Solicitation 12C0BZ22Q0004.pdf

PDF 15 MB Posted Mar 16, 2022

Attached to: Power Apps Support Federal contract opportunity
Solicitation number: 12C0BZ22Q0004
Issued by: Department of Agriculture Rural Housing Service

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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

RD-31ME

1400 INDEPENDENCE AVE, SW

RURAL DEVELOPMENT BUSINESS CENTER

PROCUREMENT MANAGEMENT OFFICE

USDA, RURAL DEVELOPMENT

1231NC CODE 16. ADMINISTERED BYCODE

541511

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORRD-31ME

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/25/2022 1200 ET

03/15/2022

804-287-1636ALLEN HUNT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12C0BZ22Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 94 1061503OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

WASHINGTON DC 20250

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20250 1400 Independence Avenue, SW

INNOVATION CENTER

15. DELIVER TO

WASHINGTON DC 20250

1400 INDEPENDENCE AVE, SW

RURAL DEVELOPMENT BUSINESS CENTER

PROCUREMENT MANAGEMENT OFFICE

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$30.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA, RURAL DEVELOPMENT

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Power Apps Support Contract Questions are due to Contracting Officer by Noon 3/18/22 Technical Proposal and Price Sheet due to Contracting Officer by Noon 3/25/22

0001 Power Apps Support Services - 1 EA Period of Performance shall be 6 Months from Notice To Proceed.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

ALLEN L. HUNT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

94 2 of

Contents

SECTION 1 SOLICITATION/CONTRACT FORM

SECTION 2 SUPPLIES/SERVICES AND PRICES/COSTS

SECTION 3 DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION 4 PACKAGING AND MARKING

SECTION 5 INSPECTION AND ACCEPTANCE

SECTION 6 DELIVERIES OR PERFORMANCE

SECTION 7 SPECIAL CONTRACT REQUIREMENTS

SECTION 8 LIST OF ATTACHMENTS

The rest of this page left blank intentionally.

SECTION 1. SOLICITATION/CONTRACT FORM

1.1 Standard Form (SF)-1449 Continued – Contract

The U.S. Department of Agriculture (USDA), Rural Development (RD), Innovation Center (IC) has a need to maintain existing Computer Application to help support USDA-RD Mission requirements.

1.1.2 USDA Mission

RD offer loans, grants, and loan guarantees to help create jobs and support economic development and essential services such as housing; health care; first responder services and equipment; and water, electric and communications infrastructure. RD promotes economic development by supporting loans to businesses through banks, credit unions and community-managed lending pools. The Agency offers technical assistance and information to help agricultural producers and cooperatives get started and improve the effectiveness of their operations. The Agency provides technical assistance to help communities undertake community empowerment programs; and helps rural residents buy or rent safe, affordable housing and make health and safety repairs to their homes. To accomplish its goals, it relies on a dedicated team of professional staff working in concert in several offices. Staff operate from the National Office in Washington, D.C., St. Louis, Missouri, and in 47 State Rural Development offices.

USDA RD is committed to maintaining a work environment in which all employees are treated with dignity, fairness, and respect, and are free from discrimination in any form. This contract is in direct support of the RD’s commitment of an inclusive workplace with an environment where employees’ can thrive and be their best selves. The Contractor is required to perform under the resultant contract in accordance with the Performance Work Statement (PWS), and the approved Pricing Worksheet.

This solicitation and resultant contract incorporate provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-06. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. These clauses may be accessed in full text at https://www.acquisition.gov/browse/index/far.

END OF SECTION 1. SOLICITATION/CONTRACT FORM

https://www.acquisition.gov/browse/index/far

SECTION 2. SUPPLIES/SERVICES AND PRICES/COSTS

2.1 Prices/Cost Schedule

Pursuant to Contract Number To Be Provided (TBP) UPON AWARD, The Contractor agrees under this contract exclusively with U.S. Department of Agriculture, Rural Development to provide the services in the Attachment Performance Work Statement (PWS) at the Fully loaded rates in the attachment pricing worksheet upon issuance of contract.

The contract shall be issued to the maximum extent possible as Firm Fixed Price Orders.

The ultimate completion date, is Six (6) Months from date of award w/ 6 Option Months.

Only the ordering activity, U.S. Department of Agriculture, Rural Development is authorized to award this contract.

END OF SECTION 2. SUPPLIES/SERVICES AND PRICES/COSTS

SECTION 3. DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

3.1 Performance Work Statement (PWS)

The Contractor must provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to deliver and/or perform the requirements in accordance with the Description/Specifications/Performance Work Statement incorporated as Attachment 1, Performance Work Statement (PWS).

