Sole Source Posting Form_Multivista_Complete.pdf

PDF 4 MB Posted Oct 14, 2026

Attached to: Construction Documentation Services for Fire Station 1 and Fire Station 4
Solicitation number: PE-66098-NONST-2027-000000153
Issued by: Cobb County, Georgia

About this file

Written by GovTribe AI · Oct 15, 2026

This is a Sole Source Posting Form submitted by the City of Sandy Springs, Georgia, for construction documentation services related to two fire station capital construction projects. The City is seeking to engage Multivista as a sole source provider for comprehensive documentation services including exterior and interior progress photography, existing conditions documentation, 360-degree imagery, UAV/drone aerial documentation, MEP and pre-slab documentation, webcam services, project platform access, and owner training video documentation for Fire Station 1 and Fire Station 4. The documentation services are intended to maintain a visual record of construction progress, key building systems, site conditions, and closeout information to support project management, future reference, and facilities operations.

The sole source procurement justification supports the selection of Multivista based on the vendor's specialized expertise and capabilities in construction documentation and the integrated platform services required for this project. This approach allows the City to utilize a single provider's coordinated technology platform and documentation methodology across both fire station projects, ensuring consistency in visual documentation standards and streamlined project management throughout the construction phases of both facilities.

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City of Sandy Springs | Sole Source Justification and Public Notice Form

Sole Source Justification and Public Notice Form

Purpose

This form is used by the City of Sandy Springs Procurement Office to document, review, and post a proposed sole source procurement. The form supports transparency by identifying the proposed vendor, describing the City need, explaining the vendor's exclusive capabilities, identifying the estimated cost, and providing public notice before award.

Public Notice Statement

The City of Sandy Springs is providing public notice of its intent to award a sole source contract to Multivista dba Integrated Documentation Services, LLC for construction documentation services. The vendor has been identified as the sole source for this purchase based on the justification provided in this form.

Any supplier that believes it can provide the required goods or services may submit a written challenge to the City of Sandy Springs Procurement Office before the posted closing date and time. Challenges must include documentation showing the supplier can meet the City's stated requirements.

1. Posting and Request Details

Date Sole Source Posted 10/14/2026

Posting Close Date and Time Monday, October 19 at 12 noon EST Enter the final date/time for receipt of any public challenge.

Estimated Sole Source Cost $82,260.00 Include total estimated contract value, including renewals when applicable.

City Department / Division Facilities Department

Project / Request Title Construction Documentation Services for Fire Station 1 and Fire Station

2. Proposed Sole Source Vendor

Vendor Name Multivista dba Integrated Documentation Services, LLC

Vendor Contact Name Amber Arnsdorff

Vendor Contact Title N/A

Vendor Email a.arnsdorff@multivista.com

3. Sole Source Justification

Brief Scope of Services

Summarize the goods or services to be provided, including deliverables and expected use by the City.

Multivista will provide construction documentation services throughout the project lifecycle for the City’s fire station projects.

Services may include, but are not limited to: Exterior progress documentation of the building and construction site. Interior progress documentation, including 360-degree imagery. Existing conditions and site documentation before and during construction. UAV/drone aerial documentation, subject to FAA approval and weather conditions. MEP Exact-Built documentation to capture mechanical, electrical, and plumbing systems before insulation, drywall, or concealment. Pre-Slab Exact-Built documentation after underground utilities, waterproofing, and rebar are installed and before concrete placement.

Site and utility mapping to document site and utility construction prior to backfill. Webcam services, including remote access and periodic image capture. Owner training videos recorded, edited, and archived for City use. Hosting and access to project documentation through the Multivista documentation platform.

Exclusive Capabilities

Describe the vendor's proprietary, specialized, or otherwise exclusive capabilities that make the vendor the only practical source.

Multivista provides an integrated construction documentation platform that combines exterior and interior progress documentation, 360-degree imagery, UAV/drone aerial documentation, MEP Exact-Built documentation, Pre-Slab Exact-Built documentation, webcam services, hosting, and owner training video documentation within one project documentation system. The City has previously used Multivista on capital construction projects, which has established a consistent documentation standard, file structure, workflow, and platform access method for City project and facilities staff. Continuing with Multivista allows the City to maintain continuity between completed, current, and future project records and preserves a centralized visual record that can be used for project management, facilities operations, future maintenance, and closeout reference. The value of this request is based on standardization and continuity. Using a different provider may require the City to transition to a different platform, establish a new file structure and documentation process, and manage project records across separate systems. This could create inconsistencies between existing Multivista project documentation and future project records for Fire Station 1 and Fire Station 4.

Market Research / Basis for Sole Source

Briefly describe the steps taken to determine whether other vendors can meet the City's need.

The City conducted market research to identify potential vendors that may be able to provide construction documentation services for Fire Station 1 and Fire Station 4. The research identified vendors that appear to offer services that may be similar to, or overlap with, the requested scope, including exterior and interior progress documentation, 360-degree imagery, UAV/drone aerial documentation, MEP documentation, pre-slab documentation, webcam services, project platform access, and owner training video documentation. The City has contacted the identified vendors to determine whether they can provide all services outlined in the request and whether they can provide separate pricing for Fire Station 1 and Fire Station

4. Vendors were asked to review the scope of work, provide pricing if interested, and identify any services they are unable to provide. The responses received will be used to determine whether competition exists for the full scope of services. If a vendor is unable to provide all requested services, the department will document the specific deficiency on the sole source/standardization request form. If one or more vendors can provide the full scope of services, the City will evaluate the responses to determine the appropriate procurement path.

