motors, and associated components.

Inspection of equipment mounting hardware and vibration isolation components.

Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

Verification of proper heating and cooling operation.

Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit.

Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2030

Section III - Description/Specifications

SOW Statement of Work

Project Title: Galveston HVAC Repair and Maintenance Project Location: National Oceanic and Atmospheric Administration (NOAA) Wet Lab Area 4900 Fort Crockett Boulevard Galveston, Texas 77551

1. Purpose The purpose of this project is to furnish all labor, supervision, materials, equipment, permits, tools, transportation, and incidentals necessary to install five (5) new ductless mini-split HVAC systems in the Wet Lab area at the NOAA facility located at 4900 Fort Crockett Boulevard, Galveston, Texas 77551. The systems are to be placed as follows: four (4) to replace failing systems in the Turtle Hospital and the Wet Lab Area, the fifth is a new installation that will go in the Turtle Barn; this unit will have dual internal heads. The installation shall provide reliable temperature control to support laboratory operations while complying with all applicable federal, state, and local codes.

2. Scope of Work The contractor shall provide a complete turnkey installation including, but not limited to, the following:

• Furnish and install five (5) ductless mini-split heat pump systems of the capacity specified in this document, or as approved by the Galveston Facility Manager. The replacement appliance does not have to be the same brand.

• The systems are to be placed as follows: replace three (3) failing Mitsubishi 2 ton Split Units (model number PKA-A30KA6) located in the Turtle Hospital.

• One 2 ton unit will be to replace the failed unit located in the Wet Lab area designated as the “Observers Area”. The model number information on this unit is illegible.

• The final unit will be a 3 ton unit which is a new installation which will go into the Turtle Barns “Aquaculture Area”; this unit will have dual internal heads.Install outdoor condensing units onto the same location as the appliances being replaced using similar style wall brackets, mounting pads and roof supports. Only approved mounting pads, wall brackets, or roof supports, contractor will use either Galvanized or stainless steel brackets, mounting support and hardware. Untreated or bare steel material will not be utilized.

• Install refrigerant piping, insulation, condensate drain piping, line-hide covers, and all required fittings.

• Provide and install electrical disconnects, circuit protection, wiring, conduit, and associated electrical components required for complete operation.

• Coordinate electrical connections with existing building electrical service.

• Seal all wall and roof penetrations using weatherproof and waterproof materials.

• Install vibration isolation pads or mounting hardware as recommended by the manufacturer.

• Label all new equipment and electrical disconnects.

• Charge systems with refrigerant as required by the manufacturer.

• Perform system start-up, operational testing, balancing, and commissioning.

• Remove and legally dispose of all construction debris and excess materials.

• Old HVAC appliances shall be turned into NOAA project lead for disposal.

• Restore disturbed surfaces to their original condition.

3. Contractor Responsibilities The contractor shall:

• Perform a pre-installation site visit to verify field conditions and measurements.

• Coordinate all work with the Galveston Facility Manager.

• Maintain continuous communication regarding work schedules and facility access.

• Protect existing laboratory equipment and finishes during construction.

• Provide qualified HVAC and licensed electrical personnel.

• Comply with OSHA safety regulations and NOAA facility safety requirements.

• Maintain a clean and safe work area throughout the project.

4. Materials All equipment and materials shall be new, unused, and free from defects.

Mini-split systems shall include:

• High-efficiency inverter-driven heat pump systems.

• Indoor evaporator units.

• Outdoor condensing units specifically designed for installation in a coastal, salt-air environment.

• All outdoor condensing units shall be factory-applied or field-applied with a manufacturer-approved coastal corrosion protection coating (coastal coating) on the condenser coils, cabinet, and exposed components as applicable. The coating shall be suitable for marine environments and shall not void or reduce the manufacturer's warranty.

• Corrosion-resistant fasteners, mounting hardware, and equipment supports suitable for coastal installations.

• Refrigerant line sets with UV-resistant insulation.

• Condensate drain piping.

• Mounting brackets or equipment pads.

• Electrical disconnects.

• Factory controls and wireless or wall-mounted thermostats.

• Manufacturer-recommended accessories.

Equivalent manufacturers may include Mitsubishi Electric, Daikin, Fujitsu, LG, or another approved equal, provided the equipment is available with a factory or manufacturer-approved coastal protection package suitable for installation within a marine environment.

5. Electrical Requirements The contractor shall:

• Verify existing electrical capacity.

• Install new circuits as required.

• Provide all conduit, conductors, breakers, disconnect switches, and grounding.

• Perform all electrical work in accordance with the National Electrical Code (NEC).

6. Testing and Commissioning Upon completion, the contractor shall:

• Leak-test all refrigerant piping.

• Evacuate systems to manufacturer specifications.

• Verify refrigerant charge.

• Test heating and cooling operation.

• Verify condensate drainage.

• Demonstrate proper operation to NOAA personnel.

• Correct all deficiencies prior to project acceptance.

7. Deliverables Prior to final acceptance, the contractor shall provide:

• Manufacturer warranties / Warranty documentation.

• Equipment manuals.

• Operating and maintenance manuals.

• As-built drawings identifying equipment locations and routing of piping and electrical systems.

• Startup and commissioning reports.

• Recommended preventive maintenance schedule.

8. Warranty The contractor shall provide:

• Minimum one (1) year workmanship warranty from the date of final acceptance.

• Manufacturer warranties for all installed equipment and components.

• Prompt correction of warranty-related installation deficiencies at no additional cost to the

Government.

9. Work Hours Normal work hours shall be coordinated with the NOAA Project Lead. Work outside normal business hours may require prior written approval.

10. Safety and Environmental Requirements The contractor shall:

• Follow OSHA regulations and NOAA safety policies.

