Sole Source Justification_Redacted.pdf

v1.5_JANUARY2020

Sole Source Justification PleaseReview

PR: 1300925227

DESCRIPTION OF REQUIREMENT:

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT), Advanced Interactive Management Technology Center (AIMTC), Code 2533, Logistics Product Development Branch has a need for a Controlled Collaborative Document Review / Co- Authoring software for reviewing Design, Requirement, Curriculum, Contracts documents.

PleaseReview (Please Tech LTD) is used in creating documents across academia, industry, and other Government facilities enabling efficiency and collaboration in between the different entities. PleaseReview Term License Tools are fully compliant with US Navy Information Assurance (IA) requirements and are compatible with Navy network-compliant Windows PC computers. Without this capability, the command endangers its ability to achieve its mission due to delayed, unclear, and inaccurate communication (documents). This procurement will renew the annual software maintenance of previously procured licenses previously procured under PleaseReview Annual Maintenance & Support Renewal procured under N6660420P8279 on 26 June 2020.

Period of Performance for the current procurement: 27 June 2021 - 26 June 2022

This acquisition has an estimated value of

SOLE SOURCE SPECIFICATION:

AIMTC requires software that provides Controlled Collaborative Co-Authoring so that authenticated internal and external teams can simultaneously access the same document at the same time, with the ability to work on the same areas of the document. The software must have the capability to lock documents as 'read only' or hidden for confidentiality reasons for the purpose of on controlling access to sections of a document edited or viewed by specific team members. The software must also provide comprehensive reporting on the review (e.g. all changes and comments, who made them and when, whether they were accepted or not and any associated reason). This reporting function ensures outstanding issues can be rapidly identified and resolved as well as providing full transparency and traceability. PleaseReview software offers automatic consolidation (merging) of comments and changes into both Word and Excel documents, ending the time consuming process of copy and paste as well as providing the ability to handle simultaneous mark-up by multiple users. PleaseReview offers a comprehensive applications programming interface (API) allowing integration with many 'off-the-shelf' content management systems. Market research included exploring other software options including SharePointhare and Adobe PDF based solutions. At this time Please Review is the only software that meets all of the minimum specification as detailed below.