4. OEM Letter and Supporting Documentation

OEM Letter Available: ☐Yes ☒No ☐ Not Applicable

OEM Letter Attached: ☐Yes ☒No

Other Attachments / Notes:

5. Buyer / Procurement Professional

Buyer Name Connie Donley

Buyer Title Purchasing Director

Buyer Email cdonley@sandyspringsga.gov

Buyer Phone 770-206-1457

6. Buyer Certification

Buyer Signature:

Date: 10/14/2026

Certification: I certify that the information provided in this form is accurate to the best of my knowledge and supports the City's sole source determination.

Integrated Documentation Services, LLC

3500 Parkway Lane, Suite 100

Peachtree Corners, GA 30092 a.arnsdorff@multivista.com 912-429-4843

City of Sandy Springs

1 Galambos Way

Sandy Springs, GA 30328

770.206.2558

Richard Collins <Rcollins@SandySpringsga.gov>

Fire Station #4

New Construction

5275 Roswell Road

Sandy Springs, GA

22,129

09/28/2026

Integrated Documentation Services, LLC City of Sandy Springs

Fire Station #4

TBD TBD

8/6/2026 1

Docusign Envelope ID: BF0C1E8D-CEC0-8B8D-80F5-A42D064B2850

Monthly

✔ UAV Site Mapping

1 Full day On-Site

Pan Tilt Zoom ✔

13.00

Select

Select Select

*Not included in fees above.

Webcam Mobilization: $ 14,130.00 (Monthly Hosting: $ 0.00 x 13 Months)

$ 27,000.00 $ 0.00 $ 0.00

$ 14,130.00 $ 41,130.00

$ 41,130.00 $ 0.00 $ 0.00 $ 0.00

$ 41,130.00

Setup Fee $ 6,746.00 $ 1,558.00 13

ADD: 24HR Solar Power with 15' Mast 1.00 $ 6,298.00 To include UAV imagery with monthly progressions. Deliverables will include digital images, video fly-through, and an immersive 3D (panoramic) photograph from above.

0.0%

$ 0.00

Integrated Documentation Services, LLC

Amber Arnsdorff

08/06/2026

City of Sandy Springs

Overlapping progress photos will be captured of the entire building exterior. Ground level documentation may be supplemented by contractor piloted UAV/Drone aerials to include digital images, a video fly-through, and interactive (panoramic) imagery from above.

(NTE 13 Visits)

Each interior wall/area will be documented monthly with 360 degree imagery, beginning at the time of substantial framing and continuing through substantial completion. Specific stages may be defined by project team. (NTE 6 Visits)

Documentation of the existing building pad as well as all streets, curbs, parking, landscaping and adjacent structures immediately adjacent to the proposed project area. Ground level documentation may be supplemented by contractor piloted UAV/Drone aerials. The existing conditions survey would occur just prior to the start of construction.

Detailed Interior MEP Exact-Built of the entire building to include documentation of all mechanical, electrical and plumbing systems, to be conducted after rough-ins are complete just prior to insulation and or drywall, or as directed by client.

Pre-Slab Exact-Built of all structural slabs after installation of the underground utilities, waterproofing and rebar, just prior to placing concrete. Deliverables may include still/360 imagery or UAV/Drone mapping data (as applicable), housed within the Multivista platform.(NTE 2 Pours)

*Captured as part of final interior progression.

Site & Utility (UAV/Drone) Mapping: Documentation to track site and utility construction prior to backfill. Deliverables will include measurable & locatable 3D mapping data, housed within the Multivista platform. (2x Weekly for 8 Weeks - NTE 16 visits)

Owner Training Videos: Training sessions, recorded as scheduled, edited, and archived via the MDS (Multivista Documentation Software) NTE 1 full day on-site.

All UAV activities pending FAA flight approval. Scheduling for UAV flights may vary slightly due to unsuitable weather conditions.

Webcam Equipment Includes:

• 2MP Sapphire PTZ (Pan Tilt Zoom) webcam

• 4G Cellular Modem

Monthly Hosting Service Includes:

• Webcam images captured every 10 minutes

• On Demand time-lapse video

• Artificial Intelligence "AI" reports for safety and jobsite activity

• 24/7 live feed of construction activities (Sapphire Series)

• Remote pan, tilt, and 30x optical zoom controls (sapphire PTZ series)

• Customizable motion detection alerts w/ video recording (sapphire series)

• All 24/7 streaming construction cameras include motion detection, instant alerts and uses artificial intelligence to hone-in on people, vehicles and materials instead of bugs, birds or traffic.

• We help coordinate every detail, including webcam setup, power requirements, 24/7 hosting of the streaming video footage, and ongoing webcam maintenance.

• *Pricing includes prepaid hosting discount (unless otherwise noted), due upon mobilization. If camera is active beyond the originally scheduled duration, hosting will be billed at applicable prorated rate per camera until deactivated.

• Relocations or repairs required (without equipment failure) will be billed accordingly.

• Client shall provide local power to camera (unless otherwise noted).

• Client will provide suitable camera mounting location with line of site to areas of interest. Mounting brackets are included for pole installations;

roof mount may be provided for additional cost.