Solicitaion No. M67400-23-Q-0004.pdf

SEE ADDENDUM

(No Collect Calls)

M6740023Q0004 31-Oct-2022

b. TELEPHONE NUMBER

011-81-98-970-8695

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 14 Nov 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ISOKO YONAHARA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M203202195462

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20320 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

III MEF MIG

SEE SCHEDULE

FPO AP

TEL: FAX:

FAX:

TEL: 315-645-3607 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

561110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740023Q0004

Section SF 1449 - CONTINUATION SHEET

PWS

Performance Work Statement (PWS) For the

PROGRAM SUPPORT SERVICES FOR III MEF SURGEON’S OFFICE: OKINAWA, JAPAN

1.0 General

1.1 Introduction and Background. Program Support Services are required for the III MEF Surgeons Office to ensure medical administration support is properly effected to all III MEF Surgeon personnel, while also ensuring health care providers have the proper credentials in order to provide quality health care to III Marine Expeditionary Force (III MEF) personnel. The U.S. Department of Defense (DoD), the U.S. Navy Bureau of Medicine and Surgery (BUMED), and the U.S Marine Corps have directed that medical quality assurance programs be established among the major operational commands of the U.S. Marine Corps. Program Support Services are required to assist a variety of administrative support functions, secretarial duties and provider credentialing services. Program Support Services assist the local medical quality assurance program which is managed in the III MEF Surgeon’s Office located at Camp Courtney, Okinawa, Japan.

1.2 Scope of Work and Objective. The Contractor shall provide all labor, materials, supply, transportation and all associated fees to include but not limited to administrative support functions, secretarial duties and credentialing web sites; except those specifically stated as Government provided for the following tasks. The Contractor shall provide program support services to the III MEF Surgeon and his/her staff. Assist in the facilitation of all medical administrative support functions, as well as participate in the III MEF Medical Executive Committee (MEC); in order to facilitate the implementation and coordination of the command’s credentials review process for the evaluation, delineation, proper granting and reappraisal of clinical privileges for health care providers and clinical support staff assigned. There will be no travel provided to and from residence to work site. Service will require contractor personnel to possess their own transportation in support of the tasks and the Government will not separately reimburse any travel costs in support of this contract. Contractor shall include all costs associated with the one time attendance of the Medical Services Professionals course in the fixed price service CLIN (Support Services) for the base performance year. Course is four days in length and located in CCPD-BUMED DET, Jacksonville, FL.

1.3 Period of Performance. The period of performance (POP) of this contract is for a base year with two (2) one-year option periods.

Base Year: 1 December 2022 through 30 November 2023 Option Year One: 1 December 2023 through 30 November 2024 Option Year Two: 1 December 2024 through 30 November 2025

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth June 19 Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

*When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

Government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. Contractor home station will be located at III Marine Expeditionary Force Surgeons Office, Camp Courtney, Okinawa, Japan. The Contractor shall provide on-site program support services in accordance with the Performance Work Statement (PWS). Offsite work performance away from the III MEF Surgeons Office will not be allowed. Telework opportunities will be by exception, based solely upon situational demands. Normal work hours will be 0730 to 1630 Monday through Friday. In order to support a high operational tempo, the Government reserves the right to schedule training and contractor’s support on weekends and federal holidays.

3.0 Technical Requirements (Description of Work / Tasks)

3.1. The contractor shall perform administrative support functions, secretarial duties and provide provider credential services for the III MEF Surgeons Office. Contractor will also assist in basic correspondence, calendar and schedule support services, answer phone and review of provider credential files, which are presented for the granting of privileges, by using BUMED & III MEF established criteria. The contractor shall:

3.1.1. Maintain and coordinate the various administrative support functions, secretarial duties and credential program process review for the III MEF Surgeons office. Works directly under the supervision of the III MEF Surgeon and Deputy Surgeon to ensure all administrative duties and tasks are met in accordance with III MEF regulations and requirements. Ensure the evaluation, delineation, proper granting and reappraisal of clinical privileges for all health care providers and clinical support staff assigned to III MEF, 3d Marine Division, 3d Marine Logistics Group and 1st Marine Aircraft Wing and III Marine Information Group.

