Sole source LETRS September Cohorts 2324.pdf
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- Attached to
- Sole Source - Solutions Yes
- Solicitation number
- S-P26004-00008216
- Issued by
- Multnomah County, Oregon
About this file
This is a Sole Source Justification Form submitted by Reynolds School District (RSD), located in Fairview, Oregon, through its Financial Services Department and Academic Affairs Division. The district is seeking to procure an online school-specific access license to the Proprietary Digital Library and Online LETRS Curriculum Webinar Training from Lexia Learning Systems LLC, along with priority customer support and on-demand professional development services. The purchase represents a renewal of an existing contract that has been in place since the 2020-2021 school year and was previously approved by the School Board as a sole source procurement for the 2021-2022 and 2022-2023 school years. The form was submitted on September 22, 2023, with approval from both Koreen Barreras-Brown, Chief Academic Officer, and Frank Caropelo, Superintendent.
The total contract cost is $60,720.00. The district justifies this sole source procurement on the grounds that Lexia Learning Systems LLC is the only provider capable of delivering the specific LETRS curriculum with its curated online digital library tailored for teacher accessibility and professional development. The district conducted a review of competing online-based curriculum options but determined that no alternative vendor could offer the unique combination of digital library resources and professional development services specific to the Lexia platform. No response deadline, award date, or contract term details are specified in the documentation provided. The form indicates that the procurement and contracting office should be contacted at procurement@rsd7.net for further information and final authorization from a Cabinet member is required to complete the sole source approval process.
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| File | Type | Posted |
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| Sole Source Solutions Yes DocuWare.pdf |
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Financial Services Department 1204 NE 201st Avenue, Fairview, OR 97024
Phone: 503-661-7200 | Fax: 503-667-6932 www.reynolds.k12.or.us
Sole Source Justification Form
Date: Department:
Prospective Contractor: Cost:
Describe the goods or services to be purchased:
For the reason(s) below, this purchase cannot reasonably be competitively solicited:
The efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:
The goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Describe:
☐ The goods or services are for a pilot or experimental project. Describe:
Other findings. Describe other factors that support the conclusion that the goods or services are available from only one source:
Continued →
September, 22, 2023 Academics
Lexia Learning Systems LLC. $60,720.0
Online School Specific access license to a Proprietary Digital Library and Online LETRS0urriculum Webinar Training. Priority Customer Support. On-Demand Professional Development.
Finance Department | Revised 4/8/2022
What unique features/functionality is required that only this source can provide?
What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?
By signing this form, I am recommending this purchase as a sole source based upon an objective review of the goods and services required and the purchase is in the best interest of the District.
I certify that I have no conflict of interest in making this recommendation.
DEPARTMENTAL AUTHORIZATION
Name: Title:
Signature: Date:
FINAL AUTHORIZATION
Name: Title:
Signature: Date:
Must be Cabinet member
Submit completed form to procurement@rsd7.net
PROCUREMENT & CONTRACTING USE ONLY
Date of Advertisement:
Lexia LLC is the single provider for LETRSOnline Curriculum and they are the only ones that have curated the on-line library that will be accessible to our teachers. Also the professional development provided by this company is specific to using their Digital Library.
We looked through several other on-line based curriculum and they were not able to offer the unique set of digital library that Lexia LLC was able to offer. They provide LETRScurriculum. We are renewing the contract that was curated in 2O20-2021 , 2021-2022, 2022-2023 and approved by the School Board as a sole source for those school years.
Koreen Barreras-Brown Chief Academic Officer
09-22-2023
Frank Caropelo Superintendent
09/22/2023
File details come from the government source that posted it. Updated .