Solicitation 12724520Q0006 - COOP Lodging.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DASO-OCFO-CST-7245-A

Bldg 350, Post J-41, First Floor 13800 Old Gentilly Rd Acquisition Management Office USDA, OCFO/NFC/Admin. Mgmt Staff

NFC1 CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDASO-OCFO-CST-7245-A

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/26/2020 1000 CS

05/15/2020

504-426-7731RONELDA BRISTER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12724520Q0006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 1001411OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

New Orleans LA 70129

TELEPHONE NO.

17a. CONTRACTOR/

NEW ORLEANS LA 70160

PO Box 60075

USDA, OCFO, COD, APB

USDA, OCFO, COD, APB

15. DELIVER TO

New Orleans LA 70129 Bldg 350, Post J-41, First Floor 13800 Old Gentilly Rd Acquisition Management Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$35.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA, OCFO/NFC/Admin. Mgmt Staff

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

SSO-20-134; Procure Hotel Lodging for COOP exercise and emergency events.

Delivery: 06/01/2020 Period of Performance: 06/01/2020 to 05/31/2025

0001 SSO-20-134; Procure Hotel Lodging for COOP exercise and emergency events, with Base Year Period of Performance June 1, 2020 - May 31, 2021, with 4 Option Years through May 31, 2025.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

RONELDA BRISTER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

COMBINED SYNOPSIS AND SOLICITATION

1.0 DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items/Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued.

This solicitation number is 12724520Q0006. The solicitation is a Request for Quotations (RFQ) and constitutes the only solicitation; quotes are being requested. This solicitation document, along with the SOW-COOP Hotel Lodging and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular, FAC 2020-05.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a business size standard of $35.0.

2.0 STATEMENT OF REQUIREMENTS: The U.S. Department of Agriculture, Office of the Chief Financial Officer, National Finance Center (OCFO, NFC), seeks primarily to procure hotel rooms in the Shreveport/Bossier City, LA area, for OCFO, NFC employees in the event of an emergency. The hotel rooms or suites should include a kitchen area with a stove or stove top, full-size refrigerator, microwave and sink. OCFO, NFC requires that should an emergency event occur that shifts operations to its alternate work site facility in the Shreveport/Bossier City area, a designated point-of-contact (POC) can contact the hotel’s designated POC and reserve up to 30 rooms for members of the emergency response team for a minimum of 7 days. The rooms should be available within 24 hours. The scale of the emergency event could result in request for additional rooms. Also, OCFO, NFC would like the flexibility to extend the duration of the stay beyond the initial 7 day period.

The second purpose of this requirement is to procure hotel rooms to be used during the OCFO New Orleans’ annual Continuity of Operations Plan (COOP) exercise. The COOP exercise ensures OCFO NFC’s ability to continue essential functions during a wide range of potential emergencies. Annually, 30 to 40 employees participate in the exercise which is held at the Alternate Work Site located at 1701 Old Minden Road, Bossier City, Louisiana. Typically, the COOP exercise is conducted over a 5 day period between the months of March and June.

The third purpose of this requirement is to provide housing for the employees who travel to the Alternate Work Site (AWS) for monthly maintenance of the building and all equipment. Located at

1701 Old Minden Road, Bossier City, Louisiana, the AWS maintenance schedule includes one to five employees for one to five days each month.

3.0 PERIOD OF PERFORMACE: The period of performance shall be June 1, 2020 through May 31, 2021, with four option years through May 31, 2025.

4.0 LOCATION: Shreveport/Bossier City, Louisiana (see SOW COOP Hotel Lodging).

5.0 BASIS OF AWARD: This contract will be a multiple award IDIQ contract. The technical proposal will receive paramount consideration in the selection of the contractor for this solicitation. The evaluation will be based on the demonstrated capabilities of the prospective contractor in relation to the requirements set forth in this solicitation. The merits of each proposal will be evaluated carefully. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria listed below. Failure to provide the information required to evaluate the proposal may result in rejection of that proposal without further consideration. The Government reserves the right to make an award to the responsible offeror whose offer is at the best value for the Government.

6.0 EVALUATION FACTORS:

1. Time/Availability/Location Requirement - Contractor must be able to accommodate lodging requests within the required time and the required quantity as stated in the Section 5.0 Technical Requirements.

2. Location - The preferred location would be as closest to the AWS location (as stated in Section

5.0 Technical Requirements).

3. Technical Plan - A description of the approach and accommodations to be used during emergency situations.

4. Past Performance - The offeror must provide the information requested for the past performance evaluation or affirmatively state that it possesses no relevant directly related or similar past performance.