3.1.2. Contractor aids the Surgeons Office in daily assigned task by providing administrative support functions and secretarial duties. This is done through understanding the organization, methods, programs, committees, funds, and other tools associated with organization representative on administrative matters. Maintain a tracking system for the internal processing of documents relating to secretarial duties. Knowledge of Navy correspondence generation, routing and processing; to independently preparing and distribute correspondence, reports, briefs, filling systems, and instructions.

3.1.3. Contractor aids in maintaining the SharePoint and share drive database(s) as required per service policy to maintain administrative and credentialing information that used in making organization decisions. Prepare reports, plans, internal operating procedures and other guidance for dissemination as required to, resolve problems, and provide recommendations.

3.1.4. Will assist the Deputy Surgeon and Senior Enlisted Leader (SEL) in the tracking, routing and submission of military personnel awards, civilian personnel incentive and required individual evaluations for military and civilian personnel.

3.1.5. The requirement to use and understand Microsoft Outlook program, SharePoint or Microsoft 360 (i.e. Word, Excel, Access, PowerPoint, and OneDrive) in order to complete daily assigned tasks and assist with maintaining the III MEF Surgeons Office calendar.

3.1.6. Maintain Individual Credential Files (ICF) and Individual Professional Files (IPF), program directives, instructions, forms, committee meeting minutes, and working papers.

3.1.7. Analyze, evaluate and interpret data compiled for reporting requirements.

3.1.8. Ensure compliance with SECNAV, OPNAV, the Headquarters U.S. Marine Corps (HQMC) and BUMED directives and III MEF/USMC instructions regarding reporting requirements; clarification of directives, definitions or other subject matter relative to the credentials and quality assurance programs to provide recommendations for incorporation into existing programs.

3.1.9. Notify appropriate BUMED point of contact (POC) on the status of practitioners who may have adverse actions pending.

3.1.10. Ensure that necessary correspondence, messages, and reports received and transmitted meet the requirements of applicable instructions.

3.1.11. Maintain a tracking system for the internal processing of documents relating to credentials review, staff appointment, clinical privileges status, and quality assurance matters.

3.1.12. Maintain credential file information on the Joint Centralized Credentials Quality Assurance System (JCCQAS) of all licensed medical professionals associated with the command.

3.1.13. Report demographic, statistical, educational and professional information to various commands and higher Authority.

3.1.14. Ensure all applications for clinical privileges and staff appointments are processed within designated time frames.

3.1.15. Analyze all credential applications for completeness and appropriateness.

3.1.16. Prepare all necessary documents for signature by the III MEF Surgeon, Chairman of the III MEF MEC and the Chairman of the Credentials Committee.

3.1.17. Create agendas and develop meeting minutes for the Credentials Committee and the III MEF MEC. Advise committee members of any deviation from the norm.

3.1.18. Adhere to privacy and confidentiality regulations and maintain all information and data accordingly.

3.2. Quality Assurance: The Contractor shall maintain the Medical Quality Assurance (MQA) program.

3.2.1. Coordinate the flow of information between MQA program component activities.

3.2.2. Assist in integration and coordination of MQA activities and outcomes among all III MEF aid stations and Marine Centered Medical Homes (MCMH).

3.2.3. Monitor MQA initiatives (such as the development of protocols, command notices or directives, and standard operating procedures manuals) with appropriate action officers and committees.

3.2.4. Maintain security and confidentiality of MQA-related minutes, files, minute submissions, and data.

3.2.5. Provide periodic staff education relative to MQA & Credentialing program activities/needs. (Command Indoctrination, In-service training)

3.2.6. Maintain an up-to-date collection of reference material pertinent to MQA/Credentials activities/functions.

3.2.7. Develop the master calendar for MQA-related reporting requirements.

3.2.8. Summarize Occurrence Screens/Management Variance Reports results.

3.2.9. Provide guidance and technical advice on the execution of the Focused Professional Practice Evaluation (FPPE), Ongoing Professional Practice Evaluation (OPPE), and Performance Appraisal Report (PAR) programs for the Surgeons of the Major Subordinate Elements (MSEs), III Marine Information Group, 3d Marine Expeditionary Brigade and 31st MEU Surgeons.