END OF SECTION 3. DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

SECTION 4. PACKAGING AND MARKING

4.1 Deliverables

The deliverables under this solicitation must be submitted through electronic mail to the Contracting Officer’s Representative (COR), and Contracting Officer (CO) identified in this solicitation and as described in the Performance Work Statement (PWS)

If non-electronic methods of delivery are requested by USDA COR, the Contractor must ensure, unless otherwise specified, that all items are preserved, packaged, packed, and marked in accordance with best commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination. All applicable items submitted to the Government must be clearly marked as follows:

a. Name of Contractor;

b. Contract number

c. Description of item contained therein;

d. Consignee’s name and address; and

e. If applicable packages containing software or other magnetic media must be marked on external containers with a notice reading substantially as follows: “CAUTION

SOFTWARE/MAGNETIC MEDIA ENCLOSED, DO NOT EXPOSE TO HEAT OR

MAGNETIC FIELDS.”

4.2 USDA Rural Development Visual Identity Guidelines

Additionally, all visual materials intended for release to the public, both electronic and printed, delivered in the performance of this contract, must wholly conform to the current USDA Rural Development Visual Identity Guidelines, as attached. Such materials include the following, and any other products agreed to in advance between the COR and the vendor (please see Attachment 3 USDA Rural Development Visual Identity Guidelines):

• Reports and other documents;

• Handouts;

• Advertisements intended for both printed and electronic media;

• Still visual presentations;

• Video presentations;

• Banners;

• Infographics;

• Posters;

• Folders;

• Cards and Envelopes;

• Photographs;

• Visual themes;

• Logos;

• Layout;

• Graphic design;

• Graphics;

• Graphs and charts;

• Illustrations;

• Drawings.

END OF SECTION 4. PACKAGING AND MARKING

SECTION 5. INSPECTION AND ACCEPTANCE

5.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

Clause # Title Date 52.246-4 Inspection of Services – Fixed Price Aug 1996

5.2 Inspection and Acceptance of Services

5.2.1 Inspection of Service:

The Government, through any authorized representatives, has the right at all reasonable times, to inspect, conduct oversight, evaluate, or otherwise access the work performed or being performed under this contract. Inspections of the contractor’s work must focus on, but not necessarily be limited to, completeness, accuracy, and satisfaction of agreed-upon deliverables as identified under this contract.

Government inspection and acceptance of services, reports and other required deliverables or outputs must take place through the most convenient means for the Government. However, all inspections and evaluations by the Government will be performed in such a manner as will not unduly delay the work effort.

The COR listed has been delegated authority to inspect and accept all services, reports and required deliverables or outputs for the contract.

Government inspection, oversight, evaluation, and other assessments of Contractor-performed work are for the sole benefit of the Government, and do not:

a) Relieve the Contractor of responsibility for providing adequate quality control measures;

b) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

c) Constitute or imply acceptance; or

d) Affect the continuing rights of the Government after acceptance of the completed work.

5.2.2 Acceptance of Services

Unless otherwise specified, the COR will have ten (10) calendar days to review draft deliverables and make comments. The Contractor will have five (5) calendar days to make corrections. The COR or CO will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted quote. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR or CO of the specific reasons for rejection. The Contractor will have five (5) calendar days to correct the rejected deliverable and return it per delivery instructions. Final acceptance of all services under this contract will be made in writing at the end of the contract period by the COR.

5.3 Contractor Quality Control Plan (QCP)

The Contractor must establish and maintain a Quality Control Plan in accordance with the FAR 52.246-4, Inspection of Services – Fixed Price clause, to ensure that the work performed under the contract conforms to the contract requirements. The Contractor must submit to the Contracting Officer, a Quality Control Plan (QCP) with the quote submission. The QCP will be incorporated into the contract.

5.4 Quality Assurance Surveillance Plan (QASP)

NOT APPLICABLE

END OF SECTION 5. INSPECTION AND ACCEPTANCE

SECTION 6. DELIVERIES OR PERFORMANCE

6.1 FAR 52.252.2 Clauses Incorporated By Reference (Feb 1998)

Clause # Title Date

52.242.15 Stop Work Order Aug 1989

52.242.17 Government Delay of Work Apr 1984

6.2 Period of Performance

The resultant contract will include a Six Month (6) base w/ 6 Option Months.

The following chart details the performance periods.

