Sole Source Justisfication MFR_Redacted.pdf

DDEFENSE LOGISTICS AGENCY

DISTRIBUTION

430 MIFFLIN AVENUE SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5007

MEMORANDUM FOR RECORD

SUBJECT: Sole Source Justification, Solicitation number: SP3300-20-Q-0081

REFERENCE: FAR 11.105, DFARS/ PGI 211.105 or FAR 13.106(b)(1)(i)

1. Identification of the Agency and Contracting Activity

DLA Distribution, DLA Distribution Acquisition Operations (J7) BLDG 430 Mifflin Ave New Cumberland PA 17070

2. Describe the contract action, to include the dollar value and the type of limited justification.

DLA Distribution Acquisition Operations (J7) intends to solicit and award a firm-fixed-price purchase order on a sole source basis, to Hedrick Manufacturing Corp (Hendrick), CAGE code 25668, for a computerized panel saw to be delivered and installed at DLA Distribution, Mechanicsburg, PA. DLA Distribution J7 is conducting this acquisition utilizing the procedures under FAR Part 12 and FAR Part

13. The determination to solicit and award this acquisition on a sole source basis is in accordance with FAR 13.106(b)(1)(i). Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one-source reasonably available. The estimated value is

3. Description of the Supplies/Services DLA Distribution Susquehanna Pennsylvania (DDSP) has a requirement for the following:

Hendricks HK5 3200W Computerized Panel Saw to cut 4’ x 8’ sheets of plywood for DLA Distribution located in Mechanicsburg, PA. Currently, DLA Distribution employees are using the Hendrix Saw in New Cumberland and shipping the cut material over to Mechanicsburg. With increasing demands, it's becoming impossible for New Cumberland to keep up with Mechanicsburg's requirements.

4. Justification Rationale for Use of Sole Source Restriction of sources for this acquisition is justified in accordance with FAR 13.106(b)(1)(i).

The Government has determined that, due to the critical and urgent nature of this mission, it is the utmost importance that the customer receives the supplies/services without delay. The type of saw being required have the potential to cause severe injuries. Many of these injuries results in finger and thumb tendon, nerve, and vascular damage or amputation. Long-term outcomes of these injuries can include functional and sensory deficits. To avoid unnecessary risk of injury or waste it is important that the staff is familiar with the proper running, upkeep, and safety procedures on their panel saw. Both staffs at Mechanicsburg and New Cumberland are trained on proper safety procedures and the technical computer interface of the Hendricks HK5 to safely, effectively, and efficiently operate the machine. In addition, these saws are computer base and have significant programming involved. It would be efficient operationally to use the same devices with the same computer software systems with those the workers are familiar with.

DDEFENSE LOGISTICS AGENCY

DISTRIBUTION

430 MIFFLIN AVENUE SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5007

Hendrick owns exclusive proprietary rights to the technology and the programming associated with Hendrick computerized panel saws. Only Hendricks Manufacturing Corp can sell and install these devices.

5. Market Research and Interested Sources Market research revealed that only Hendricks Manufacturing Corp sells and installs their brand of computerized panel saws.

6. Determination The contracting officer has determined the Hendricks computerized panel saw included in this acquisition are essential to the Government’s requirements, and market research indicates other companies’ similar products do not meet, or cannot be modified to meet the agency’s needs.

Therefore, this requirement will be specified as a sole source requirement in accordance with FAR 13.106-1(b).

7. Other Supporting Facts

N/A

8. Fair and Reasonable

The Hendricks HK5 3200W is used by commercial businesses and is considered commercial in accordance with FAR 2.101. The contracting officer will make a determination of price reasonableness at the time of award. The determination will be documented in a price reasonableness memorandum.

9. Certification, Review, and Approval

Reviewed and Approved by:

Contracting Officer