3.2.10. Knowledge of Command HIPPA policies and procedures.

4.0 Delivery or Deliverables. The contractor shall:

4.1. Ensure all medical administrative deliverables meet professional standards and the requirements as set forth in the Performance Work Statement (PWS).

4.1.1. The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, and miscellaneous correspondence generated as a result of this requirement shall be turned over the Government upon completion of this requirement. All deliverables shall become property of the Government.

4.1.2. Submit written deliverables in hardcopy and electronic form in Microsoft Office compliant format.

4.2. Monthly Status Reports

4.2.1. The Contractor shall provide CCQAS summary MSRs to the designated Government Representative (Gov’t Rep). Reports shall include at a minimum, an executive summary, schedule tracking, any credential review issues and recommendations and updates/changes. The Monthly Status Report is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. In addition the monthly report will include the following specific elements:

a. Number of routed monthly correspondences, awards, evaluations and status.

b. Number of credentials packages processed, discrepancies or other issues with these packages.

c. Minutes from the III MEF MEC and other meetings the contractor’s personnel attend.

d. Minutes from weekly staff meetings and/or from any other tasks assigned throughout the monthly reporting cycle.

The Contractor shall supply the Gov’t Rep with additional recommendations for the report and a recommended monthly report format within the first two weeks either of initiation of the contract or any change in the contractor’s personnel.

4.2.2. The Contractor shall provide Monthly Status Reports to the designated Gov’t Rep within the first five (5) working days of each calendar month. The Gov’t Rep will either accept or reject them within five (5) working days of submission. Final Monthly Status Reports shall also be provided to the Contracting Office.

4.2.3. In the event of rejection, the Gov’t Rep will notify the Contractor in writing of the reasons for such rejection.

Absence of notification will be construed as an acceptance.

4.3. Medical Quality Assurance (MQA): The Contractor shall prepare a status update of the MQA no later than thirty (30) calendar days after the start of performance on the contract. The plan shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality.

The plan shall discuss the Contractor’s overall approach and procedures for maintaining credentialing activity functions and procedures, communicating with all the pertinent III MEF medical communities, resolving deficiencies, identifying potential improvements, and managing day to day operations. The Contractor shall submit updated/revised MQAs to the Gov’t Rep to ensure quality service is maintained throughout the life of the contract when the Government requires.

4.3.1. The Contractor shall generate and provide documents, agendas, meeting minutes, analysis reports, and briefings if required as outputs of reviews, analysis, and meetings no later than two (2) business days prior to event.

4.3.2. The Contractor shall develop a calendar for MQA-related reporting requirements. Suggest adding something like “An updated monthly calendar for the upcoming month shall be provided to the Gov’t Rep within the last five business days of each month.”

4.3.3. An annual Quality Assurance (QA) report to HQMC shall be provided no later than fifteen (15) working days after new period of performance (POP) starts to the Gov’t Rep in the format agreed upon by the III MEF Surgeon and HQMC.

4.3.4. Deliverables shall be marked in accordance with the Navy Marine Corps Acquisition Regulation Supplement

(NMCARS) 5237.203-90.

5.0. Contractor Qualifications/Experience.

5.1. General qualifications for Contractors assigned to the contract effort are listed below:

5.1.1. A minimum one year of healthcare-related experience.

5.1.2. Successful completion of the Navy Medical Command’s Medical Staff Services/Credentialing & Privileging (C&P) program and holds a current Centralized Credentialing and Privileging Directorate (CCPD)-BUMED Credential Manager Certification.

5.1.3. Sufficient skills to be able to independently review and verify the education, training and licensure of medical providers to determine authenticity of education/training of providers to ensure compliance with all credentialing policies established by the command and higher authority.