Base Year (Anticipated) April, 2022 – September, 2022

6.3 Observance of Legal Holidays and Excused Absences

The Government hereby provides notice and contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

a) New Year's Day

b) Martin Luther King's Birthday

c) President's Birthday

d) Memorial Day

e) Juneteenth

f) Independence Day

g) Labor Day

h) Columbus Day

i) Veterans Day

j) Thanksgiving Day

k) Christmas Day

l) Inauguration Day

In addition to the days designated as holidays, the Government observes the following days:

m) Any other day designated by Federal Statute

n) Any other day designated by Executive Order

o) Any other day designated by Presidential Proclamation

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel will not otherwise be a reason for an additional period of performance, or entitlement to compensation. In the event the contractor's personnel work during the holiday, they may be reimbursed by the contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

This provision does not preclude reimbursement for authorized premium pay.

6.4 Place of Performance

The work to be performed under this contract will be primarily at the contractor’s facility. Some work may also need to be performed in the USDA Building -USDA, Rural Development, Civil Rights Office, Mail Stop 0703, 1400 Independence Ave, SW, Washington DC 20250. Some travel to other USDA RD locations in the USA may be necessary.

6.5 Delivery Schedule

The contractor must deliver all deliverables in accordance with the specifications of the Attachment 1 Performance Work Statement.

END OF SECTION 6. DELIVERIES OR PERFORMANCE

SECTION 7. SPECIAL CONTRACT REQUIREMENTS

7.1 Essential Contractor Support Services

In the event of an emergency and disaster contingency services, MAY be designated as “essential support” subject to the rules, regulations, laws, standards, and conventions, executive declarations, as identified by USDA. In the event of a national disaster or emergency, USDA may request the contractor to provide a written plan describing details of how they plan to support the requirements and continue to perform the essential contractor services for coverage of services.

The contractor’s plan will:

1. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

2. Address in the plan, at a minimum –

a. Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

b. The time-lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site(s);

c. Any established alert and notification procedures for mobilizing identified “essential contractor service” and personnel; and

d. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

7.2 Disclosure of Conflicts of Interest Affecting Award and Performance

It is the Government’s policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by an Agency or in organizations whose interests may be substantially affected by Departmental activities, based on this policy.

The offerors must provide a statement in its quote which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) which do or may result in any real or potential bias or conflict of interest on its part in performing its obligations under any contract which may result from this solicitation. The interest(s) described must include those of the offeror, its affiliates, proposed consultants, proposed subcontractors and key personnel of technical quote. Key personnel must include any person owning more than 20% interest in the offeror, and the offeror’s corporate officers, its senior managers and any employee who is responsible for deciding or taking an action on such contract where the decision or action can have an economic or other impact on the interests of an affected organization or individual.

The offeror must describe in detail why it believes, in light of the interest(s) identified in the above paragraph, that performance of the proposed contract can be accomplished in an impartial and objective manner.

In the absence of any relevant interest identified in this section, the offeror must submit in its quote a statement certifying that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The offeror must obtain the same information from potential subcontractors prior to award of a subcontract.

The Contracting Officer will review the statement submitted and may require additional relevant information from the offeror. All such information, and any other relevant information known by the Contracting Officer, will be used to determine whether an award to the offeror may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) disqualify the offeror, or (2) determine that it is otherwise in the best interest of the United States to contract with the offeror and include appropriate provisions to mitigate or avoid such conflict in the contract award.

The refusal to provide the disclosure or representation, or any additional information required may result in disqualification of the offeror for award. If nondisclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If, after award, the Contractor discovers a conflict of interest with respect to the contract awarded as a result of this solicitation, which such conflict could not reasonably have been known prior to award, an immediate and full disclosure will be made in writing to the Contracting Officer. The disclosure will include a full description of the conflict, a description of the action the contractor has taken, or proposes to take, to avoid or mitigate such conflict. The Contracting Officer may, however, terminate the contract for convenience if he or she deems that termination is in the best interest of the Government.

7.3 Notification of Conflict of Interest Regarding Personnel

In addition to the requirements in paragraph 8.3 above, the following provisions regarding employees performing under this contract, will apply until the earlier of the following two dates: the termination date of the affected employee(s) or the expiration date of the contract Period of Performance (POP).

The Contractor agrees to notify immediately the Contracting Officer of (1) any actual or potential personal conflict of interest with regard to any of its employees working on or having access to information regarding this contract, or (2) any such conflicts concerning subcontractor employees or consultants working on or having access to information regarding this contract.

The Contractor agrees to notify the Contracting Officer prior to performance under this contract when that employee may have a personal conflict of interest does not become known until after performance of the contract begins, the Contractor will immediately notify the Contracting Officer of the personal conflict of interest. The Contractor must continue performance of this contract until notified by the Contracting Officer of the appropriated action to be taken.

