Sole Source Letter Seris.pdf
PDF 342 KB Posted
- Attached to
- J065--NOTICE OF INTENT TO SOLE SOURCE Steris Corporation Sterilizers Service Contract 5 Year Contract
- Solicitation number
- 36C24525Q0028
About this file
This document is a Sole Source Letter from STERIS Corporation, the sole factory-authorized supplier of parts and service for the medical equipment they manufacture, including brands such as AMSCO, Finn Aqua, and Medisafe. The letter outlines STERIS's recommendations for the appropriate number of annual preventive maintenance (PM) inspections for different types of equipment, both in and outside the warranty period, based on factors such as previous experience, adherence to maintenance protocols, utility quality, service provider expertise, and usage rates.
The related federal contract opportunity is a Notice of Intent to Sole Source from the Washington DC Veterans Affairs Medical Center (DC VAMC) for scheduled preventive maintenance of their government-owned STERIS sterilization systems. The contract will be a base with 4 option years and will require the contractor to perform preventive maintenance, unscheduled maintenance, and repair services to ensure the equipment remains in good operating condition. The contractor must have ready access to all necessary replacement parts and provide detailed service documentation to the Contracting Officer's Representative.
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| File | Type | Posted |
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| 36C24525Q0028.docx | DOCX document |
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Text version
June 06, 2024
Subject: Sole Source Authorized Service Provider
Dear Customer:
Please be advised STERIS is the sole factory-authorized supplier of parts and service for the equipment we manufacture, including products under the brand names of AMSCO, Finn Aqua, HAMO, Black Diamond Video, Medisafe and Cantel/Medivator.
All replacement parts manufactured or marketed by STERIS are compliant with original equipment manufacturer (OEM) specifications. These parts are sold and shipped directly to the end user of the products. STERIS does not utilize a distributor model.
STERIS has over 950 trained personnel who maintain our equipment through preventive maintenance agreements assuring STERIS-manufactured equipment continues to operate in compliance with OEM specifications.
As the manufacturer of STERIS equipment, we recommend taking several factors into consideration when determining the appropriate number of annual preventive maintenance (PM) inspections for equipment both in and outside the warranty period (typically one year from installation). These factors include but are not limited to previous experience with the machine, adherence to recommended routine operator maintenance protocols, quality of utilities, technical expertise of the service provider, and equipment usage rates.
Unless there are complicating factors, as described above, the preventive maintenance set forth in the chart is recommended and is consistent with the PM visits covered by our current standard service agreements. Please work with your STERIS service representative to determine, taking into consideration all relevant factors, if the appropriate quantity of PM visits for your equipment differs from that set forth in the standard service agreement. STERIS is in the process of revising service and maintenance manuals to reflect our updated recommendations.
Routine Maintenance:
Equipment Annual PM Inspections First Year PM Inspections Steam Sterilizers 2 PM inspections annually 1 PM inspection Electric Sterilizers 4 PM inspections annually 1 PM inspection Sterilizer Loading Equipment 1 PM inspection annually N/A Generators – Stand Alone 4 PM inspections annually 2 PM inspections V-PRO® Low Temperature Sterilization Systems (VHP)
2 PM inspections annually or every 750 or 1,000 cycles*;
whichever is more frequent
2 PM inspections annually or every 750 or 1,000 cycles*;
whichever is more frequent
Single Chamber Washers Disinfectors and Cart Washers
4 PM inspections annually 1 PM inspection
AMSCO 7052/7053HP Single Chamber Washers and AMSCO 1215 Cart Washer
2 PM inspections annually 1 PM inspection
SCS Conveyor Modules 2 PM inspections annually 1 PM inspection
Reliance Load and Unload Modules 4 PM inspections annually N/A
Washer/Disinfector Manifold Racks 2 PM inspections annually N/A
Robotic Assisted Surgery (RAS) 12 Rack 1 PM inspection annually N/A
Surgical Equipment-Lights, Tables, EMS, Scrub Sinks, Warming Cabinets & OR Integration
2 PM inspections annually 1 PM inspection
SYSTEM 1E® Liquid Chemical Sterilant Processing System
4 PM inspections annually 3 PM inspections
Ultrasonic Cleaners and Consoles 2 PM inspections annually 1 PM inspection Medivator AERs and Endodry Cabinets 1 PM inspection annually N/A
Endoscope Storage Cabinet (ESC) 2 PM inspections annually N/A
TruFreeze 1 PM inspection annually N/A
* As dictated by unit configuration
Recommended Chamber Cleaning:
Sterilizer Chamber Cleanings 1 annual cleaning
Sincerely, Laura Covey Vice President, Service Operations and Installation North American Healthcare Service
File details come from the government source that posted it. Updated .