Sole Source - Lease of Specialty Beds - Redacted.pdf

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: US Army Medical Command Army Health Contracting Activity Medical Readiness Contracting Office – Pacific

Bldg. 339, Clark Road Fort Shafter, Hawaii 96858-5098

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number W81K0219A0015 Order/BPA# _______ against FSS Contract #______________ Order #___________ against Multiple Award IDIQ Contract Name or #______________ Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________ FY: 24 DHA Funds

Name of Proposed Contractor(s) and Address:

Hill-Rom, Inc.

1069 State Rte 46 E Batesville, IN 47006-7520

Brand Name Buy: Yes No

3. Description of Services or Supplies: Lease of Specialty Beds and Surfaces at Tripler Army Medical Center (TAMC), HI. The required delivery for all specialty beds and surfaces shall be within 24 hours of order request. The Master Blanket Purchase Agreement (BPA) period of performance is for five (5) years from 11 June 2024 through 10 June 2029. The BPA Master Dollar Limit is $ call limit $

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. Hill-rom, Inc. is the only vendor that has a warehouse on the island, which allows for the timely delivery of the specialty beds to the facility within 24 hours of order request in accordance with the Performance Work Statement. Waiting longer than 24 hours for the delivery of specialty beds may place TAMC patients at higher risk of developing or worsening pressure-related injuries. The timeliness of the bed delivery are clinically necessary; the other vendors would have to ship to Hawaii to deliver, which would severely delay patient care and potentially harm the patient further.

b. If this justification is not approved, and leased specialty beds and surfaces are not provided timely by Hill-rom, Inc., the quality of care to patients and their safety may be compromised.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was conducted within the last 12 months and services are commercial in nature. A thorough assessment of all available vendors was conducted, not only through literature but also through discussion with the vendors; Hill- Rom was the only local vendor who is able to meet the necessary requirements outlined in the Performance Work Statement. There are no other vendors who are capable of leasing beds, delivering them and/or provide trouble-shooting services within 24 hours to Tripler Army Medical Center, Hawaii.

8. Other Facts: The previous BPA was awarded as a multiple award BPA to two vendors. However, upon award, one of the BPA holders (Arjo, Inc.) could not fulfill the requirement as they do not have a warehouse on island and is not able to meet the time-delivery requirements. The BPA to this vendor was cancelled and the other BPA holder, Hill-Rom, has been fulfilling the requirement for the duration of the BPA.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date: / / Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon market research and historical information from the previous BPA, W81K0219A0015.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title:

Signature: