Sole Source Letter 2025.pdf

This is a Sole Source Letter related to a special procurement by rule request for used equipment submitted by Gilliam County and Junction City, Oregon. The procurement concerns the acquisition of a used excavator through a special procurement process. The notice was posted on May 2, 2025, with a response deadline of May 8, 2025. The document outlines the justification for utilizing a sole source procurement method rather than a competitive bidding process for this used equipment purchase. Specific details regarding equipment specifications, quantities, site visits, or bidder meetings are not detailed in the sole source letter itself, as those details are referenced in the accompanying special procurement request documentation.

The sole source letter provides the rationale for why competitive procurement was not pursued for this used excavator acquisition. Pricing terms, contract duration, funding sources, and other financial details are not specified within the sole source letter but would be contained in the primary special procurement request document. The letter establishes the legal and procedural basis for the non-competitive procurement approach, which is a key requirement under Oregon procurement regulations for sole source acquisitions.