Solicitation 12639520Q0099 Mexico Aerial Release Srvcs.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

CODE 16. ADMINISTERED BYCODE

X

X

481212

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/15/2020 0900 CT

03/12/2020

612 336 3235CORINNE NYGREN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639520Q0099

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 52OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Multiple Destinations

Tijuana, Mexico and Reynosa, Mexico

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,500

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available

Period of Performance: 06/01/2020 to 05/31/2025

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

CORINNE M. NYGREN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Request for Quote 12639520Q0099 Page 2 of 52 3/18/2020 Tijuana & Reynosa Aerial Release Services

Solicitation for Aerial Release Services In Mexico Request for Quote 12639520Q0099

PART I – THE SCHEDULE OF ITEMS

SECTION A –SERVICES AND PRICES / COSTS

PART 1.0 – THE SCHEDULE OF ITEMS

The contractor shall submit a firm-fixed price quote (in U.S. currency) to perform all the services required in accordance with the Statement of Work. The contractor’s price shall be their fully burdened rate which includes all costs associated with the performance of any and all aerial dispersal services ordered against this contract for the aerial release of sterile insects in accordance with this “statement of work” (SOW), including but not limited to; labor, ferrying, furnishing and transporting all aircraft, startup, crews, certifications, insurance, licenses, state and Mexican bonding, permits, fees, general and administrative expenses, gratuities, supplies and equipment other than those listed in the Statement of Work as being supplied by the Government, and other such costs normally required to perform the services specified herein. Quotes should be of sufficient detail to determine their adequacy.

Location 1 – Tijuana Approximately 6-10 flight hours per week

Single Box or Double Box Assembly

Ordering Period One: June 1, 2020 through May 31, 2021

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated

Quantity

0001 Tijuana, Mexico Hour 442 $_________ $__________ Flight Hour Without Fuel

0002 Fuel Reimbursement Not to Exceed $100,000.00 Tijuana, Mexico

Ordering Period Two: June 1, 2021 through May 31, 2022

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated

Quantity

0003 Tijuana, Mexico Hour 442 $_________ $__________ Flight Hour Without Fuel

Request for Quote 12639520Q0099 Page 3 of 52 3/18/2020

0004 Fuel Reimbursement Not to Exceed $100,000.00 Tijuana, Mexico

Ordering Period Three: June 1, 2022 through May 31, 2023

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0005 Tijuana, Mexico Hour 442 $_________ $__________ Flight Hour Without Fuel

0006 Fuel Reimbursement Not to Exceed $100,000.00

Ordering Period Four: June 1, 2023 through May 31, 2024

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0007 Tijuana, Mexico Hour 442 $_________ $__________ Flight Hour Without Fuel

0008 Fuel Reimbursement Not to Exceed $100,000.00

Ordering Period Five: June 1, 2024 through May 31, 2025

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0009 Tijuana, Mexico Hour 442 $_________ $__________ Flight Hour Without Fuel

0010 Fuel Reimbursement Not to Exceed $100,000.00

TOTAL ALL LINE ITEMS - Tijuana $___________

Request for Quote 12639520Q0099 Page 4 of 52 3/18/2020

Location 2 – Reynosa Approximately 10 -12 flight hours per week

Double Box Assembly

Ordering Period One: June 1, 2020 through May 31, 2021

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0001 Reynosa, Mexico Hour 575 $_________ $__________ Flight Hour Without Fuel

0002 Fuel Reimbursement Not to Exceed $100,000.00 Reynosa, Mexico

Ordering Period Two: June 1, 2021 through May 31, 2022

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0003 Reynosa, Mexico Hour 575 $_________ $__________ Flight Hour Without Fuel

0004 Fuel Reimbursement Not to Exceed $100,000.00

Ordering Period Three: June 1, 2022 through May 31, 2023

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0005 Reynosa, Mexico Hour 575 $_________ $__________ Flight Hour Without Fuel

0006 Fuel Reimbursement Not to Exceed $100,000.00

Request for Quote 12639520Q0099 Page 5 of 52 3/18/2020

Ordering Period Four: June 1, 2023 through May 31, 2024

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0007 Reynosa, Mexico Hour 575 $_________ $__________ Flight Hour Without Fuel

0008 Fuel Reimbursement Not to Exceed $100,000.00

Ordering Period Five: June 1, 2024 through May 31, 2025

Item No Description of Item Unit Estimated Unit Price Total Quantity Estimated Quantity

0009 Reynosa, Mexico Hour 575 $_________ $__________ Flight Hour Without Fuel

0010 Fuel Reimbursement Not to Exceed $100,000.00

TOTAL ALL LINE ITEMS - Reynosa $___________

Request for Quote 12639520Q0099 Page 6 of 52 3/18/2020

SCHEDULE NOTES

The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed.

At this time the Government does not anticipate any changes in the flight hours, however, the Government reserves the right to make slight increases and decreases in the flight hours based on program requirements. If there is an expansion of the release blocks or release area, the flight hours could increase for both the Tijuana and Reynosa location. If there are changes in the program requirements to decrease flight hours, the flight hours could decrease to 3-4 hours per week for the Tijuana location and 5-6 hours per week for Reynosa.

The Government is obligated only to the extent of the minimum contract guarantee. In accordance with AGAR clause 452.216-73 Minimum and Maximum Contract Amounts, the Government shall place orders totaling a minimum of 50 hours for the base contract period.

The first line item under each contract performance period as stipulated in the Schedule of Items, flight hours, is an indefinite quantity indefinite delivery item. The price per flight hour shall NOT include aviation fuel costs as the fuel costs are on a separate line item and are reimbursable. The contractor will provide the required aviation fuel and invoice the government for the cost of the fuel. Although the fuel is being paid for by the Government, the Government will consider the fuel amounts required under each quote based upon the type of airplane being proposed. This consideration will be made during the evaluation process when considering price.

In accordance with FAR 22.10, 22.1001 and 22.1003-2 the Service Contract Act does not apply to this contract because the services are being performed entirely outside the United States.

Although the contract pricing is in U.S. dollars, vendors can be paid in Mexican currency.

Local Mexican vendor’s pricing shall be provided in two ways; both including the Mexican National Value Added Tax (Impuesto Valor Agregado IVA) and without the IVA. The USDA Fruit Fly Program is tax exempt.

As required by local statutes the vendor will include “IVA” in their line item price and on their invoices; however, the USDA Program will provide a Constancia de Exencíon (Tax Exemption Certificate) and pay the net price versus the price including IVA as allowed by local statutes and international treaties. IVA Tax rates vary, now the vendors have an option to pay IVA at 16% or at 8% (in Frontier Zones). IVA should be taxed according to the current legislations.

Request for Quote 12639520Q0099 Page 7 of 52 3/18/2020

CONTRACTOR NOTES

In accordance with FAR 52.216-27, this request for quote may result in multiple contract awards. The Government reserves the right to award to one contractor for both locations or make multiple awards and award the two locations separately, based on the most advantageous quote to the Government.

This Request for Quote for commercial items is being conducted in accordance with FAR Subpart 13.5 test program procedures for commercial items. Simplified acquisition procedures will be followed.

Contractors are welcome to conduct a site visit at the base of operations where services are to be performed, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after award of the contract. Site visits must be done prior to submission of quotes and at the dates and times listed below. Site visits are only available on the dates listed below so contractors shall plan accordingly as requests for additional times and dates will not be honored. If the contractor wishes to conduct a site visit they must notify the local contact person of their intent and intended arrival date.

Tijuana Location Site Visit @ 10:00 a.m. on Thursday March 26 and Friday April 3, USDA, APHIS, International Services C/O Cesar Paredes Eusebio Kino Lote 3 y 4 Garita de Otay 22509 Tijuana, Baja California.

Phone: (664) 607-5062 or (664) 6075136

Reynosa Location Site Visit @ 10:00 a.m. Wednesday, March 25, 2020 and Friday April 3, 2020 USDA, APHIS, International Services

C/O Pedro Urias Carretera Reynosa a Matamoros Km. 79 y Brecha 102 Reynosa Tamaulipas, Mexico

CP. 88501

Phone: (899) 955-3092 or (899)9552714

Each contractor may submit a quote for either location 1 (Tijuana) or location 2 (Reynosa), or both locations. The quotes for locations 1 and 2 will not be combined for the purposes of evaluation and will be evaluated separately. A contractor may not make its quote for any given location contingent upon receiving the award for any other location.

Request for Quote 12639520Q0099 Page 8 of 52 3/18/2020

In order to be considered for award of this contract the Contractor must submit the following:

• A completed 1449

• A firm fixed price quote showing the prices for line items 0001 – 0010 for each location where the contractor is proposing to provide services. Note, since it would be difficult for the contractor to provide pricing for all the fuel that would be utilized for aerial release services performed under this contract, the contractor does not have to provide pricing for the fuel line items.

• Fuel consumption rates for each fully-loaded airplane the contractor proposes to use to perform services under this contract. Although the fuel is a reimbursable line item, the Government will consider the fuel amounts required under each quote based upon the type of aircraft proposed.

This consideration will be made during the evaluation process.

• Information on the services you are offering to provide that addresses your company’s technical capability and past performance as requested in the section below entitled “Evaluation of Quotes on pages 50-51. Contractors should submit detailed and sufficient information in order for the government to conduct an evaluation of their quote. Contractors shall not merely repeat the information in the statement of work but rather provide an individual reply to the technical capability and past performance.

