Sole Source Justification.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 3

REVISION: 01

Acquisition ID#: 36C256-26-AP-0640

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C256-26-AP-0640

1. Contracting Activity: The Network Contracting Office (NCO) 16, located at Galleria

Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, in support of Department of Veterans Affairs (VA), NCO 16, Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock.

Purchase Request # 598-26-1-8317-0006.

2. Nature and/or Description of the Action Being Processed: This procurement is for internet services at Little Rock, AR in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501. A new non-competitive contract will be awarded to CSP MGT LLC., (CSP) to maintain service for the engineering high-speed internet services used at the CAVHS in Little Rock and the CAVHS campus on Fort Roots North Little Rock. The new non-competitive contract will be awarded as firm fixed price.

3. : CSP will provide all labor, tools, materials, supplies, equipment, cabling, supervision, and transportation required to provide high-speed internet services to the CAVHS facilities. The contractor will provide services to the demarcation point and routing equipment capable of proprietary equipment installed with Windstream products/hardware.

Base Year: November 1, 2025 to October 31, 2026 Base Year: November 1, 2026 to October 31, 2027 Base Year: November 1, 2027 to October 31, 2028

4. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified

Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X )Authorized or Required by Statute: 48 CFR 819.7008, there is a reasonable expectation that no other qualified SDVOSBs will submit offers and the contract can be awarded at a fair and reasonable price. Opportunities were available and broadcast to industry through contracting opportunities. No responses were received.

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 2 of 3

REVISION: 01

Acquisition ID#: 36C256-26-AP-0640

5.

Acquisition Requires the Use Cited Above (applicability of authority): CSP through its sub-contractor Windstream installed the proprietary hardware and provided services for the Engineering high-speed internet services. CSP is immediately available to provide the services and support for CAVHS. Utilizing CSP will prevent several impacts on government systems as well prevent a duplication of cost for another vendor to install equipment.

Government cannot risk patient care, patient satisfaction, and the loss of revenue for the agent cashier systems. The Government further cannot risk losing the electrical grid monitoring systems that can result in safety issues, if there are any problems that come up and possibly affect many of the power outages planned for contractual testing at both facilities. This would impact and cause problems for the Fire Dept at both facilities testing Fire alarm devices as required.

This could also impact the machinery in the Laundry to possibly stop functioning in some situations. The facility would have an increase in patient dissatisfaction with tv apps on the wards/day rooms at both facilities. For instance, patient apps to include certain Amazon Fire cubes are used for mobility impaired patients that are using voice control for tv channels.

The long-term plan is for Office of Information & Technology (OIT) to absorb the various system that will be impacted with the current system. Any disruption of this service will cause significant harm to government systems, to patient care support, and patient satisfaction. Until all the systems are absorbed by OIT, or services discontinued or turned off prematurely illustrate the sever impact to the government in section 5 of this document.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Service Line conducted internet searches and end user surveys for contractors with the capability to service the data circuit equipment. This is a Non-OI&T data line; it is strictly utilized for Engineering Service to connect specific Engineering Networks (e.g. Medical Media, biomed equipment, ET Shop equipment and testing, wayfinding machines, electrical grid, and generators monitoring.) No other sources were available to provide this service without interruption.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The price will be compared to historical prices that will determine the price to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: Contracting Officer (CO) posted notice of intent (NOI) 36C25625Q1504 via sam.gov to notify the industry of the government intent to sole source to CSP MGT LLC. Zero responses or objections were received from NOI. No socio-economic businesses responded to NOI. The VA and SBA rule of two was unattainable.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: