Sole Source Springshare KO SIGNED.pdf

Control No. 23-009C

-1- Revision 2, dated 10 April 2019

SOLE SOURCE JUSTIFICATION

1. Agency/Contracting Activity: MICC Carlisle Barracks DOC

2. Description of Action: Springshare LibGuides CMS

Nature: x New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials x Cost

Funds: x OMA Other Funds:

Name of Proposed Contractor(s): Springshare LLC Street Address: 801 Brickell Ave, Floor 8 City, State, Zip: Miami, FL 33131 Phone: 800-451-3160 x3

3. Description of Services or Supplies:

The total estimated value of the proposed action is $55,075

LibGuides CMS is a Library content management system enabling Librarians to curate and share information and resources for both internal staff and for customers in digital guides. Librarians create subject, course or topic guides with the ability to add, reuse, share content and get guides and best practices from a share LibGuides Community. They can manage database lists and information, conduct library instruction programs, and Real-time insight into usage of guides and database access. Built-in link checker promotes guides and library assets and social media. The subscription includes LibWizard Lite for forms/surveys and fine-tune access controls and content access protections; LibCal for setting up appointments, rooms, and equipment; LibInsights for tracking and analyzing data all in one place; LibStaffer for creating schedules across multiple buildings. This will enable AHEC staff to have one location to go and share both information and resources for library management, training, programming, etc.

4. Authority: Select the appropriate authority below:

☐ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or, ☐ FAR 8.405-6(a)(1)(i)(A) Urgency ☒ FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable

-2- Revision 2, dated 10 April 2019

☐ FAR 8.405-6(a)(1)(i)(C) Logical Follow-on ☐ FAR 8.405-6(b)(1)Brand Name

Or, ☐ FAR 16.505(b)(2)(i)(A) Urgency ☐ FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable ☐ FAR 16.505(b)(2)(i)(C) Logical Follow-on ☐ FAR 16.505(b)(2)(i)(D) Minimum Guarantee ☐ FAR 16.505(a)(4) Brand Name

5. Reasons for Authority Cited:

The Springshare LibGuides CMS is a unique source for AHEC and the Army War College. AHEC is not aware of any vendors who provide the same exact collection of data as that of Springshare LibGuides CMS, in the same format, with the same synergistic efficiency, or with the same archiving and search functions. The information provided by this database is crucial for AHEC’s Academic Library Division to conduct their mission effectively and with cost efficiency.

Springshare LibGuides CMS will be utilized daily by libraries to provide mission, education and quality of life information and resources.

6. Actions to Increase Competition:

Unless an exception or waiver is received the utilization of Springshare LibGuides CMS is the only available source.

At this time a waiver/exception has not been received thus the organization is mandated to procure from Springshare.

7. Market Research:

Extensive market research through authorized sources, industry trade journals, publisher’s advertisements, conferences, and the Internet did not produce a comparable product.

8. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes X No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number:

Was action competed? Yes X No If action was not competed, state the cited authority, summarize rationale:

-3- Revision 2, dated 10 April 2019

9. Additional Information to support the justification. Procure ESPG required to operate the Installation unmanned Visitor Control Center IAW HADA EXORDER 033-15, Installation Access (Directed Actions) dtd: 7 Nov 14

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Greta Braungard Chief Librarian

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination:

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Kevin Kauffman Contracting Officer

Jennifer Wohlford Purchasing Agent

See guidance under FAR 13.106-3(a)(2), if applicable. Also provide the basis for this determination, e.g., describe techniques to be used to determine fair and reasonable price (FAR 15.402), such as price analysis, cost analysis, cost realism.