The technical capability and past performance information is limited to 10 pages total. If more than 10 pages are submitted only the first 10 pages will be used for the evaluation. The 10 pages does not includes copies of licenses, certifications or permits. It is the contractor’s responsibility to put the technical capability and past performance information together in one document and separate it from the other documents in order for the government to determine the number of pages received.

• Copy of license/permits to operate flights in Reynosa and Tijuana if currently licensed. If not currently licensed, indicate status of application for license and provide copies of any applications.

• Pilot certifications. If contractor does not have pilots that are currently certified, indicate status of applications and estimated date contractor pilots will have their certifications.

• Mechanic certifications. If contractor does not have mechanics that are currently certified, indicate status of applications and estimated date contractor's proposed mechanics will have their certifications.

• Proof of aircraft if available and licensed by DGAC see section C.16 aircraft requirements. If not available, contractor shall indicate how they plan to acquire the aircraft for this requirement including, status of purchase and when aircraft will be available and licensed.

• Paragraph (b) of the provision 52.212-3, Offeror Representations and Certifications-Commercial Items if you have completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at https://www.sam.gov/portal. Note the provision 52.204-7 System for Award Management requiring all vendors to have an active registration in SAM prior to submission of a quote.

https://www.sam.gov/portal

Request for Quote 12639520Q0099 Page 9 of 52 3/18/2020

Do not include a copy of the entire solicitation with your quote. Contractors need only provide the items described above.

If a Contractor’s quote package doesn’t contain all of the items listed above or isn’t received by the closing date and time listed below, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the Contractor’s quote, thereby making an Contractor ineligible for award.

Quotes shall be submitted via email Corinne Nygren at Corinne.m.nygren@usda.gov by 9:00 a.m. CT on Wednesday, April 15, 2020. Please reference the solicitation number on your documents. Ms. Nygren can be reached by phone at (612) 336-3235.

The deadline for questions related to this solicitation is Wednesday, April 8, 2020 at 1:00 p.m. CT.

All questions must be submitted in writing to the Contracting Officer, Corinne Nygren. Any questions received after that date may not be accepted or answered.

mailto:Corinne.m.nygren@usda.gov

Request for Quote 12639520Q0099 Page 10 of 52 3/18/2020

Mexico Aerial Release Services United States Department of Agriculture (USDA) Animal Plant Health Inspection Services (APHIS)

International Services Division (IS)

PART 2.0 - STATEMENT OF WORK

C.1 CONTRACT TYPE AND TERM

USDA intends to award Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) commercial services contract(s) for airplane and crew services for the aerial release of sterilized fruit flies to support the USDA, International Services Mexican fruit fly (Mexfly) aerial release programs in Tijuana, Baja California, Mexico and Reynosa, Tamaulipas, Mexico.

The anticipated period of performance dates of the contracts for both the Tijuana and Reynosa locations is June 1, 2020 – May 31, 2025 for a total of five ordering periods, with each ordering period lasting one year.

C.2 BACKGROUND

Mexican fruit flies are occasionally transported inadvertently across our borders and introduced into the environment of the United States by numerous means. These flies come in on various fruits and vegetables in various stages of their life cycle. If allowed to exist in the environment, they can cause millions of dollars in damage to agriculture and have a significant impact on both international and interstate trade. The female flies lay eggs in over two hundred varieties of fruits and vegetables.

The utilization of the Sterile Insect Technique (SIT) along with spray applications of pesticides is the only current solution to this problem. As a consequence, the Secretary of Agriculture is committing resources to continually introduce sterilized fruit flies into areas that have historically been prone to periodic introductions of wild fruit flies.

The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), International Services (IS) is conducting two preventative release programs (PRP). A PRP consists of releasing sterilized male fruit flies over designated areas to mate with introduced fertile females and, thereby, break their life cycle through biological control and eliminate infestations.

C.3 SCOPE OF WORK

For Reynosa, the aerial dispersals shall take place in Northern Tamaulipas over seven municipalities bordering the United States, with Miguel Aleman at the western end and Matamoros at the eastern end of the dispersal area. Sixteen (16) grids exist within those seven municipalities covering a total dispersing area of 239.88 mi2. At any time during the execution of the contract, the number and/or the size of existing grids, as well as the number of municipalities under treatment, may change, as determined by the COR or his/her designated representative.

For Tijuana, the aerial dispersals shall be done in four municipalities of Northern Baja California, specifically, one grid per municipality, which cover the urban areas of Tijuana, Tecate, Rosarito and Ensenada and comprise a total dispersing area of 188 mi2. At any time during the execution of the

Request for Quote 12639520Q0099 Page 11 of 52 3/18/2020 contract, the number and/or the size of existing grids, as well as the number of municipalities under treatment, may change, as determined by the COR or his/her designated representative.

