Sole Source Justification Redacted.pdf

This Single Source Justification document is for the lease of seven (7) JBSA Postage Meter Heads and Machine Maintenance for the 502d Contracting Squadron at JBSA Lackland and JBSA Randolph, with a Purchase Request Number F2M3MS5086AZ01. The procurement is for a base year and four option periods, replacing an existing contract that expires on 30 September 2025. Pitney Bowes is the sole source provider due to proprietary technology, with meter heads owned by USPS and leased exclusively through Pitney Bowes. The system must be upgraded from IBI-compliant to IM-compliant meters to meet USPS mandates, and it is intricately integrated with the Automated Military Postal System (AMPS).

The justification highlights that no other contractors have access to Pitney Bowes' proprietary technology, and transitioning to an alternative vendor would be impractical and potentially disruptive to mission-critical mailing operations. The 802 FSS/FSVP will continue market research to assess emerging technologies and identify future competitive opportunities. The document emphasizes that Pitney Bowes is the only source capable of meeting the requirement without compromising compliance, system integrity, or mailing operations, and includes provisions for training current mail assistants on new system features to ensure a seamless transition.