5. Costs - Provide all per diem rates and discounts.

The factors will rank from the highest to lowest factors as numbered above, and technical qualifications are significantly more important than cost/price, although cost/price will also be important in the evaluation process.

7.0 Payment Procedures: Each agency employee pays for rooms, using his/her individual GSA SmartPay 2 card. The vendor will invoice the OCFO NFC only if the OCFO NFC fails to meet is minimal lodging requirements.

If the OCFO NFC does not occupy hotel rooms during the life of the contract, the minimum guarantee of $5,000 will be paid to the contractor by invoicing through the Contracting Office. Invoices may be submitted as contract line items and associated deliverables are accepted. Invoices will not be authorized for payment without the acceptance of the agreed deliverable. All invoices will be submitted electronically Failure to comply with the procedures outlined above may result in Contractor payment delays.

8.0 FAR Provisions and Clauses: This award will be utilizing the simplified acquisition procedures under FAR Part

13. Vendor must have registered in the System for Award Management (SAM) database at www.beta.SAM.gov at time of quote submission in order to be eligible for award.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

http://www.beta.sam.gov/ https//www.acquisition.gov

• FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JAN 2017)

(End of provision)

52.212-4 Contract Terms and Conditions - Commercial Items. (MAY 2015) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(NOV 2015). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[X] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C.

3509).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) (Reserved)

[X] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

[ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C.

6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) (41 U.S.C. 2313).

http://www.acquisition.gov/ http://www.acquisition.gov/

[ ] (10) (Reserved)

[ ] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[ ] (ii) Alternate I (NOV 2011) of 52.219-3.

[ ] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[ ] (ii) Alternate I (JAN 2011) of

52.219-4.

[ ] (13) (Reserved)

[ ] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15

U.S.C. 644). [ ] (ii) Alternate I (NOV 2011).

[ ] (iii) Alternate II (NOV 2011).

[ ] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUN 2003) (15

U.S.C. 644). [ ] (ii) Alternate I (OCT 1995) of 52.219-7.

[ ] (iii) Alternate II (MAR 2004) of 52.219-7.

[ ] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

[ ] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2015) (15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (OCT 2001) of 52.219-

9. [ ] (iii) Alternate II (OCT 2001) of

52.219-9.

[ ] (iv) Alternate III (OCT 2015) of 52.219-9.

[ ] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[ ] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

[ ] (20) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN 1999) (15 U.S.C.

637(d)(4)(F)(i)).

[ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[ ] (22) 52.219-28, Post Award Small Business Program Representation (JUL 2013) (15 U.S.C. 632(a)(2)).

[ ] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[ ] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[X] (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[ ] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[ ] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ](36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[ ](37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[ ] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (OCT 2015) of 52.223-13.

[ ] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (JUN 2014) of 52.223-14.

[ ] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C.

8259b).

[ ] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[ ](ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011)

[ ] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[ ] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[ ] (45) 52.225-1, Buy American-Supplies (MAY 2014) (41 U.S.C. chapter 83).

[ ] (46)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[ ] (ii) Alternate I (MAY 2014) of 52.225-

3. [ ] (iii) Alternate II (MAY 2014) of

52.225-3.

[ ] (iv) Alternate III (MAY 2014) of 52.225-3.

[ ] (47) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (48) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[ ] (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (JUL 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[ ] (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C.

5150).

[ ] (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).

[ ] (52) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[ ] (53) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 4505, U.S.C. 2307(f)).

[X] (54) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) (31 U.S.C. 3332).

[ ] (55) 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

[ ] (56) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[X] (57) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[ ] (58)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[ ] (ii) Alternate I (APR 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

[X] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[ ] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

[ ] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.

206 and 41 U.S.C. chapter 67).

[ ] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

[ ] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (APR

2015). (v) 52.222-26, Equal Opportunity (APR 2015) (E.O.

11246).

(vi) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C.

793).

(viii) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(xi) [X] (A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

[ ] (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O.

13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C.

chapter 67).

(xiv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (JUL 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.216-1 Type of Contract. (APR 1984)

The Government contemplates award of a firm-fixed-price (FFP) contract.

(End of provision)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov.

52.232-18 Availability of Funds.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.232-39 Unenforceability of Unauthorized Obligations. (Jun

2013) 52.244-6 Subcontracts for Commercial Items (Jan 2019)

452.211-74 Period of Performance. (FEB 1988)

The period of performance shall be June 1, 2020 through May 31, 2021, with four (4) Option Years.

