Sole Source Justification- Redacted.pdf

Solicitation:

Control Number:

Sole Source Justification for Actions under the Simplified Acquisition Threshold (Currently $250K)

1. Contracting Activity:

Medical Readiness Contracting Office – East Dalecarlia Health Contracting Cell 9275 Doerr Road, Building 1221 Fort Belvoir, VA 22060

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: ___Total Dollar Value:

Required delivery date or period of performance:

Name of Intended Contractor: Rees Scientific Street Address: 1007 Whitehead Road Ext City, State, Zip: Trenton, New Jersey 08638

Phone: 609-530-1055

3. Description of Supplies/Services: To provide maintenance and repair for Rees Scientific Temperature Monitoring System

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited:

The McDonald Army Health Center, Fort Eustis, VA requires a preventive maintenance and repair service contract for a Government Owned REES Refrigeration Monitoring System. The preventive maintenance includes the validation and calibration of systems. This system is located at the McDonald Army Health Center and it’s currently in use by the clinic. Rees Scientific is the sole manufacturer and service provider for the Rees Scientific Temperature Monitoring System. Only Rees Scientific Field Service Engineers (FSE) possess the requisite knowledge, proprietary diagrams, and specialized training to provide the requested services. Rees Scientific maintains intellectual property rights to its data collection software and service tool software. Rees Scientific does not sell any of its products or services through a reseller or distributor and it is the only manufacturer that meets all DoD/DHA information security requirements with current and approved Department of Defense/ Defense Health Agency (DoD/DHA) Enterprise Mission Assurance Support Service Identification (eMASS ID), Risk Management Framework (RMF) and Authority to Operate (ATO) certifications which are required by DHA to prevent cybersecurity incidents. Not awarding this contract can cause system disruptions and software vulnerabilities that can affect the operations of the clinic. A preventive maintenance program is necessary to prevent breakdowns, prolong equipment functionalities, and download of the most recent software updates to prevent cybersecurity incidents and comply with DHA information security requirements. These services can only be provided by highly qualified REES Scientific technicians with access to the proprietary software, equipment, and data.

6. Actions to Increase Competition:

There are no practical alternatives available to increase competition for this requirement, based on the reasons stated in paragraph 5 above. This action will be posted on the Government Point of Entry (GPE) website at SAM.gov.

7. Market Research:

Market Research was conducted in accordance with FAR Part 10. A search of the Small Business Administration (SBA) Quick Market Research website was conducted for NAICS Code 811219. The results are available in the contract file. Rees Scientific is the sole manufacturer and service provider for the Rees Scientific. Rees Scientific does not sell any of its products or services through a reseller or distributor. As a result, Rees Scientific is the only vendor authorized to perform the required preventive maintenance and repairs for this Government owned system.

8. Procurement History:

Previous Contract or Purchase Order Number: or Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: N/A

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this sole source determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Signature:

Submitted By:

Position Title :

Email address:

Date:

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name:

Position Title:

Date: