Sole Source Posting Form_GPR_Kaizen.pdf

City of Sandy Springs | Sole Source Justification and Public Notice Form

Sole Source Justification and Public Notice Form

Purpose

This form is used by the City of Sandy Springs Procurement Office to document, review, and post a proposed sole source procurement. The form supports transparency by identifying the proposed vendor, describing the City need, explaining the vendor's exclusive capabilities, identifying the estimated cost, and providing public notice before award.

Public Notice Statement

The City of Sandy Springs is providing public notice of its intent to award a sole source contract to KAIZEN Collaborative Design, Inc. for a feasibility study of potential additional parking at nine locations along the Morgan Falls Loop Trail.

The vendor has been identified as the sole source for this purchase based on the justification provided in this form.

Any supplier that believes it can provide the required goods or services may submit a written challenge to the City of Sandy Springs Procurement Office before the posted closing date and time. Challenges must include documentation showing the supplier can meet the City's stated requirements.

1. Posting and Request Details

Date Sole Source Posted November 9, 2026

Posting Close Date and Time November 11, 2026 at 12:00PM Enter the final date/time for receipt of any public challenge.

Estimated Sole Source Cost $19,374.30 (one-time proposed task order; no renewals stated) Include total estimated contract value, including renewals when applicable.

City Department / Division Recreation and Parks

Project / Request Title Morgan Falls Loop Trail - Additional Parking Study

2. Proposed Sole Source Vendor

Vendor Name KAIZEN Collaborative Design, Inc.

Vendor Contact Name Nico Shen

Vendor Contact Title Associate Principal

Vendor Email nico.shen@kaizencollaborative.com

3. Sole Source Justification

Brief Scope of Services

Summarize the goods or services to be provided, including deliverables and expected use by the City.

Conduct a feasibility study for nine potential additional parking locations along the Morgan Falls Loop Trail. Services include preliminary constructability and site-constraint analysis; site visits and drone photography; concept parking layouts and pedestrian, bicycle and vehicle circulation; consideration of permitting requirements and Metropolitan River Protection Act constraints; coordination with property owners, the City and PATH Foundation; and planning-level cost estimates.

Deliverables: up to nine conceptual plans, one compiled presentation and one cost-estimate summary. Design, engineering, permitting, additional surveying, and easement plats/legal descriptions are excluded.

Exclusive Capabilities

Describe the vendor's proprietary, specialized, or otherwise exclusive capabilities that make the vendor the only practical source.

The City of Sandy Springs is requesting to continue utilizing KAIZEN Collaborative Design, Inc. for the Morgan Falls Loop Trail Additional Parking Study based on the firm's existing involvement in the Springway Trail 2C project and its established knowledge of the City's trail system. KAIZEN currently serves as the designer for Springway Trail 2C and has developed familiarity with the project's existing conditions, design considerations, site constraints, and coordination requirements. The proposed parking feasibility study is directly related to this ongoing trail development and will evaluate nine potential parking locations, including connections to the trail system, pedestrian and vehicle circulation, construction feasibility, permitting requirements, and property owner coordination. As the current designer, KAIZEN has access to previously developed project information, including topographic surveys and design data from earlier trail phases, which can be incorporated into the proposed study. Continuing with KAIZEN will allow the City to build upon existing work, maintain consistency with the ongoing trail design, and support coordination with the PATH Foundation and affected property owners. Engaging a different consultant would require additional time to review existing project documents, become familiar with the site and design considerations, and establish the coordination necessary to complete the study. This transition could duplicate portions of the work already performed and delay the City's ability to evaluate potential parking improvements. The request is based on continuity of professional services, the consultant's established project knowledge, and the need to maintain consistency with the City's ongoing trail development. Retaining KAIZEN will allow the City to efficiently advance the parking feasibility study while minimizing potential delays and duplication of effort associated with transitioning to a new design consultant.

Market Research / Basis for Sole Source

Briefly describe the steps taken to determine whether other vendors can meet the City's need.

The City's justification for selecting KAIZEN Collaborative Design, Inc. is based on the firm's existing involvement in the Springway Trail 2C project and its established experience with the City's trail system. KAIZEN currently serves as the project's designer and has access to previously developed plans, topographic surveys, and other project information directly relevant to the proposed Morgan Falls Loop Trail Additional Parking Study. The department determined that continuing with KAIZEN would maintain consistency with the ongoing trail design, support coordination with the PATH Foundation and affected property owners, and allow the City to use existing project information without unnecessary duplication of effort.

Engaging a new consultant would require additional time to review the existing design, become familiar with site conditions and project constraints, and coordinate with the parties involved, potentially delaying completion of the study. Based on these considerations, the department requested KAIZEN under the City's standardization process to maintain continuity and efficiently advance the project. No additional vendor market research was conducted as part of this request. The justification is based on the firm's existing project knowledge and continuity of services rather than a determination that no other qualified consultants are available.

4. OEM Letter and Supporting Documentation

OEM Letter Available: ☐Yes ☐No ☒ Not Applicable

OEM Letter Attached: ☐Yes ☒No

Other Attachments / Notes: 1. Recreation and Parks Request for Sole Source/Brand Justification, dated October 28, 2026 (STANDARDIZATION checked). 2. KAIZEN proposal P26037, Morgan Falls Loop Trail - Additional Parking Study, dated October 27, 2026; total $19,374.30.

Architecture On-Call Services - TASK ORDER." No OEM letter applies to these professional services.

5. Buyer / Procurement Professional

Buyer Name Connie Donley

Buyer Title Purchasing Director

Buyer Email CDonley@SandySpringsGA.gov

Buyer Phone 770-206-1457

6. Buyer Certification

Buyer Signature:

Date:

Certification: I certify that the information provided in this form is accurate to the best of my knowledge and supports the City's sole source determination.