5.1.4. Familiarity with Microsoft Office software.

5.1.5. Graduate of high school or equivalent.

5.1.6. Familiarity with: the Navy Correspondence Manual, all credentialing and quality assurance/risk management directives specifics.

5.1.7. Ability to analyze data/information for implementation and presentation.

5.1.8. Ability to analyze problems and recognize significant aspects, reach objective conclusions and present recommendations in a clear and concise manner

5.1.9. Ability to read and interpret statistical information/instructions.

6.0. Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location Navy Safety and Occupational Health Program Manual, OPNAVINST 5100.23H, 05 Jun 20

Department of the Navy Issuances

Navy Occupational Safety and Health (NAVOSH) Program

Department of the Navy Issuances

III MEF Okinawa safety and regulations III MEF SharePoint Department of Defense Directive (DoDD) Information Assurances (IA) Training, Certification, and Information Assurance Workforce Improvement Program, DoD 8570.01-M, 19 Dec 04, CH-4

Executive Services Directorate

All applicable security and installation regulations MCIPAC Bureau of Naval Personnel (BUPERS) Privacy Program and Establishment of the Bureau of Naval Personnel Privacy Cadre (BUPERSINST 5211.7A), 24 August 2018

My Navy HR

Department of Defense Privacy Program (DOD 5400.11-R), 29 October 2014

Executive Services Directorate

Department of the Navy Privacy Program, SECNAVINST 5211.5F, 20 May 19

Department of the Navy Issuances

Special Incident Reporting Procedures (OPNAVINST 3100.6J w/ CH-2), 20 June 2011

OPNAV SharePoint Portal

III MEF Policy Letter 03-11 Safeguarding PII, 23 March 2011

III MEF SharePoint

III MEF Policy Letter 1-12 Guidance on use of Personal Computers, Private Electronic Email, 16 December 2011

III MEF SharePoint

Medical Quality Assurance (MQA) and Clinical Management in the Military Health System (MHS) (DoD 6025.13-R), 29 October 2013

Executive Services Directorate

Health Care Quality Assurance Policies for Operating Forces (OPNAVINST 6320.7A/MCO 6320.4), 15;

August 2007

Department of the Navy Issuances

Credentials Review and Privileging Program (BUMEDINST 6320.7A), 15 August 2007;

Navy Medicine Directives

Adverse Privileging Actions, Peer Review Procedures and Healthcare Provider Reporting (BUMEDINST

6320.67 W/ ch-1), 12 September 2001

Navy Medicine Directives

Policy on Focused Professional Practice Evaluation (FPPE); and Ongoing Professional Practice Evaluation (OPPE) (BUMED MEMO 6000), 27 January 2009;

Navy Medicine Directives

Credentialing and Privileging Program, BUMEDINST 6010.30, 27 Mar 15

Navy Medicine Directives

III MEF Medical Staff Bylaws, Policies, and Procedures, , IIIMEFINST 6000.20A 26 Mar 20

III MEF SharePoint

Navy Correspondence Manual Department of the Navy Issuances III MEF Campaign Plan/Annual TEEP III MEF SharePoint

7.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

7.1. The Government will provide access to standard office-related Government Furnished Equipment (e.g., phone, desk space, office supplies, etc.) while working in Government spaces during the performance of this effort. Should additional equipment and/or software be required in performance of the stated tasks, such requirements shall be outlined in the cost proposal.

7.2. The Government will provide one computer terminal/network/internet access point and workstation for access to web-based applications, Government network and databases routinely used to support information management requirements.

7.3. III MEF Surgeons Office will provide consumable supplies required for the tasks listed above, and work space at the III MEF Surgeons Office with PC workstation and computer for the accomplishment of assigned tasks.

7.4. The Contractor shall possess own cellular phone with basic call service and voice mail service. This cellular phone should have incoming and outgoing call to include voice mail services.

8.0 Special Instructions and Administrative Information

8.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

8.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

8.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

8.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

8.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

8.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

8.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

8.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

8.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

8.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

8.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations. The Program Support Services Contractor for III MEF Surgeons Office is not considered “Mission Essential” personnel

8.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

8.8. Installation Access and Personnel Credentialing

8.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

8.8.2. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle- Registration/, or by calling +81-098-970-7481.