The USDA reserves the right to change the designated bases of operation if necessary for program operations.

C.4 CONTRACTOR PERFORMANCE REQUIREMENTS

The contractor shall provide services, as needed during the contract period, with fixed winged airplane(s) and qualified pilots for the aerial distribution of sterile fruit flies. Special purpose modifications of the contractor aircraft, described herein shall be required for installation of the chilled insect release machine and related equipment provided by the U.S. Government (See Attachment One (1) - Insect Release Machine Drawings for information on the insect release machine equipment). The custom made insect release box and dispersal apparatus has several components: a base mounted inside the aircraft; dispersal boxes; compressor; electrical regulator. If using planes for a double box release machine, mounting legs must be added to the airplane and will be provided by the USDA program in Mission, Texas.

The flight hours listed in the Schedule of Items represent the Government’s best estimate of services required, however, the need for aircraft and crew may vary throughout the contract period due to unforeseeable events such as, reduced availability of sterile insects, program changes, or termination of the program.

The contractor shall provide all personnel, supervision, labor, supplies, services, facilitating equipment and associated materials required for the aerial release of sterile insects in accordance with this Statement of Work (SOW).

The contractor shall be responsible for planning, managing and performing the services of the awarded contract independently without direction and supervision from the Contracting Officers’ Representative (COR) or other Government or Cooperative employees. Therefore, the contractor shall determine the number of aircraft and qualified crew required to perform the services ordered and required by this contract. Regular meetings between the contractor’s Project Manager and the Government COR or his/her authorized designee are encouraged to share information, plan and schedule work.

Special purpose modifications of the contractor's airplane, described herein, shall be required for installation of U.S. Government-owned chilled insect release machine and related equipment. The Contractor airplane(s) used under this contract shall be capable of being modified to accommodate the Government-owned property.

Currently, the average weekly requirement for aerial dispersal of sterile Mexican fruit flies in Tijuana is three loads using a single box or two loads using a double box per week, and in Reynosa releasing four loads using a double box per week. See section C.13 for more detailed information on the flight hours and number of flight days per week. The above flight hours represent the estimated minimum number of flight hours required to support present program needs. If areas of sterile insect release expand or lessen, then flight hours required may increase or decrease accordingly. The above figures do not constitute, nor are they to be construed as a guarantee of the volume of work that may be placed on the contract.

Request for Quote 12639520Q0099 Page 12 of 52 3/18/2020

The COR shall provide the contractor with a ten calendar day written notice of program changes that will result in more than a ten percent plus or minus change to the average requirement.

In general, aerial release of sterilized fruit flies shall proceed in a timely manner at the proper application rate over designated areas assigned by the USDA aerial program manager or designated Technical Representative. It is anticipated that individual scheduling shall occur every seven calendar days. The contractor notification will convey information on the number of loads to be dispersed during the seven calendar days and will provide the estimated flight hours that may be required for the period. Nevertheless, there is no guarantee of the actual number of work orders that will be issued or the number of flight hours that will be ordered by the Government during the effective period of the contract other than what is stated in AGAR clause 452.216-73 Minimum and Maximum Contract Amounts.

Contractor performance shall strictly conform to the terms and conditions of the contract and work orders issued by the COR and/or the Technical Representative. Nonconforming services will be handled in accordance with FAR 52-212-4 and Section C.12.

The contractor shall not perform test flights while they are performing aerial release services.

On an operational day when the aircraft cannot operate for mechanical reasons or reasons beyond the control of the Contractor such as weather etc. the USDA will not be responsible for paying the contractor for flight hours not flown that day. Such conditions would include (a) when the aircraft are grounded due to mechanical failures, or (b) when the aircraft are grounded due to fog or poor visibility in their areas while others can operate.

The Contractor agrees to work with the USDA to address any quality control issues in order to ensure the proper calibration and functioning of equipment and the aircraft. The contractor shall perform regular inspection and maintenance of their aircraft to ensure it’s operational at the start of each week so as not to interfere with program operations.

All work shall be performed in a professional manner and the contractor shall comply with Mexican regulations set by the Dirección General de Aeronautica Civil (DGAC).

The contractor shall deliver aircraft for use in performance of the contract with qualified pilots to the Tijuana International airport and/or to the Reynosa International Airport. The government reserves the right to change the designated bases of operation. A bilateral contract modification is required to change the designated bases. All contractor aircraft designated for use in the performance of the contract shall comply with the requirements specified herein; have a Government-owned insect release machine installed in the aircraft, and the approval of the Federal Aviation Administration (FAA) and/or the DGAC following the installation.