452.224-70 Confidentiality of Information. (FEB 1988)

452.237-75 Restrictions Against Disclosure. (FEB 1988)

(a) The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part in any manner or form, or to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work provided herein, i.e., on a "need to know" basis. The Contractor agrees to immediately notify in writing, the Contracting Officer, named herein, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

(b) The Contractor agrees not to disclose any information concerning the work under this contract https://www.acquisition.gov/ to any persons or individual unless prior written approval is obtained from the Contracting Officer.

The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

(End of Clause)

452.246-70 Inspection and Acceptance. (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at: US Department of Agriculture/National Finance

Center. (End of clause)

Statement of Work Hotel Lodging

For the COOP Exercise and Emergency Events

Prepared by:

United States Department of Agriculture

Office of the Chief Financial Officer National Finance Center

Administrative Management Staff

STATEMENT OF WORK

HOTEL ROOMS FOR SUPPORT OF USDA, NATIONAL FINANCE CENTER EMERGENCY OPERATIONS

1.0 INTRODUCTION

The U.S. Department of Agriculture, Office of the Chief Financial Officer, National Finance Center (OCFO, NFC), seeks primarily to procure hotel rooms in the Shreveport/Bossier City, LA area, for OCFO, NFC employees in the event of an emergency. The hotel rooms or suites should include a kitchen area with a stove or stove top, full-size refrigerator, microwave and sink. OCFO, NFC requires that should an emergency event occur that shifts operations to its alternate work site facility in the Shreveport/Bossier City area, a designated point-of-contact (POC) can contact the hotel’s designated POC and reserve up to 30 rooms for members of the emergency response team for a minimum of 7 days. The rooms should be available within 24 hours. The scale of the emergency event could result in request for additional rooms.

Also, OCFO, NFC would like the flexibility to extend the duration of the stay beyond the initial 7 day period.

The second purpose of this requirement is to procure hotel rooms to be used during the OCFO New Orleans’ annual Continuity of Operations Plan (COOP) exercise. The COOP exercise ensures OCFO NFC’s ability to continue essential functions during a wide range of potential emergencies. Annually, 30 to 40 employees participate in the exercise which is held at the Alternate Work Site located at 1701 Old Minden Road, Bossier City, Louisiana. Typically, the COOP exercise is conducted over a 5 day period between the months of March and June.

The third purpose of this requirement is to provide housing for the employees who travel to the Alternate Work Site (AWS) for monthly maintenance of the building and all equipment. Located at 1701 Old Minden Road, Bossier City, Louisiana, the AWS maintenance schedule includes one to five employees for one to five days each month.

2.0 BACKGROUND

OCFO NFC provides administrative payments and collection information system services to over 170 Federal Departments, Agencies, Offices, and Bureaus as well as personnel services. These operations include processing payroll for more than 650,000 federal employees. Services include biweekly payments via EFT or checks, current personnel records, and both system-generated and ad-hoc reporting.

Although this need applies to all potential disasters, it is anticipated that the primary or extreme example for utilizing hotel rooms will be hurricane related. Hurricane season begins on June 1 and ends on November 30. In the event of a hurricane impacting the New Orleans area, OCFO New Orleans, which is a 24/7 operations command center, will require housing in a safe location that is away from the current hurricane and potential hurricane hazards and dangers. Hours prior to landfall of a hurricane, an advance team will be deployed to this area to set up the OCFO NFC Command Center.

During that time, a decision will be made on whether or not to expand the operation, with the possibility of additional personnel arriving. If a major event was to impact the New Orleans area, and it may require that OCFO NFC remain in the safe location for an undetermined amount of time, due to the inability to return to normal operations in the New Orleans area.

3.0 SCOPE

3.1 PERIOD OF PERFORMANCE

The contract period of performance is for one year with four, one-year option periods. The services will be required on an as-needed basis. The base and option periods are as follows:

Base Year June 1, 2020 through May 31, 2021 Option Year 1: June 1, 2021 through May 31, 2022 Option Year 2: June 1, 2022 through May 31, 2023 Option Year 3: June 1, 2023 through May 31, 2024 Option Year 4: June 1, 2024 through May 31, 2025

The total contract minimum guarantee is $5,000. If the OCFO NFC does not occupy hotel rooms during the life of the contract, the minimum guarantee of $5,000 will be paid to the contractor. If, during the life of the contract, the OCFO NFC occupies the contractor’s hotel rooms, the amount paid to the contractor for those rooms will be applied toward the $5,000 minimum guarantee. The contract will remain in place until May 31, 2025, if the Government decides to exercise the option periods.