8.8.3. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

8.8.4. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

a. Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

b. Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

8.8.5. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

8.8.6. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

8.8.7. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

8.8.8. Common Access Cards (CAC). The Contractor shall apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as unclassified user.

Requirements for Issuance of a CAC: The following conditions must be met prior issuance of a CAC to any Contractor employees for limited privilege/non privileged access:

a. The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate

(SJA).

b. The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No.

098970-0875, Building (Bldg.) 5699.

c. The Contractor shall obtain proof of security clearance (background check) on JPAS at Security

Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. 1.

d. When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

e. All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

8.8.8.1. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

8.8.8.2. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

8.8.8.3. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

8.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

8.10. Classified information. Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

8.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

8.12. Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

8.12.1. Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR.

The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges. Travel requests will include the purpose of the trip and why VideoTeleConference. (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs.

8.12.2. Authorized Travel. Authorized travel costs will only be reimbursed for:

a. Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

b. Who have a need to travel to fulfill the performance of those duties, and

c. Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting Officer Representative (COR)

8.12.3. Unauthorized Travel. Travel costs are explicitly not-reimbursable for the following:

a. Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

b. Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

8.12.4. Foreign Travel

8.12.4.1. Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm .

Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

8.12.4.2. Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

8.12.4.3. Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

8.12.5. Allowable Costs

8.12.5.1. All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S.

Department of State Standardized Regulations (DSSR).

8.12.5.2. Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

8.12.5.3. As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

8.13. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order. The Government will monitor the Contractor’s performance in accordance with the Government’s Quality Assurance Surveillance Plan (QASP). The QASP defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results. The Government may increase or decrease the number of quality assurance inspections as performance dictates. The QASP defines how the Government will inspect the Contractor’s performance to ensure services are received and in compliance with the terms and conditions of the contract.

End Performance Work Statement

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

BASE YEAR - SUPPORT SERVICES

FFP

Contractor shall provide on-site program support services in accordance with the Performance Work Statement (PWS).

Period of Performance (Base Year): 1 Dec 2022 through 30 Nov 2023

FOB: Destination

MILSTRIP: M203202195462

PURCHASE REQUEST NUMBER: M203202195462

PSC CD: R408

NET AMT

1001 12 Months

OPTION FIRST OPTION - SUPPORT SERVICES

FFP

Contractor shall provide on-site program support services in accordance with the Performance Work Statement (PWS).

Period of Performance (First Option Period): 1 Dec 2023 through 30 Nov 2024

FOB: Destination

2001 12 Months

OPTION SECOND OPTION - SUPPORT SERVICES

FFP

Contractor shall provide on-site program support services in accordance with the Performance Work Statement (PWS).

Period of Performance (Second Option Period): 1 Dec 2024 through 30 Nov 2025

FOB: Destination

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

NOV 2021

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

MAY 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2021

52.212-5 Alt I Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (MAY 2022) Alternate I

FEB 2000

52.217-5 Evaluation Of Options JUL 1990 52.222-50 Alt I Combating Trafficking in Persons (NOV 2021) Alternate I MAR 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

NOV 2021

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://acquisition.gov/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/

252.225-7976 CONTRACTOR PERSONNEL PERFORMING IN JAPAN (DEVIATION 2018-O0019)(AUG 2018)

(a) Definitions. As used in this clause—

“Commander” means the Commander of the United States Forces Japan (USFJ).

“Dependent” means spouse, and children under 21; and parents, and children over 21, if dependent for over half their support upon a member of the United States Armed Forces or civilian component.

“Law of war” means that part of international law that regulates the conduct of armed hostilities. The law of war encompasses the international law related to the conduct of hostilities that is binding on the United States or its individual citizens, including treaties and international agreements to which the United States is a party, and applicable customary international law.

“SOFA Article I(b) status” means a designation by the Commander of contractor personnel as Members of the Civilian Component under Article I(b) of the Status of Forces Agreement (SOFA), in accordance with agreement by the…