The Contractor agrees to insert, in any subcontract or consultant agreement placed hereunder, provisions, which must conform substantially to the language of this clause, including this paragraph, unless otherwise authorized by the Contracting Officer.

7.4 Contractor Performance Evaluations

Contractor performance evaluations will be prepared on this contract accordance with FAR 42.1501 through 42.1503. Performance evaluations must be completed and submitted to the CO and COR at the expiration of a contract. The Government uses the Contractor Performance Assessment Review System (CPARS) as the primary method to complete evaluations. The Government uses the CPARS as the primary method to complete evaluations. Once performance evaluations are completed in the CPARS system, they may be accessed in the Past Performance Information Retrieval System (PPIRS).

The final performance evaluation will be prepared within 15 calendar days of the completion of work. At the discretion of the Contracting Officer, interim evaluations (completion of option periods - annual) will be performed. A copy of all evaluations will be provided to the Contractor as soon as practicable after completion of the annual and final evaluation. The Contractor will be permitted thirty (30) days to review the document and to submit additional information or a rebutting statement.

The Government will consider any comments provided by the Contractor before finalizing a Performance Evaluation Report and the Contractor’s comments will be attached to the report. Any disagreement between the parties regarding an evaluation will be referred to the Contracting Officer for review. If there are disagreements between the Contracting Officer’s performance rating review and the Contractor, then the evaluation will be reviewed by the USDA designated “Reviewing Official”. The Reviewing Official’s decision will be final.

Contractors are encouraged to visit www.cpars.gov for the free online training. Once the evaluation is read and released, the contractor will receive a second email alerting them the evaluation is ready for their http://www.cpars.gov/ review and comment. The Contractor will have thirty (30) days to respond to the evaluation.

Registration: The Contractor is required to register in CPARS. In accordance with the past performance requirements of the FAR 42.1501 through 42.1503, the Contractor will register with the Contractor Performance Assessment Reporting System (CPARS). CPARS is a web- enabled system that collects and manages the library of automated Contractor Performance Assessment Reports. Registration information is provided at http://www.cpars.gov.

Note:

Unless the Contractor provides a different POC to the Contracting Officer after award, the Contracting Officer will use the Past Performance Point of Contact (POC) listed on the Contractors, System for Award Management (SAM) profile as the default Past Performance POC. This person will receive the above CPARS email alerts. In accordance with FAR Clause 52.204-7, the Contractor is responsible for the accuracy and completeness of the data within the SAM database. Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file and may be used by Federal Agencies to support future award decisions.

7.5 Information Technology Accessibility for Persons with Disabilities- Section 508 Compliance

All services and Electronic Information Technology (EIT) delivered as result of deliverables placed under this contract must comply with accessibility standards in accordance with Federal Information Technology Accessibility as required by Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended.

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: "Deliverables – Various electronic transmittal of report documents and program management interfacing as stated in the PWS). EIT Information Content includes topics that address EIT products and EIT related services. Section 508 must be considered as a requirement on the delivered content to ensure that it includes data and/or knowledge appropriate to specific Section 508 accessibility requirements. The specific requirements that apply depend upon the specific type of EIT referred to in the information content as well as the functional performance criteria detailed in the solicitation/contract.

END OF SECTION 7. SPECIAL CONTRACT REQUIREMENTS

http://www.cpars.gov/

SECTION 8. LIST OF ATTACHMENTS

Attachments incorporated into contract solicitation:

1 Performance Work Statement 2 Evaluation Methodology 3 Contract Administration 4 Contract Clauses 5 USDA Rural Development Visual Identity Guidelines

END OF SECTION 8. LIST OF ATTACHMENTS

US Department of Agriculture (USDA)

Performance Work Statement

Project Background Provide Power Apps contract support to help maintain existing Power Apps Applications.

1.0 General

This is a non-personal services contract to provide Power APPS software support for the Innovation Center.

Power APPS software is currently being used for Regulations Management tracking, the Equity Project tracking and OneRD tracking.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.0 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to maintain existing Power Apps tracking tools. The contractor shall provide support to the Innovation Center as it trains Government FTE to take over the tracking tools management as defined in this Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

This is a Performance Work Statement. This is NOT an order. Technical and Price proposals due date are referenced on the SF-1449. Please submit the following documents to the contracting officer Allen Hunt, allen.hunt@usda.gov. Technical and Price proposals shall be evaluated using Best Value methodology.

