SoleSourceJustification_DraegerFY25 Signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:_____36C256-24-AP-4380_________________

1. Contracting Activity: Department of Veterans Affairs, VISN 16, Gulf Coast Veterans Health Care

System 2237: 520-25-1-076-0025 Price: $147,990.25 (Total Base + 4 years)

Contracting Agency: Biloxi Contracting Division

Organizational Activity: Gulf Coast Veterans Health Care System (GCVHCS)

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The GCVHCS is requesting a full service contract (preventative and corrective maintenance) on the Draeger Anesethesia machines at the Biloxi VA and JAC Clinic Locations. An anesthesia machine is a medical device used to deliver anesthesia to patients during surgery. It delivers a precise mixture of oxygen, anesthetic gases, and other medications to maintain the patient's level of consciousness and ensure their comfort during the procedure. The GCVHCS has 7 machines with accompanying equipment that require maintenance outside the scope of what the Healthcare Technology Management (HTM) team can currently provide. Therefore, we are requesting that services be procured from Draeger to assist in completing the maintenance at the original equipment manufacturer recommendations.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Per Joint Commission standards, which the HTM department at the GCVHCS adheres to, the maintenance must be completed at the recommendations of the original equipment manufacturer (OEM). Draeger only sells OEM certified parts to PartsSource, limiting the availability of sources the Government can award to. While Draeger sells OEM parts to PartsSource, there could be a chance that items received by a company from PartsSource are not OEM Draeger products. Also, the awardee of this procurement must be able to provide parts and service. The service provided must also be done by OEM trained technicians, which does not limit the award to Draeger since outside parties can take Draeger’s classes, however, the person servicing the equipment must have an updated service certificate from Draeger, which only Draeger can provide. Because the equipment under this scope of work is high risk and could cause fatality if improperly maintained, the GCVHCS is requesting this award be limited to the one company who can guarantee OEM parts and redundant OEM trained technicians.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted to confirm that Draeger certified technicians must be the only staff to work on the Draeger anesthesia machines. Draeger confirmed they are the only ones to provide OEM parts, although they do sell them to others who could resell them.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Kevin Pollard Date

Contracting Officer