Sole Source Justification FAR Part 13_Redacted.pdf

CUI//SP-SSEL

Control Number:

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

JUN 2023

Justification Review Document for at or Below the Simplified Acquisition Threshold

Program/Equipment: Hotel and Catered Meals

Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Amount:

Prepared by:

Typed Name: _ DSN: ___________

Title: Contract Specialist Date: 15 OCT 2024____________

E-mail: __________________________

Contracting Officer:

Typed Name: ______DSN: __________

Date Reviewed: 15 Oct 2024_____ E-Mail:

Requirements Representative:

Typed Name: ______________________DSN: DSN:

Title: Exercise Planner E-Mail: Date: 16 Oct 2024

25-005

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

JUN 2023

Reviews

I have reviewed this justification and find it adequate to support other than full and open competition.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

JUN 2023

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: .

2. Description of Action: Requirement is for the support for Exercise Tradewinds 25.

The Purchase Order will include eighteen (18) hotel rooms, and Catered meals to support Partner Nation attendees in support of TW-25 Initial Planning Conference during 3 – 9 November 2024 with contract performance in Trinidad and Tobago.

Nature: New Requirement

Contract Vehicle: Purchase Order

Contract Type: Firm Fixed Priced

Name of proposed Contractor and Address:

Hyatt Regency - Trinidad #1 Wrightson Road Port of Spain, Trinidad and Tobago

3. Description of Supplies/Services: The required service is to provide up to 18 contracted hotel rooms, up to 18 catered meals for lunch, and dinner meal provided at the hotel restaurant.

Period of Performance: 3-9 November 2024 Estimated Value:

4. Authority Cited: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reason for Authority Cited: There is only one provider that can deliver the necessary services at the required quality level due to the uniqueness and specialization of the supplies or services and is SAM.gov registered. Market research indicated that Hyatt Regency – Port of Spain, which has a current Food and Water Risk Assessment (FWRA) conducted by SOUTHCOM, in addition to host the Initial Planning Conference participants, is able to supply the 18 hotel rooms, in addition to the 18 contracted lunch meals and the dinner meal at the hotel restaurant while maintaining rates that align with the Meals and Incidental Expense rates set by the U.S. GSA.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

JUN 2023

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to an exception at 5.202 (13) The proposed contract action- (i) Is for an amount not expected to exceed the simplified acquisition threshold;

(ii) Will be made through a means that provides access to the notice of proposed contract action through the GPE; and

(iii) Permits the public to respond to the solicitation electronically;

7. Efforts to Obtain Competition: Several hotels approved by the Embassy, which were evaluated to possess a SOUTHCOM approved FWRA, received the necessary requirements for this initiative. However, only the Hyatt Regency has an active SAM.gov registration, the necessary services to meet requirements and the availability during the period of performance.

8. Actions to Increase Competition: Multiple attempts were made to register other local hotels in SAM.gov, however, none were able to complete the registration within the sufficient time to consider for contract award.

9. Market Research: Based on the requirement taking place Outside Continental United States (OCONUS), this requirement will not be set-aside for small business since small business goals do not apply OCONUS IAW FAR 19.000(b). Market Research illustrates the service falls within the commercial items definition as it is a service customarily used by the public and has been sold, leased, or licensed to the general public. Other agencies are not applicable to fulfill the requirement since they are not able to meet the room requirements or provide the required lunch and dinner meals to the conference participants. Market research revealed that no other existing hotels could provide all the requirements needed in support of the contract requirement.

10. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

JUN 2023

12. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signatur

Typed N