3.2 QUALITY ASSURANCE

The contractor’s proposal should include detailed descriptions of the hotel suites or rooms, and a quality control plan for ensuring an acceptable level of cleanliness and functionality of the hotel rooms and housekeeping services. Additional areas and amenities include lobbies, restaurants, if applicable, and public areas e.g. gyms, pools, tennis courts, etc. Such areas should be clean, in good working order, and well-maintained. The property should reflect regular renovations and upkeep; no damage to flooring or walls; and sanitary. The overall site should be attractive, appealing, and of a tasteful décor. The site should be stylish and contemporary. Rooms must have a kitchen area that includes stove or stove top, full-size refrigerator, microwave and sink. At a minimum, the hotel rooms must have one queen sized bed, telephone, private bathroom, bath and bed linens, free Wi-Fi and a television. The contractor shall specify any additional amenities. The Contractor’s proposal should provide a list of any additional services and the associated fees that the Contractor typically provides to customers in the wake of an emergency and/or disaster.

4.0 APPLICABLE REQUIREMENTS

The contractor shall comply with all applicable federal, state, local, and municipal laws, regulations, and requirements (including the Hotel and Motel Fire Safety Act of 1990 (PL101-391)), and all industry standards/references as necessary for the services required herein.

The policy of the federal government, as reflected in the Hotel and Motel Fire Safety Act of 1990 (Pub.

L. No. 101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997), referred to as "the Act" in this paragraph, is to save lives and protect property by promoting fire safety in hotels, motels, and all places of public accommodation affecting commerce. Federal employees are required by the Act to stay in a fire-safe facility (i.e., an approved accommodation) when commercial lodging is required.

5.0 TECHINCAL REQUIREMENTS

5.1 EMERGENCY EVENT

The Contractor will provide a designated hotel representative. The Contractor shall accept advance reservations or short notice reservations as necessary to meet mission requirements. The Contractor will provide arrangements for reservations in the event of an emergency that may occur outside of normal business hours. The Contractor will provide lodging and accommodations as prescribed in the Emergency Event Table below. In the event there are no vacancies or the hotel cannot accommodate the required number of rooms, the Contractor will make reservations with commercial hotel(s) using this BPA or another Commercial local hotel that meets the standards set forth and at no additional expense to the individual or the Government. The Contractor must first contact the Government Representative to inform them of any changes or relocations. If all contract hotels are full, the Contractor will provide guests with Non-Availability documents to allow guests to find accommodations.

*The Government will not pay for unoccupied rooms

The Government Representative will coordinate with the Contractor’s designated hotel representative to “block rooms”, with advance notice when possible.

The Government Representative will provide the Contractor with a reservation list of assigned personnel. The Contractor will utilize the reservation list to reserve rooms and confirm room blocks as soon as possible.

The Government Representative is the only person authorized to make or change reservations.

Therefore, under no circumstances should any individual sponsored by OCFO NFC make his/her own reservations at the expense of this agreement. However, any individual sponsored by OCFO NFC can call the hotel directly to cancel their reservation

During an Emergency event, the Contractor’s designated hotel representative will secure lodging within the required response time needed to accommodate the arrival of an approximate number of employees (possibly with their families); An Advance Team of 10 employees; if necessary, the arrival of Wave 1 of 20 employees; the arrival of Wave 2 of 30 employees; and the arrival of Wave 3 of 40 employees. In addition, please consider using your various properties at the benefit to the proximity to our venue.

The Emergency Event Table illustrates the rooms required in increments of 10, the response time for the Advance Team and Wave 1, and the acceptable distances of hotel properties from the AWS.

For each of the events, the requirements are as follows:

EMERGENCY EVENT TABLE

Event Type Disaster

Number of Rooms Need

Availability of Rooms Needed No Later Than

Distance in Miles from 1701 Old Minden Road

Advance Team 10 24 Hrs. 15 miles 1st Wave 20 36 Hrs. 15 miles 2ndWave 30 Undetermined Not exceed 25 miles 3rd Wave 40 Undetermined Not exceed 25 miles

5.2 ANNUAL EMERGENCY EXERCISE

During the Annual Emergency Exercise, the contractor will provide rooms for approximately 30 to 40 employees for a one week stay.

ANNUAL EMERGENCY EXERCISE

Event Type Number of Participants Duration of Stay Location Annual Emergency Exercise

30 to 40

6 Days

Closest proximity to 1701 Old Minden Road

5.3 MONTHLY MAINTENANCE

Monthly maintenance is performed at the AWS. The maintenance includes one to five employees for one to five days.

