Omnifics_LSJ_for_FBO.docx

LIMITED SOURCE JUSITIFICATION (LSJ)

PART I - BACKGROUND

(i) Contracting Office: US Environmental Protection Agency (EPA) Office of Acquisition Management (OAM) Headquarters Procurement Operation Division (HPOD) Mail Code 3803R Washington DC 20460

Project Identification: Furniture Purchase and Installation Services GSA FSS 71 II K―Comprehensive Furniture Management Services (CFMS)

(ii) Nature and/or description of the action

This limited source acquisition is conducted under the authority of the Multiple-Award Schedule Program pursuant to 41 U.S.C. 152(3) Competitive Procedures and 40 U.S.C. 501 Services for Executive Agencies. This requested Limited Source Justification (LSJ) is for a limited source logical follow-on award with the incumbent Omnifics, Inc. The current blanket purchase agreement (BPA) no. EP10H001470 under GSA Contract No. GS-29F-0007P was competitively procured and awarded in accordance with the Federal Acquisition Regulations (FAR) Subpart 8.405-3(a) and (b) only after considering the higher mandatory source through the Federal Prison Industries, Inc. (FPI), also known as UNICOR.

This action intends to award a logical follow-on BPA to Omnifics, Inc. pursuant to the authority under FAR Subpart 8.405-6(a)(1)(i)(C). The BPA will be established with a one (1) year base period and five (5) option periods resulting in a five (5) year performance period. GSA has designated Omnifics as an 8(a) small business firm under NAICS code 337214 under Schedule 71 II K.

(iii) Description of Supplies or Services and Estimated Value The Facilities Management and Services Division (FMSD) is responsible for the management and alteration of office spaces throughout its Headquarters and Nationwide Regional Offices. The services required will consist of systems furniture reconfigurations, furniture and equipment purchases, and furniture maintenance in order to accommodate ever changing Agency program needs. Most of the program requests are high priority and must be expedited for quick turn-around on space needs. The services under the follow-on is for the same services currently being performed under the current BPA.

The majority of systems furniture (approximately 7,000 workstations and growing) that is installed throughout Headquarters is manufactured by Haworth, Inc. The contractor is required to be an authorized dealer and installer for Haworth products. Omnifics, Inc. is an authorized Haworth dealer and installer. The contractor must maintain a local office. Haworth “Places” systems furniture is required for reconfigurations. Any other product will not be compatible with the existing furniture system. In addition to systems furniture, the vendor shall partner with several other furniture manufacturers that have products in EPA office space. The manufactures are:

· Haworth Systems and Seating

· Krug Executive Casegoods and Seating

· ISE Keyboards

· Nucraft Conference Furniture

· Cabet Wrenn Seating and Tables

· Bernhardt Seating

· Toughy Executive Casegoods The contractor shall provide services at the following locations:

In addition to the listed locations, the EPA may request services in their nationwide regional locations in 11 cities throughout the USA.

The following tasks are required:

Task 1 Furniture Installation Services consist of the following tasks:

A. Turn-Key” Installation: Provide installation services to prepare office space which involve site evaluation, receiving and delivering products, unpacking and inspection, assembling products, review packing materials and facilitate site clean-up.

B. Project Oversight and Management: To provide a Project Manager (PM) responsible for project/ site management, scheduling, coordination and technical assistance to Agency representatives as required throughout the project. The PM shall address all security/access issues.

C. Assemble and Disassembly: To install, disassemble, reassemble and reconfigure office furniture. To remove components to systems furniture workstations and configure workstations consist with detailed furniture installation drawings provided by EPA. The installation drawings will specify all components, finishes, and details required.

D. Furniture Transportation: To provide furniture transportation services to move dissembled furniture to and from the EPA warehouse in Landover, MD, or other sites within the Washington Metropolitan Area as specified in the installation drawings.

E. Trash Removal: To maintain a clean working environment which includes removal of trash, packaging materials, and other debris associated with the assembly and disassembly of office furniture. Trash shall be removed from the worksite and disposed of in accordance with federal, state and local laws.

F. Furniture Inventory and Product Warehousing: The Agency maintains an inventory of systems furniture and case goods at its warehouse located at 8335 Ardwick Ardmore Road, Hyattsville, MD. Utilize the product in the inventory to maximize its use. Product inventory must be cleaned on-site and repaired if necessary.

G. Employee Identification and Security Requirements: A HSPD-12 background/security check must be completed by all employees requiring access to Agency space prior to accessing space. Each employee is required to obtain an EPA security badge for access to all spaces.

Task 2 Furniture Purchases: To manage the order/purchase, shipment, delivery and installation of all new furniture and furnishings. EPA’s office furniture at headquarters consists of systems furniture, conference and lounge furniture, filing, desk and side seating, keyboard trays, and shelving.

The estimated dollar value of the five (5) years of service is as follows:

* The anticipated start date is an estimate.

PART II – JUSTIFICATION

(iv) Statutory Authority and Supporting Rationale

This justification cites FAR Subpart 8.405-6(a)(1)(i)(C) authority which states, “In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order [BPA] provided that the original order [BPA] was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.”

The original BPA EP10H001470 was issued to Omnifics on a competitive basis on May 20, 2010. The services required under this LSJ is to provide a logical continuation of services currently being performed by the incumbent, Omnifics, Inc. as well as to continue to acquire additional furniture systems from Omnifics. The relationship between the initial competitively awarded BPA and this follow-on BPA qualifies as logical since the following supporting rationale in terms of scope, period of performance, or value apply:

· This follow-on is associated with moves/relocations/renovations, additions, changes, and similar needs to the scope of services provided under the original BPA with some services taking place under stringent timeframe (March of 2016 Potomac Yard relocation);

· This follow-on will provide the same reconfiguration/construction services for new Haworth furniture systems to locations where proprietary Haworth furniture systems/services already exists and have been ordered as the identical statement of work (SOW) will be used;

· This follow-on will maintain the continuity of the existing furniture system used throughout EPA which include compatibility with all existing systems, electronics, telecom, continuity of design; and

· This follow-on will minimize inefficiencies associated with switching furniture systems, transitioning between new contractor support that include the learning curves and duplicative costs, and the additional costs that would result from re-procurement and the lost returns on active service warranties provided by the incumbent contractor. The introduction of any systems furniture other than Haworth will include the following costly requirements:

· Modifications to the building electrical and telecommunications systems,

· Complete tear-down of workstations in a suite for compatibility/design integrity; and

· Requirement to maintain additional inventories and an inability to deplete the existing Haworth inventory.

· This action will result in a similar overall value for the logical follow-on to that of the original BPA as the duration of the follow-on is also for a five (5) year performance period with an adjustment for additional services are needed for long-term Agency re-organizational demands as well as capacity shortages under the current BPA.

(v) Contracting Officer’s Best Value Determination

In accordance with FAR Subpart 8.404(d), the supplies offered on the schedule are listed at fixed prices and the services offered on the schedule are priced either at hourly rates, or at a fixed price for performance of a specific task (e.g., installation, maintenance, and repair) that have already been determined by GSA to be fair and reasonable. The ordering activity will make a determination prior to award with supporting evidence that the award represents the best value to the Government in terms of the expected outcome of an acquisition and that it provides the greatest overall benefit in response to the requirement. The Government will also seek additional discounts before placing a follow-on BPA. A determination and finding will be prepared to demonstrate that the use of the Federal Supply Schedule (FSS) is the best procurement approach.

The ordering activity’s Contracting Officer will consider the level of effort and the mix of labor proposed to perform the services being ordered when determining that the total price is reasonable and will only place a BPA with Omnifics, Inc. if it represents the best value. Services are expected to represent approximately 18% or $1,456,000.00 ($291,200.00) of the overall requirement.

(vi) Market Research

Based on such factors as urgency, estimated dollar value, complexity, and past experience, market research consisted of examining the following FSS 71/71 II K schedule holder’s pricelist:

(1) Nucraft GS-27F-022CA

(2) ISE, Inc. GS-28F-7023G

(3) Bernhardt Furniture Company/Bernhardt Design GS-28F-7040G

(4) Krug, Inc. GS-28F-0021J

(5) Cabot Wren (Hancock & Moore, Inc.) GS-28F-0049M

After examining these schedules the Contracting Officer found no evidence of these vendor’s pricing and/or ability to provide the required services offered better pricing or terms and conditions than that of the incumbent. The vendors used in the market survey were obtained from the sources sought under the original BPA and some vendors are a part of the furniture system currently being used in some areas within EPA. There was no evidence that the Agency would realize any meaningful cost reductions through other vendors.

(vii) Any other facts supporting the justification

EPA must vacate the Potomac Yard North building by March 1, 2016 and this follow-on BPA will be used to satisfy the Government’s need. Prior to relocating 450 North employees to Potomac Yard South, there are approximately 1,200 employees at Potomac Yard South that must be relocated to accommodate the 450 North employees. Some of the Potomac Yard employees will be relocating to the WJC West Basement. In addition to the massive Potomac Yard moves, the EPA is anticipating a massive influx of new hires at the Federal Triangle Complex (WJC locations). Due to the new hires and relocation of employees, it is anticipated that workstation will be disassembled and new furniture and workstations will be purchased. These moves and new hires were not anticipated during the initial BPA.

(viii) Actions Taken to Remove Barriers that Restrict Competition

This action is a logical follow-on. Since the logical follow-on authority under FAR Subpart 8.405-6(a)(1)(i)(C) is a one-time statutory authority, for future Agency needs, the Government anticipates that new furniture solution requirements will be competitively procured.

(ix) Contracting Officer’s Certification Statement

The ordering activity contracting officer’s certification and signature that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief is provided below under Part IV.

(x) Technical/Requirement Personnel’s Certification Statement

The ordering activity’s technical personnel certification and signature that the Government’s needs/requirement and justification are accurate and complete to the best of her knowledge and belief is provided below under Part III.

(xi) Approving Official’s Determination of Applicable Circumstances for LSJ Authority

For justifications under 8.405-6(a)(1), the written determination by the approving official identifying the circumstances pursuant to FAR Subpart 8.405-6(a)(1)(i)(C) applies is provided below under Part VI.

PART III – TECHNICAL PERSONNEL/PROGRAM OFFICE CERTIFICATION

I certify that the supporting data that is the responsibility of technical or requirements personnel such as verifying the Government’s minimum needs or requirements or other rationale for limited sources which form a basis for this justification is complete and accurate by to the best of my knowledge and belief.

Program Analyst, OARM/OA/FMSD/FOB

PART IV – CONTRACTING OFFICER’S DETERMINATION

I certify that I relied on facts presented herein as a basis for supporting this justification for limiting competition and that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

Contracting Officer, EPA Headquarters Procurement Operations Division

PART V – REQUIRED EPAAG SUBSECTION 1.6.1 REVIEWS

ACSC Service Center Manager Headquarters Procurement Operations Division

This document will be reviewed by Office of General Counsel (OGC) for legal sufficiency prior to the Agency Competition Advocate approval.

PART VI – AGENCY ADVOCATE FOR COMPETITION APPROVAL

I hereby determine that the limited source authority under FAR Subpart 8.405-6(a)(1)(i)(C) is applicable to the circumstances of this action.

Acting Agency Advocate for Competition