PWS MCJROTC.pdf

PERFORMANCE WORK STATEMENT

IN SUPPORT OF

MARINE CORPS JUNIOR RESERVE OFFICER TRAINING CORPS

ANNUAL NATIONAL DRILL COMPETITION

1.0 BACKGROUND

Marine Corps Junior Reserve Officer Training Corps (MCJROTC) provides citizenship training for high school students across the United States. As a part of the program, the MCJROTC Headquarters

(HQTRS) conducts an annual National Drill Competition.

2.0 SCOPE

The Vendor shall furnish all necessary personnel, material, equipment, and other services required to perform the work set forth herein, except as specified within this contract as Government furnished. The

2019 United States MCJROTC National Drill Championships will be conducted in Daytona Beach, FL at the Ocean Center. The MCJROTC National Drill Championships consists of drill and color guard events for up to 12 MCJROTC units with up to 480 cadet participants. The contractor will be responsible for the planning and conducting of the events for the Base year and option years of the MCJROTC National Drill

Competition.

Marine Corps League Foundation will be a sponsor for the United States MCJROTC National Drill

Championships. Any other sponsorship will only occur with the approval of both MCJROTC HQTRS and the vendor. This sponsorship support shall not be unreasonably withheld by either party, but be subject to applicable regulations and law.

The structure of the MCJROTC Nationals competition will include competition in each of the following categories:

ACADEMICS – Program of Instruction general knowledge, historical and current event test

DRILL EVENTS – five events – armed basic, unarmed basic, armed exhibition, unarmed exhibition, color guard.

UNIT INSPECTION - one event

KNOCKOUT DRILLS - armed and unarmed knockout drills (not scored towards overall competition)

3.0 REQUIREMENTS

3.1 Design, Development and Distribution

The Vendor shall provide the government with all management aspects for the production of the event which shall include:

3.1.1 Design and maintain MCJROTC Nationals event information website; MCJROTC Nationals

Facebook page and other relevant social media outlets;

3.1.2 Team registration paperwork to include design and use of an online client interface that allows each school to register on-line, input their cadets, their shirt sizes and submit any required paperwork. This system will be operational 24/7;

3.1.3 Finalize and distribute of Standard Operating Procedures (SOP), event score sheets and all other related paperwork to drill team competition entrants and event judges (to include SOP Update site for questions/clarifications);

3.1.4 Creation of a randomized performance time matrix draw that will yield for each team their competition start times in each event, while allowing them sufficient times between events (as well as providing a fair average start time in accordance with standard JROTC military drill standards and practices.) these times and locations will be provided in a standard PDF file to each team one week prior to the competition date.

3.1.5 Supply score sheets for all events; transport of all event materials;

3.2 Execute and Score Competition.

3.2.1 Competition area set-up, to include providing all stop watches, sound equipment, walkie-talkies, cell phones, recorded audio for athletic competition, clipboards, PVC boundary tape, cones, pens/pencils, computers, laser printers, consumable materials, score tabulation devices and all other items needed for all events/activities to host the event;

3.2.2 Assignment and training for the event judges;

3.2.3 Physical management and oversight of every competition at the event to include grading all academic tests;

3.2.4 Supervise scoring and review all routines and score sheets for consistency and errors of omission;

3.2.5 Compile and submit complete scoring package for MCJROTC HQTRS to include top to bottom scoring results package;

3.2.6 Decorate the awards ceremony venue with two, 8’ x 4’ trophy tables, draped and skirted in black cloth, as well as decorate behind the trophies with flag stands, flag poles, and flags from each of the states represented by teams at the MCJROTC Nationals event. Trophy presenter will have appropriate suit for the occasion and will assist MCJROTC HQTRS with correct method to remove trophies from the tables;

3.2.7 Compile and submit complete scoring package for each team to include judges’ original score sheets and top to bottom scoring results package;

3.2.8 All set-up and tear-down of competition event locations to include general clean-up.

3.2.9 The vendor will provide an information article on the 2019 United States MCROTC National Drill

Championships. This article shall include event statistics and pictures as space allows. The vendor will take a limited number of publicity-style photos for use either within the MCJROTC Nationals Website or other purposes related to the event.

4.0 PERIOD OF PERFORMANCE

Period of Performance Base year – 2020 Award date for 1 year

Option year 1 – 2021 Date to be determined for 1 year

Option year 2 – 2022 Date to be determined for 1 year

Option year 3 – 2023 Date to be determined for 1 year

Option year 4 – 2024 Date to be determined for 1 year

4.1 Annual Competition Date:

The competition date for the 2020 competition has been scheduled by MCJROTC for Thursday, April 30

2019. The Government shall have the right to reschedule the event, with reasonable notice to the vendor.

Option year competition dates to be determined.

5.0 SECURITY CLEARANCE

General: Work under this Contract is unclassified. The Contractor shall comply with all applicable

Department of Defense (DOD) and Navy security regulations and procedures during the performance of the work. Contractor shall not disclose and must safeguard procurement sensitive information.

Contractor will be required to provide clearances for any personnel requiring access to Government property.

6.0 GOVERNMENT FURNISHED MATERIALS

The Government shall provide the following:

6.1 Draft SOP with drill routines.

6.2. Military personnel or others selected by the Government to score and judge the drill and competitors.

6.3. The Government will furnish to the vendor a distribution list of MCJROTC units for the distribution of the competition result.

7.0 CONTRACTOR FURNISHED MATERIALS

The Contractor shall provide the following:

7.1 All materials required to accomplish item 3.1 above.

8.0 DELIVERY SCHEDULE.

All dates listed below are subject to contract award and coordination between MCJROTC HQRTRS and the Vendor. Hard calendar dates will be assigned within 3 working days of contract award.

8.1 Initial SOP presentation and review by MCJROTC

HQTRS.

8.2 Submission of SOP changes - Production of final version

of SOP.

8.4 Vendor will post all event score sheets, SOP and

event/competition related diagrams, with website/online media formed.

8.6 Identification of Nationals entrants. SOP distributed to all entrants & competition judges.

8.7 Set up for the 2020 United States MCJROTC Drill

National Championships, at the Ocean Center.

8.8 United States MCJROTC Drill National Championships, at the Ocean Center

8.9 The Vendor shall invoice for completed competition

8.10 Vendor will produce topical and timely news event story

and post on-line and within social media used for the event.

Within 30 days of contract award

Within 45 days of the competition

NLT 28 April 2020

30 April

NLT 30 days after the competition

During and w/in 5 days after the event

9.0 INVOICING AND METHOD OF PAYMENT

Invoicing and payment will be through Wide Area Work Flow (WAWF) 2 in 1 invoice.

10.0 CANCELLATION POLICY

CANCELLATION OF THE UNITED STATES MCJROTC NATIONAL DRILL CHAMPIONSHIPS.

Only the Government can cancel all or part of the 2019 United States MCJROTC National Drill

Championships at any point up to and including during the weekend of the event. In the event the government cancels the event, the contract shall be considered to be terminated at the convenience of the

Government and the contractor shall have a right to submit a claim for costs pursuant to the Federal

Acquisition Regulations.