Sole-Source Justification - Printers_Konica Minolta APPROVED.pdf

Last Updated 11/01/24

U.S. COAST GUARD JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FOR FAR 13.106-1(b)

PURCHASE REQUEST OR REQUISITION NUMBER:

71101PR250000025

ESTIMATED TOTAL VALUE, INCLUDING OPTIONS:

(Over Micro-Purchase Threshold, but up to the SAT) $31,138.45

AUTHORITY JUSTIFICATION TYPE

☒ 13.106-1(b)(1) ONLY ONE SOURCE REASONABLY AVAILABLE (e.g., urgency, exclusive licensing agreements, or industrial mobilization).

☐ FAR 5.102(a)(6), FAR

11.105, FAR 13.106-1

(b) (1)

BRAND NAME – Items peculiar to one manufacturer: The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

Requirement is for twenty (20) printers/copiers and service agreement in support of USCG District 1 operations at offices located in Massachusetts and New York.

SUGGESTED SOURCE NAME, ADDRESS, & UNIQUE ENTITY IDENTIFIER (UEI):

Konica Minolta Business Solutions U.S.A., Inc.

1595 Spring Hill Road Suite 410 Vienna, VA 22182

Phone:703-760-3585 UEI: QKYFZQL5VZ32

RATIONALE FOR JUSTIFICATION TYPE SELECTED ABOVE TO INCLUDE RELEVANT INFORMATION GAINED

THROUGH YOUR MARKET RESEARCH TO SUPPORT THE JUSTIFICATION TYPE:

The USCG maintains a relationship with the Defense Logistics Agency (DLA) to provide printer/copier services to the USCG via an interagency agreement. The current lease agreement for printers/copiers and corresponding service agreement expires on 02/28/2025. Due to unforeseen circumstances, DLA did not receive the appropriate paperwork to renew the lease before its current expiration. Upon investigation, the Contracting Officer learned that DLA requires a six-month lead time to process lease renewals. The District 1 office has identified the need for printers/copiers and corresponding service agreement is mission critical. Given the urgent and compelling nature of the situation, it is in the best interest of the Government to award the contract to Konica Minolta on a non-competitive, sole-source basis.

CONTRACTING OFFICER - FAIR AND REASONABLE PRICE DETERMINATION METHODS:

☐ MARKET RESEARCH

☒ COMPARISON OF PROPOSED PRICE WITH PRICES FOUND REASONABLE ON PREVIOUS PURCHASES

☐ CURRENT PRICE LIST

☐ COMPARISON WITH SIMILAR ITEMS IN A RELATED INDUSTRY

☐ COMPARISON TO IGCE

CONTRACTING OFFICER’S PERSONAL KNOWLEDGE (EXPLAIN)

☐ OTHER (EXPLAIN)

https://www.acquisition.gov/far/13.106-1 https://www.acquisition.gov/far/5.102 https://www.acquisition.gov/far/11.105 https://www.acquisition.gov/far/11.105

Last Updated 11/01/24

SIGNATURE AND TITLE OF TECHNICAL AND REQUIREMENTS POC DATE

SIGNATURE OF CONTRACTING OFFICER

DATE