Please submit the following documents:

- Signed Copy of Pages 1 and 2 of the SF1449

- Technical Proposal – No more than 20 pages

- Price Sheet with Fully Loaded discounted rates

- Active SAM Record

3.0 Background

The Innovation Center is a support group for RD and its programs. Support requires special tracking around high-profile RD deliverables. These deliverables include:

a. OneRD Program Tracking

b. Equity Tracking

c. Regulations Management Tracking

4.0 Scope of Work

4.1 The tracking developed in Power Apps will need contractor support to help maintain the existing workflows, diagnose, and fix errors related to workflow.

4.2 The contractor shall provide support and hands on training to the Innovation Center FTE’s that are currently learning Power Apps. Formal training component will not need to developed by the Contractor, Innovation Center FTE’s have or are already taking formal training.

4.3 Provide solutions to improve and/or streamline the current processes and applications that are in place, document existing workflows for future reference.

mailto:allen.hunt@usda.gov

5.0 Period of Performance

The period of performance for this contract shall be for a 6-month base period, the Government reserves the right to extend the services by up to an additional 6 months (FAR 52.217-8, Option to Extend Services). It is anticipated that the contractor will be needed full time (40 hours a week) for the first month of the contract and part time (20 hours a week) for the remainder.

Base Period of Performance: 6 Months after Notice to Proceed by Contracting Officer

6.0 Tasks

The requirements apply to all software and or services. The contractor will maintain the existing workflows and other peripheral services for:

6.1 OneRD Program: Microsoft applications required to run the OneRD program: Eight Power Apps, 11 Power Automate Workflows, 20 SharePoint Lists, two Outlook Group Distribution Lists, and six Teams channels with 62 private channels.

6.2 Equity Tracker: Microsoft applications required to run the Equity Tracker: One Power Automate Workflow, One Power App, Seven SharePoint Lists, Three Teams channels, One Dashboard, One Outlook Group Distribution List.

6.3 Regs Tracker: Microsoft applications required to run the regulation division program: Three Power Apps, 12 Power Automate Workflows, and SharePoint lists and folders.

6.4 Workflows: Triage and fix any failures; update/add notifications when requested by staff; create new workflows when needed.

6.5 Power Apps: Triage and fix any failures; assist staff when unable to access and/or train when necessary.

6.6 SharePoint lists: Make updates to lists when staff changes; create new lists when needed; distribute lists.

6.7 Teams Channels: Create guest accounts for lenders, create new channels, manage permissions to channels, provide training when needed.

6.8 Dashboards: Create and maintain dashboard for project updates and reporting.

6.9 Outlook Groups: Add/Remove members to groups when needed.

6.10 Document: OneRD, Equity, Regs Power Apps workflows if non-exist.

6.11 Microsoft Patches: Address issues related to Microsoft updates.

6.12 Informal training shall be conducted by the Contractor to Government FTE on all computer software related to the contract.

7.0 Government Furnished Property

The government is providing a laptop for use on government servers and will also provide access to the needed IT infrastructure where the Power Apps and peripheral systems exist.

8.0 Deliverables / Schedule

8.1 OneRD Program Tracking, Equity Tracker and Regulations Tracker – Provide documentation of the workflows on a monthly basis to the COR. Meetings shall be scheduled with the Contractor at the CORS discretion.

8.2 OneRD Program Tracking, Equity Tracker and Regulations Tracker – Analyze, improve or streamline during the contract. Monthly status reports shall be provided to the COR.

8.3 Microsoft Patches – Issues relating to Microsoft updates shall be reported to the COR during the contract.

All issues or concerns relating to software shall be reported to the COR immediately.

8.4 Workflows - Triage and fix any failures, update/add notifications when requested by COR. Create new workflows on an as needed basis when specified by COR.

8.5 Power Apps: Triage and fix any failures, assist Government FTE if and when unable to access.

8.6 SharePoint lists: Make updates to lists when FTE changes are conducted. Create new lists when needed and distribute lists as specified by the COR.

8.7 Teams Channels: Create guest accounts for lenders, create new channels, manage permissions to channels and assist Government FTE as specified by the COR.

8.8 Dashboards: Create and maintain dashboards for project updates and reporting daily or as needed during the contract.

8.9 Outlook Groups: Add/Remove members to groups when needed daily or as needed during the contract.

9.0 Performance Standard

Deliverable Acceptable Quality Level Inspection method

8.1 – One RD Program Tracking

Performance occurs with no required re-performance or re-work at least 95% of the time. Problems that occur are minor and are resolved in a satisfactory manner.