Aviation fuel must be supplied by the contractor at the designated airport base of operations. The contractor will be responsible for fueling the aircraft and paying the vendor for fuel. Fuel will only be reimbursed for the aerial release services to be performed under this contract. Fuel distribution at the designated airport(s) for insect loading will be administered and supervised by a USDA flight coordinator responsible for ensuring fuel costs are billed according to insect release and flight tracking data and time.

Request for Quote 12639520Q0099 Page 13 of 52 3/18/2020

C.5 CONTRACT WORK HOURS

The workday shall begin at the time of arrival at the base of operations. The Government workdays normally consists of eight hours plus a half-hour lunch break, five days a week, except for legal holidays, unless otherwise notified by the COR or designated Technical Representative that holiday work is required. The contractor employees should be available to perform the work of the contractor and for consult during the hours of government work hours.

All required contractors’ employees will report at the time designated by the COR or designated Technical Representative and will remain on site until released by the COR or designated Technical Representative.

C.6 CONTRACTORS’ REPRESENTATIVES

The contractor shall designate a representative to serve as the Program Manager (PM). It is preferable the program manager is present at the work site at all times when work under the contract is being performed. If the contractor does not have a PM on site at all times, the pilot or other company representative onsite must have authority to make decisions on aircraft repairs or other operational matters. The contractor shall provide the government with the name of the program manager.

The Contractor shall ensure to always have available a stock of the common spare parts for the airplane (such as alternator, alternator belt, screws, spare tire, etc.) to expedite the repair process.

The Contractor shall have a vehicle available to access the Platform, and will be responsible for obtaining the Airport’s permits (for the vehicle and the pilot) to access the Take-off platform to make the repairs.

C.7 IMPORTANCE OF STARTING AND ACCOMPLISHING FLIGHTS ON TIME

There are numerous biological, entomological and physical factors that determine the amount of time insects may be held at the temperature required in the release machine. Therefore, the contractor shall be airborne on all flights within ten minutes from the time the Government delivers sterilized insects to the contractor in chilled boxes.

C.8 RATES AND SERVICES RENDERED

The Government shall order blocks of flight hours via task orders issued by the CO at the rates stated in the schedule. Payment shall be made according to hours and tenths of hours as shown on the daily flight records. No payment may be made for any flying not ordered or authorized by the COR or the Technical Representative. The COR or designated Technical Representative shall provide specific scheduling direction approximately every seven days in order to direct the time in which the hours ordered by the CO are to be provided.

C.9 CONTRACTOR LIABILITY

The contractor shall be liable for any damages, losses, or injuries to people, property or animals that may occur as a result, directly or indirectly, from its work performed while under contract with USDA. The contractor shall immediately notify the COR and/or the designated Technical Representative and CO of any damages, losses, or injuries occurring during the performance of the contract.

Request for Quote 12639520Q0099 Page 14 of 52 3/18/2020

The contractor shall be liable for the loss of any fruit flies, and shall reimburse USDA of flies lost due to negligence on the part of the contractor. An estimate of the quantity due to the respective contractor’s negligence shall be determined by the COR and/or the Technical Representative. The costs will be deducted from any amounts due the contractors at the rate identified in the Liquidated Damages clause. Failure to complete any scheduled flight shall result in the assessment of liquidated damages where the contractor pays the Government. The contractor may not be charged liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the contractor.

C.10 CONDITION OF EQUIPMENT

The contractor shall ensure that all aircraft and equipment required for use in the performance of the contract are in good operating condition. If in unsatisfactory condition, or otherwise determined by the COR and/or designated Technical Representative to be unsuitable for safe and efficient performance of the services stipulated in the contract, the aforementioned equipment may not be used. This equipment etc. shall be promptly removed from the work site and replaced with aircraft, equipment, and/or supplies that are in good operating condition. Equipment failure may not be an acceptable cause for performance delays.

In case of any mechanical problems that ground any aircraft, the Contractor shall provide replacement aircraft with the same characteristics and functionality to ensure uninterrupted service.

The contractor should have a contingency plan for major repairs and maintenance so there is no interruption in service. The Contractor shall be responsible for all costs to provide the replacement aircraft or services.

C.11 PRECAUTIONS/PUBLIC RELATIONS

It is essential for the contractor and all employees of the contractor, and their sub-contractors, to display a positive image of the USDA by ensuring that their employees, and the employees of their sub-contractors, maintain favorable relations with the general public. Personnel shall be courteous in their dealings and shall communicate in a professional manner with the general public, DGAC, military, and Air Traffic Control (ATC) personnel. If restrictions, delays, or other complications result in compromising aerial dispersal operations over any release area caused by unfavorable relations and/or non-professional interactions with the general public, DGAC, military or ATC, this conduct may result in an immediate termination of the contract for reason of default.