MONTHLY MAINTENANCE SCHEDULE

Event Type Number of Participants Duration of Stay Location

Monthly Maintenance

1-5

1 -5 Days

Closest proximity To 1701 Old Minden Road

5.4 TRAVEL ARRANGEENTS

During an Emergency Event or the Annual Event, the Government Representative will call the designated hotel representative to make employee reservations. The designated hotel representative will secure adequate and appropriate housing for the requirement number of employees.

Employees traveling for monthly maintenance will make individual reservations.

6.0 SCHEDULE

A schedule for monthly maintenance and the Annual Emergency Event is not predetermined.

The Annual Emergency Exercise is a weeklong event and is usually held between the months of March and June.

7.0 PRICING

While under agreement, a Contractor may offer a lower rate on any call based on Contractor’s prerogative. The rate should not exceed the Federal government per diem rates for the Shreveport/Bossier area as published by the Government Services Administration (GSA). While under agreement the Government expects the Contractor to honor pricing and meet the requirement under any call. Current per diem rates for lodging can be found at: www.gsa.gov. Should the President of the United States issue an emergency / natural disaster declaration for the Shreveport / Bossier City area, the Contractor may change its pricing. The Government representative should be notified of such changes prior to confirming the reservation(s).

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

GSA establishes the per diem rates for the lower 48 Continental United States (CONUS), which are the maximum allowances that federal employees are reimbursed for expenses incurred while on official travel.

8.0 PAYMENT

Rooms are tax exempt. Each agency employee pays for rooms, using his/her individual GSA SmartPay 2 card (meals, other incidental charges and any damages to room caused by the guest are the responsibility of the hotel guest).

9.0 CANCELLATION PROVISIONS

Cancellations will be made by the reserving party. The Government Representative will cancel any scheduled rooms within 24 hours and will not be charged a cancellation fee. During monthly maintenance, the individual reserving the room has up to 4:00pm of the date of the reservation to cancel. The Government will not be subject to or charged a cancellation fee.

10.0 TERMS AND CONDITIONS

The terms of this Indefinite Delivery Indefinite Quantity (IDIQ) is for June 1, 2020 to May 31, 2025.

Indefinite Delivery Indefinite Quantity (IDIQ) is limited to providing lodging or services described in general terms, if and when requested by the contracting officer (or the authorized representative), during a specified period and within a stipulated aggregate amount, if any. The extent of obligation: The government is obligated only to the extent of authorized purchases actually made under this IDIQ.

11.0 CONTRACT AWARD AND EVALUATION FACTORS FOR AWARD

This contract will be a multiple award IDIQ contract. The technical proposal will receive paramount consideration in the selection of the contractor for this solicitation. The evaluation will be based on the demonstrated capabilities of the prospective contractor in relation to the requirements set forth in this solicitation. The merits of each proposal will be evaluated carefully. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria listed below. Failure to provide the information required to evaluate the proposal may result in rejection of that proposal without further consideration. The Government reserves the right to make an award to the responsible offeror whose offer is at the best value for the Government.

http://www.gsa.gov/

12.0 EVALUATION FACTORS:

1. Time/Availability/Location Requirement - Contractor must be able to accommodate lodging requests within the required time and the required quantity as stated in the Section 5.0 Technical Requirements.

2. Location - The preferred location would be as closest to the AWS location (as stated in Section

5.0 Technical Requirements).

3. Technical Plan - A description of the approach and accommodations to be used during emergency situations.

4. Past Performance - The offeror must provide the information requested for the past performance evaluation or affirmatively state that it possesses no relevant directly related or similar past performance.

5. Costs - Provide all per diem rates and discounts.

The factors will rank from the highest to lowest factors as numbered above, and technical qualifications are significantly more important than cost/price, although cost/price will also be important in the evaluation process.

13.0 INVOICING

Each agency employee pays for rooms, using his/her individual GSA SmartPay 2 card. The vendor will invoice the OCFO NFC only if the OCFO NFC fails to meet is minimal lodging requirements.

If the OCFO NFC does not occupy hotel rooms during the life of the contract, the minimum guarantee of $5,000 will be paid to the contractor by invoicing through the Contracting Office. Invoices may be submitted as contract line items and associated deliverables are accepted. Invoices will not be authorized for payment without the acceptance of the agreed deliverable. All invoices will be submitted electronically Failure to comply with the procedures outlined above may result in Contractor payment delays.