Sole_Source_Letter.pdf

This is a Sole Source Letter from the City of Port Orange, Florida, regarding a Notice of Intent to Award a Single/Sole Source Procurement for Wachs Products. The City intends to negotiate and award a contract with only one source, E.H. Wash Company, for the purchase of Wachs Products related to handheld valve operators. The procurement is being conducted under the authority of Florida State Statute 287.057(3)(c). E.H. Wash Company is identified as the authorized dealer for the Wachs Products in the Southeast Territory and is considered the only vendor capable of meeting the City's specified requirements. This Notice of Intent is not a solicitation but rather a verification process to determine whether the specified services or products can be met by alternative sources. Interested firms must submit written responses identifying their firm name, address, point of contact, telephone number, email address, and clear and convincing documentation demonstrating their capability to provide the specified procurement as authorized dealers for the handheld valve operator. Responses received will be evaluated solely for the purpose of determining whether a competitive procurement should be conducted instead of proceeding with the sole-source award.

No specific pricing terms, contract amounts, or funding sources are detailed in this sole source letter. The document does not include information regarding renewal options, contract term length, or project timeline with specific response or due dates. This notice serves primarily as a procedural mechanism to allow potential competing vendors an opportunity to demonstrate their capability and authorization status before the City finalizes its intent to award exclusively to E.H. Wash Company. The clear and convincing standard for alternative vendor responses represents a high threshold for challenging the proposed sole-source award decision.