Request for Quote 12639520Q0099 Page 15 of 52 3/18/2020

C.12 CONTRACT PERFORMANCE STANDARDS

Contractor performance shall be monitored throughout the period of the contract, and shall be measured based on the criteria listed below with the deductions as noted.

Performance Element

Performance Standard

Maximum Error Rate or Performance Requirement

Deduction Fees Methods of Surveillance

Contract Work Hours

As per Section C.4 & C.5

No more than: One instance during a contract year that causes disruption, inconvenience, or additional costs to the program.

0%

Onsite monitoring by the USDA (Need to be more specific)

Two instances during a contract year that causes disruption, inconvenience, or additional costs to the program.

75% deduction of additional costs incurred to the program.

Three instances during a contract year that causes disruption, inconvenience, or additional costs to the program.

100% deduction of additional costs incurred to the program.

Performance Standard

Maximum Error Rate or Performance Requirement

Deduction Fees Methods of Surveillance

Starting and Completing Flights on Time

As per Section C.7

No more than three times during a contract year

0% Onsite Monitoring by the USDA and review of the Daily Aircraft Records

More than three times during a contract year

25% deduction of the contract hourly flight rate for each occurrence

Performance Element

Performance Standard

Maximum Error Rate or Performance Requirement

Deduction Fees Methods of Surveillance

Services Rendered

As per Section C.8

First unacceptable flight flown during a contract year

0% Review flight data recording records and of Daily Aircraft Records

Second unacceptable flight flown during a contract year

15% deduction of the contract hourly flight rate

Request for Quote 12639520Q0099 Page 16 of 52 3/18/2020

Third unacceptable flight flown during a contract year

20% deduction of the contract hourly flight rate

Forth and all subsequent unacceptable flights flown during a contract year

25% deduction of the contract hourly flight rate for each occurrence

Any Scheduled flight not flown that causes loss of insects

100% deduction of the current costs per million insects lost for each occurrence

Onsite monitoring by the USDA and review Daily Aircraft Records

Performance Element

Performance Standard

Maximum Error Rate or Performance Requirement

Deduction Fees Methods of Surveillance

Condition of the Equipment

As per Section C.9

No more than three delays caused by non-operational equipment during a contract year

0%

On site monitoring by the USDA and review of Daily Aircraft Records

Fourth, and any subsequent delays caused by non-operational equipment during a contract year

25% deduction of the contract hourly flight rate for each occurrence

Performance Standard

Maximum Error Rate or Performance Requirement

Deduction Fees Methods of Surveillance

Public Relations As per Section C.11

Zero Tolerance Refer to Section C.11

Complaints received from the general public, DGAC, military, or ATC

C.13 OPERATING REQUIREMENTS

1. All aerial distribution of fruit flies shall be conducted during daylight hours under Visual Flight Rules (VFR), and all Air Traffic Control (ATC) instructions and airport procedures shall be strictly adhered to.

2. The Tijuana flights shall be conducted one to two days per week and approximately six to ten hours total per week of flying time is required. The Reynosa flights shall be conducted two to five days per week and approximately ten to twelve hours total per week of flying time shall be required. The above flight hours represent the estimated minimum number of flight hours required to support present program needs. If areas of sterile insect release expand or lessen, then flight hours required may increase or decrease accordingly. The above figures

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3. The Tijuana base of operations shall be the Tijuana international airport, or some other suitable site designated by the USDA, IS. The Reynosa base of operations shall be the Reynosa international airport, or some other suitable site designated by the USDA, IS. The flies are delivered to the base of operations for each locale. In cases where the USDA facility in Reynosa is closed for security reasons or natural disasters, the contractor may be required to conduct flight operations temporarily at another facility or base of operations near Reynosa. The contractor shall be compensated for additional costs that would result in a change in the base of operations.

4. The average operating altitude shall be 2,000 feet above ground level, or as assigned by the

COR, Technical Representative or by Air Traffic Control.

5. Operating release speed shall be a minimum of 120 mph and a maximum of 140 mph indicated airspeed, as assigned by the COR or Technical Representative.

6. The estimated average dispersal time per load shall be 1 to 1.5 hours. The aircraft must have the ability to operate a minimum of 3 hours without re-fueling.

7. The estimated number of loads per day for each airplane shall be two to four loads.

8. A Certificate of Waiver for Federal Aviation Regulations, 14 CFR 91.313 (e) and/or a DGAC Certificate of Waiver shall be required before performance begins under this contract.

C.14 CERTIFICATION REQUIREMENTS – STATE AND FEDERAL

The contractor shall be required to comply with applicable DGAC and other Mexican regulations covering operations that may be conducted. The contractor shall be licensed to do business in Mexico. The contractor and contracted pilots shall be licensed to fly and perform aerial release dispersal services in Mexico. Immediately upon the award of the contract, the contractor shall contact the appropriate offices to identify all DGAC and any other applicable Mexican federal aviation officials related to aerial dispersal requirements.