• Maintain appropriate personal protective equipment (PPE).

• Prevent release of refrigerants and comply with EPA regulations.

• Properly dispose of all waste materials in accordance with federal, state, and local regulations.

• Maintain safe access for NOAA personnel throughout the project.

11. Acceptance Criteria The project will be considered complete when:

• All five (5) mini-split systems are fully installed and operational.

• All electrical and mechanical inspections are successfully completed.

• All deficiencies identified during final inspection are corrected.

• Required documentation has been submitted and approved.

• The Galveston Facility Manager will provide final written acceptance.

12. Applicable Codes and Standards All work shall comply with the latest editions of:

• National Electrical Code (NEC)

• International Mechanical Code (IMC)

• International Building Code (IBC)

• EPA refrigerant handling regulations

• OSHA Safety Standards (29 CFR 1910 and 1926)

• Manufacturer installation requirements

• Federal, State of Texas, and local Galveston building codes

• NOAA facility requirements and policies

13. Preventive Maintenance The contractor shall provide quarterly preventive maintenance (PM) services for all five (5) installed mini-split HVAC systems following final acceptance. The PM services may continue after the contract base year, annually, for an additional four option years. Option years are at the government's sole discretion and if exercised, the modification will be done unilaterally.

Preventive maintenance shall include, at a minimum:

• Four (4) quarterly preventive maintenance visits.

• Inspection and cleaning of indoor evaporator coils and outdoor condenser coils.

• Cleaning or replacement of air filters as recommended by the manufacturer.

• Inspection and cleaning of condensate drain pans and drain lines.

• Inspection of refrigerant piping, insulation, and fittings for leaks or damage.

• Verification of refrigerant pressures and operating temperatures.

• Inspection and tightening of electrical connections.

• Inspection of disconnect switches, breakers, and electrical components.

• Verification of thermostat and control operation.

• Inspection of condenser fan motors, blower motors, and associated components.

• Inspection of equipment mounting hardware and vibration isolation components.

• Inspection of coastal corrosion protection coating for deterioration or damage, with touch-up or repair as recommended by the coating manufacturer.

• Verification of proper heating and cooling operation.

• Documentation of equipment condition, maintenance performed, and recommendations for corrective action.

The contractor shall submit a written preventive maintenance report to the Galveston Facility Manager within five (5) business days following each service visit. Reports shall identify all maintenance performed, deficiencies observed, corrective actions taken, and recommendations for repairs not covered under this contract.

Any deficiencies identified during the warranty period that are attributable to defective materials, workmanship, or installation shall be corrected by the contractor at no additional cost to the Government.

The contractor shall coordinate all preventive maintenance visits with the Galveston Facility Manager at least five (5) business days in advance. Maintenance shall be performed during normal business hours unless otherwise approved by the Galveston Facility Manager.

Period of Performance The base period for this contract shall be from the date of award, for one year. Initial HVAC repairs and replacements identified in the Scope of Work section shall be performed by 12/31/2026.

Preventive maintenance shall be performed quarterly within the base year (from date of install & government acceptance of the initial appliance repairs/replacements and through each successive, exercised option year, if exercised..

Place of Performance

All work for this contract shall be performed at the NOAA, NMFS Southeast Fisheries Science Center, Galveston Lab campus located at: 4900 Fort Crockett BLVD, Galveston, Texas 77551

Site Visit Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visit is scheduled for Wednesday September 9, 2026 at 8am CST. Prospective site visit attendees need to contact michael.cordova@noaa.gov to confirm attendance prior to arrival.

Meet at NOAA, NMFS Southeast Fisheries Science Center, Galveston Lab campus located at: 4900 Fort Crockett BLVD, Galveston, Texas 77551 . Attendees should arrive at least 10 minutes prior to start time. The site tour will begin promptly at 8am and should be less than 60 minutes. Attendees must park on the street outside the gate. Meet outside of Wetlab Building with on-site POC .

Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am EST 9/10/2026.

Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates.

Deliverable Schedule Deliverable Description Quantity/Media Completion Due Date

1 Initial appliance repairs/replacement n/a 12/31/2026

2 Preventative Maintenance n/a Quarterly

3 Manufacturer Warranties Hard Copy to project lead Within 14 days of install of new appliances

4 Operating and Maintenance Manuals Hard Copy to project lead Within 14 days of install of new appliances

5 As Built Drawings - New Appliances Electronic or Hard Copy to project lead

Within 14 days of install of new appliances

6 Startup and Commissioning Report Electronic to project lead Within 14 days of install of new appliances http://sam.gov/

7 Workmanship Warranty for Appliance Installation

Electronic or Hard Copy to project lead

Within 14 days of install of new appliances

8 Appliance Maintenance Schedules Electronic or Hard Copy to project lead

Within 14 days of install of new appliances

Government-Furnished Resources The government will provide facility access, documentation and information necessary to provide the service identified in this document. No additional resources will be provided.

Security Requirements All onsite work shall be coordinated with the NOAA project lead.

Applicable Standards All work shall comply with the latest editions of:

• National Electrical Code (NEC)

• International Mechanical Code (IMC)

• International Building Code (IBC)

• EPA refrigerant handling regulations

• OSHA Safety Standards (29 CFR 1910 and 1926)

• Manufacturer installation requirements

• Federal, State of Texas, and local Galveston building codes

• NOAA facility requirements and policies

Special Requirements

The contractor shall provide:

a. Minimum one (1) year install workmanship warranty from the date of final acceptance.

b. Manufacturer warranties for all installed equipment and components.

c. Prompt correction of service installation warranty-related deficiencies at no additional cost to the Government.

Confidentiality and Data Privacy This contract may require that services contractors have access to Privacy Information.