Sole Source Justification for Trash Collection Services in Kampala Area.pdf

SENSITIVE BUT UNCLASSIFIED

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. I recommend that US Embassy Kampala use other than full and open competition for the acquisition of Trash collection Services for Residences, Chancery and GSO

Warehouse in areas of Nsambya, Makindye, Muyenga, Kisugu, Kololo, Bugolobi, Mbuya and Naguru with Homeklin Uganda Limited.

The estimated cost is $355,000.

2. Nature and/or description of the action being approved Trash Collection from Office and residences

3. A description of the supplies or services required to meet the agency's needs

(including the estimated value).

Kampala Capital City Authority (KCCA) contracted firms to collect trash and garbage in different zones of the city. Because of this contract the US Embassy Kampala is required to work with the approved trash/garbage collector with solid waste/trash disposal regulations for the Authority.

4. An identification of the statutory authority permitting other than full and open competition.

41 U.S.C. 253 (c) (1) Only one responsible source and no other services will satisfy agency requirements.

5 A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

• Homeklin Uganda Limited is the Vendor authorized by KCCA to provide solid waste/trash collection services in areas where the US Embassy Kampala has offices and residences.

• Homeklin Uganda has been offering trash collection services for the US Embassy office and residences for a period of five years and has rendered quality services without major complaints.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a CBD notice was or will be publicized, as required by FAR 5.2, and if not, which exception under

FAR 5.202 applies (e.g., blanket waiver provided in 95 State 152197).

SENSITIVE BUT UNCLASSIFIED

No solicitation was done because Homeklin Uganda Limited is the Vendor authorized by

KCCA to provide solid waste/trash collection services in areas where the US Embassy has offices and residences.

7. A determination by the Contracting Officer that the anticipated cost to the

Government will be fair and reasonable.

While solicitation was not completed due to Uganda Government regulations and policies, the

US Embassy negotiated reduced prices as per previous contract and rates deemed fair and reasonable.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

A market survey was not required since we are limited to only specific contractors within the city limits; the only area of concern and the same vendors are providing similar services to the neighboring occupants under similar terms with exception of the 30-day credit requirement for the US Government contracts.

9. Any other facts supporting the use of other than full and open competition.

Homeklin has been proving services in the previous contract satisfactorily even during the difficult period of the COVID 19 pandemic.

10. A listing of sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

N/A

12. I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

DATE Daniel Beaver Facility Manager - Kampala

13. I certify that this submission is accurate and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

DATE Contracting Officer William Marsh