Prior to beginning aerial operations/performance under this contract, the prospective contractor shall submit copies of proof for the following:

1. Insurance

2. DGAC Certificates of Waiver that apply shall be in effect before starting operations.

3. Aerial permits from the government of Mexico required to perform this service

4. Documents required at the reporting airport for inspection by the Government. These include, but are not limited to: Aircraft Registration and Airworthiness Certificate; aircraft, propeller, and engine log books; pilot and medical certificates; proof of flight review and insurance. Documents provided for proof of insurance shall clearly state:

a. Aircraft registration number

b. Period of coverage

c. Limits of liability

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C.15 AREA COVERED

Areas to be flown shall be assigned by the COR, Technical Representative or designee before each day’s operation and change throughout the day due to weather or other circumstances. The areas to be flown shall be considered 75% or more congested.

C.16 AIRCRAFT REQUIREMENTS

1. The aircraft shall be required to operate in the restricted category.

2. The aircraft furnished shall be a single engine or multi-engine fixed wing airplane capable of maintaining a minimum cruise speed of 140 mph. The cabin space behind the crew shall be big enough to accommodate the installation of an insect release machine furnished by the Government. The insect release machine base shall be mounted on top of an aluminum frame. A minimum three-inch clearance between the aluminum frame and the airplane floor shall be required to accommodate the installation of the chute attached to the bottom of the machine. The insect release machine dimensions and weight of each component are described in Attachment One - Insect Release Machine Drawings. Cargo doors are required to simplify installation of the insect release machine and loading/unloading of the insect holding box.

3. The airplane shall require modifications to accommodate the installation of the insect release machine and related equipment. The contractor is responsible for any costs associated with the aircraft modification. The Contractor is responsible for performing the needed modifications to the aircraft and installing the insect release machine in their aircraft. These modifications include:

a. Opening (s) through the floor and belly of the airplane to allow installation of a funnel and chute (s) to carry the insects overboard from the exit opening on the bottom of the insect release machine.

b. Electrical supply to operate the insect release machine.

4. At the time the contractor begins performance under the contract, the airplane shall be in good operating condition with a current 100-hour inspection with ferry time only from the contractor’s base of operation to the program base of operations, and shall be capable of operating a minimum of ten hours per week with no more than routine maintenance. The airplane shall have no history of any pesticide use.

5. In addition to the airplane being equipped for flights as described in Federal Aviation Regulation 14 CFR 91.205, (a) (b) (c) and (d, 2): and 91.215 and or the equivalent to the DGAC, it shall have the following:

a. An intercom system with compatible headsets for communications between the pilot and authorized program personnel and/or crewmember.

6. The airplane shall have a recorder (MASTER SWITCH ACTIVATED NOT ACCEPTED) that will automatically record flight time in hours and tenths of hours. Flight time recorders shall be subject to accuracy checks by the COR or Technical Representative. If the contractor changes the flight recording equipment they must notify the COR. If there are discrepancies in the measurement of flight hours, the contractor will be required to have the

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7. The airplane shall be equipped with a 28-volt electrical system to provide a minimum forty-five amperes of electrical power in addition to the normal electrical load required for the airplane radios and other components. The electrical power is needed to operate the insect release machine (forty amperes).

8. The Contractor shall provide a Portable Electric Generator, with all the accessories required to properly perform the cleaning of the USDA-APHIS program release equipment in the aircraft.

The equipment is intended to supply energy to work the Aerial Release Steel Machine when the aircraft is on the ground. The equipment will also be used to connect a vacuum to perform the cleaning of the Release equipment, as well as of the airplane.

1. The equipment shall have an electrical generator of 7,500 Watts with a (4 stroke engine) gasoline motor and autonomy for 8 hours of work, with a double switch output to 120 Volts (Mínimum 2), and a biphase output to 240 Volts.

2. One (1) power supply to 28 VDC, to keep the aerial release machine working when the aircraft is on the ground, along with the electrical generator.

The contractor will be responsible of transporting the equipment to the runway as well as obtaining any required permits for transporting the equipment.

C.17 AIRCRAFT GUIDANCE AND FLIGHT DATA LOGGING SYSTEM

REQUIREMENTS

1. All aircraft shall be equipped with a fully equipped AG-NAV Guia Gold. An operational Global Positioning System (GPS) and flight data logging software that will log and display the date and time of the entire flight from takeoff to landing, and differentiate between standard flight and flight when the dispersal system is on or off. The system shall provide immediate deviation indications and be sufficiently accurate to keep the airplane on the desired flight path. The contractors flying crew must be well versed and capable of using AgNav DGPS.

2. Compact moving map display with polygon feature that will alert the pilot when the airplane is entering or exiting a specific geographic polygon.

