Sole Source SDVOSB Trillamed SAM.GOV.pdf

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.5

Simplified Procedures for Certain Commercial Items

($150,000, but not exceeding $700,000)

IAW FAR13.501(a)(2)(ii), For a proposed contract exceeding $150,000, but not exceeding $700,000, the contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief will serve as approval, unless a higher approval level is established in accordance with agency procedures.

1. Requisition Number:

IHS1503455

1A. PROJECT/TASK

No. N/A

1B. ESTIMATED AMOUNT:

$107,424.73

2.This is a Justification for Other than Full and Open competition for the IHS, Phoenix Area, Division of Acquisition Management, Phoenix, AZ. The nature and/or description of the action being approved is a SDVOSB Sole Source justification to procure a Firm-Fixed price contract for Omnicell automated Medication Dispensing Cabinets used to dispense drugs and medical supplies in patient areas (e.g. nursing units). These systems can accommodate oral medicines, solid or liquid, ophthalmic drops, prefilled syringes, and topical preparations for the Fort Yuma Service Unit located in Winterhaven, CA. Awarding a SDVOSB award for Omnicell XT series automated dispensing cabinet system will improve and expedite access to pharmaceuticals by going through a central (host) server, which maintains centralized control over the drug storage and distribution process. The equipment will improve pharmacy department workflow and patient safety. Per IHS Circular No. 24-05 Section 3, Area Offices should standardize on single manufacturers where practical and consolidate purchases where feasible. By standardizing on Omnicell pharmacy equipment, the Phoenix Area meets this requirement and lowers the costs of supplies and maintenance.

3. Statutory Authority Permitting Other than Full and Open Competition:

IAW FAR13.501(a)(1)(ii), this Sole Source justification, using the format at 6.303-2, is modified to reflect that the procedures in FAR subpart 13.5 were used in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903.

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research capability r Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition Requires use of the authority cited: Award for Omnicell automated pharmacy dispensing cabinets for Fort Yuma Service Unit in accordance with IHS Circular 24-05 medical equipment procurement and replacement guidelines. Multiple Service Units in the Phoenix Area utilize the Omnicell equipment in their pharmacy departments including Whiteriver Service Unit and Hopi Health Care Center. All requested pharmacy equipment shall be the same brand Omnicell in order to keep pharmacy dispensing cabinets universal. Per IHS Circular No. 24-05 Section 3, Area Offices should standardize on single manufacturers where practical and consolidate purchases where feasible. By standardizing on Omnicell pharmacy equipment, the Phoenix Area meets this requirement and lowers the costs of supplies and maintenance.

Therefore, award will be made directly to Trillamed LLC (SDVOSB) in accordance with Veterans Benefits Act of 2003 (15 U.S.C. 657f)

Authorized by statue 6.302-5(a)(2)(i) Sole Source Sole source awards to a verified service-disabled Veteran-owned small business.

(a) A contracting officer may award a contract to a verified SDVOSB concern using procedures other than competitive procedures provided–

(1) The anticipated award price of the contract (including options) will not exceed $5 million;

(2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with

FAR subpart 5.301(d) ;

(3) The SDVOSB concern has been determined to be a responsible source with respect to performance; and

(4) In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers best value to the Government.

(b) The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. To ensure that opportunities are available to the broadest number of verified SDVOSBs, this authority is to be used judiciously and only when in the best interest of the Government.

(c) A determination that only one SDVOSB can meet the requirement is not required. However, in accordance with FAR 6.302-5(c)(2)(ii) , contracts awarded using this authority shall be supported by a written justification and approval described in FAR 6.303 and 6.304 , as applicable.

(d) When conducting a SDVOSB sole source acquisition, the contracting officer shall ensure the business meets eligibility requirements 819.7003.

(e) A procurement requirement estimated to exceed the legislative threshold of $5 million shall not be split or to permit the use of this SDVOSB sole source authority.

5. Efforts made to ensure that offers are solicited from as many potential sources as is practicable are:

We posted Sources Sought Notice #RFQ1738501 on GSA eBuy from January 3, 2025 to January 20, 2025 and we received one response from Omnicell Inc which has a VA FSS Contract.

We posted Sources Sought Notice ID #IHS1503544-PAO from January 3, 2025 to January 20, 2025 and we received one response from Trillamed LLC a SDVOSB.

Based on our market research conducted, no two or more ISBEE/Native Owned Small Business were identified and we are not utilizing the Buy Indian Act. We will award a SDVOSB Sole Source award in accordance with FAR

19.1406 as recommended by IHS Competition Advocate.

6. A description of the market research conducted and the results or a statement of the reason market research was not conducted: Market Research was conducted by issuing sources sought notices on GSA Ebuy and SAM.GOV. In addition, the manufacturer was contacted and provided a Sole Source letter that Trillamed LLC is an exclusive authorized distributor of Omnicell pharmacy equipment.

7. Actions that the agency will take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required are: Market Research will be conducted to obtain additional Competition opportunities from other SDVOSB/VOSB vendors if any become available. Competition will be solicited to the maximum extend practicable.

8. Sources that expressed interest in writing are: Trillamed LLC, 30100 Telegraph Rd, Ste 366, Bingham Farms, MI 48025

9. Any other facts supporting full and open Competition: N/A

10. Technical or requirements personnel’s certification that supporting data which form a basis for the justification have been certified as complete and accurate.

Name: Title: Engineer Service/Section: Clinical Engineering Department

Signature:

5. Contracting Officer's Certification: It is determined that the anticipated cost to the Government will be fair and reasonable. Purchase is approved in accordance with FAR FAR13.501. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Title: Contracting Officer Service/Section: PAO Div. of Acquisition Management

Signature:___________________________________________________