3. Software designed for parallel offset in increments equal to the assigned swath width of the application airplane.

4. A course deviation indicator (CDI) or a course deviation light bar, also a CDI, shall be installed on the airplane and in a location that will allow the pilot to view the indicator with direct or peripheral vision without looking down. The CDI shall be capable of pilot selected adjustments for course deviation indication with the first indication at three feet or less.

5. The system shall display to the pilot the current swath number and cross-track error. The swath advance may be set manually or automatically. If automatic is selected, the pilot must

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6. The system shall be equipped with software for flight data logging that has a system memory capable of storing a minimum of four hours of continuous flight log data with the logging rate set at one second intervals. The full logging record will include position, time, date, altitude, ground speed, cross-track error- dispersal on/off, insect release machine auger or motor RPM, aircraft registration number, pilot name, and job name or number. The flight data log software shall be, at a minimum, compatible with windows XP PC computers, desk jet, laser, or inkjet printers and plotters. The system shall compensate for the lag in logging dispersal on/off. The system shall display dispersal on/off at the boundary without a saw tooth effect, and shall have the capability to end log files, rename, and start a new log in flight.

7. The software shall generate the map of the entire flight within a reasonable time. Systems that require more than one minute to generate the map for a four hour flight on a Windows XP compatible computer WILL NOT be accepted. When viewed on the monitor or the printed hard copy, the flight path will clearly differentiate between dispersal on/off. The software shall be capable of: replaying the entire flight in slow motion and stop and restart the replay at any point during the flight; zooming to any portion of the flight for viewing in greater detail and printing the entire flight or the zoomed-in portion and shall have a measure feature that will measure distance in feet between swaths or any portion of the screen and be able to determine the exact latitude/longitude at any point on the monitor.

8. Flight information software provided by the contractor shall have the capability to interface with Arc View GIS (version 3.3 or higher) or MapInfo (version 6.5 or higher). The interface process shall be “user friendly”, as program personnel will be responsible to operate the system in order to access the information.

9. The contractor shall provide a user’s manual for the data logger software.

10. The contractor shall be responsible for providing program personnel with all flight recorded information at the end of each day or when requested. The contractor shall provide an appropriate downloading device (i.e. standard USB flash drive) to enable program personnel to retrieve flight data information.

C.18 CONTRACTOR PERSONNEL REQUIRED

1. A qualified instrument rated Commercial pilot or Airline Transport pilot with a current First or Second Class DGAC medical certificate for each airplane who has:

a. More than 800 hours total time

b. More than 200 hours in category and class as pilot-in-command

c. A minimum of 25 hours of which shall have been acquired within the preceding twelve calendar months

d. Ability to operate the electronic guidance system

e. Is able to work in an environment inside an airplane that can cause motion sickness.

f. Is able to fill out daily work sheets and read maps for tracking and reporting activities.

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2. Personnel that have basic mechanical knowledge/skills to learn how to operate, clean, and make minor adjustments to a refrigerated special-purpose insect release machine.

3. Personnel capable of operating and downloading the airplane flight data logging system and of providing essential training and guidance for project personnel to ensure proper transfer of required mapping data.

C.19 CONTRACTOR AND GOVERNMENT OBLIGATIONS

Contractor agrees to do the following:

1. Following installation of the insect release machine and DGAC approval, deliver the airplane

(s) to either the Tijuana International airport or the Reynosa International airport as applicable, or other designated site (s) on the reporting date;

2. Provide airplanes that are fully licensed by the DGAC, including approval for installation of the insect release machine; furnish certification (FAA Form 337 – MAJOR REPAIR AND ALTERATION or the equivalent from issued by the DGAC) that installation has been approved by the DGAC, and/or proper documentation from the DGAC;

3. The contractor is responsible for maintaining the government owned equipment in good operating condition. Normal wear and tear is accepted. This shall include the satisfactory cleaning of the insect release machine and related parts (by the contractor), as instructed by the COR or Technical Representative. Contractor shall be responsible for cleaning the insect release machine and related parts between flights when necessary and after the last flight of the work day;

4. Pay all operating expenses of his/her airplanes, including maintenance, servicing, inspection, hangar, tie down, parking fees, gratuities, pilot salary and crew member salary;

5. Disperse sterile fruit flies in accordance with the terms and conditions of the contract and the work orders issued;

6. Obtain any waivers and operating permits that may be required by the DGAC, or any other

Mexican federal, state or local agency;

7. Arrange with the Tijuana International airport and the Reynosa International airport, or the fixed base operator at a designated site for:

a. Parking and/or tie down space and pay for any charges therefore

b. Payment or repair of damage to the airport that results from the contractor’s airplanes or equipment

c. Maintaining the areas on the airport used by the…