Sole Source Justification.pdf

July 18, 2025

NATIONAL SECURITY SENSITIVE?

YES NO

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity. Naval Criminal Investigative Service-Headquarters (NCIS-HQ), Business

Operations Directorate, Acquisition Division

2. Description of the Action Being Approved. (Mark appropriate category.)

Award of a contract on a sole source basis for supplies/services.

Award of a contract on a brand name basis for supplies/services.

3. Description of Supplies/Services. (Identify supplies and services to be acquired, estimated value, and appropriation and funding amounts planned for the acquisition. Summarize long lists of items. Option quantities should be separately identified. Briefly address the period of performance or completion date).

Supplies or services to be acquired:

There are seven X-ray machines located in the Russell-Knox Building (RKB) that require periodic preventive maintenance and repair service. The contractor shall provide all personnel and equipment to perform installation, maintenance, repair, removal, and services for the seven X-ray machine components, sensors, connections, system wiring, and control units at the Russell-Knox

Building.

Item No.

Material Information Qty UoM

10 Material No. 6040-1PMCMS 3.000 EA

Material Description ON-SITE COVERAGE (36

HRS)

W/PMI

20 Material No. 145180-1PMCMS 1.000 EA

30 Material No. 100100-1PMCMS 1.000 EA

40 Material No. 7555-1PMCMS 2.000 EA

DEPAR TM EN T OF T HE NAVY

H E A DQ U AR TE R S

N A V AL CRI MI NA L I NV E STI GA TI VE S ER VI CE

2 7 1 30 TE LE G RA P H R OA D

Q U A NTI C O VA 2 21 3 4 -2 2 53

FISCAL YEAR APPROPRIATION AMOUNT

2026 $41,838.58

2027 $43,933.66

2028 $46,130.34

2029 $48,436.86

2030 $50,858.70

Period of Performance or Completion Date: 30 Sep 2025 – 29 Sep 2030

4. Statutory Authority Permitting Other Than Full and Open Competition. (Select only one.)

10 U.S.C. 3204(a)(1), Only One responsible source and no other supplies or services will satisfy agency requirements.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency.

10 U.S.C. 3204(a)(3), Industrial mobilization; engineering, developmental, or research capability; or expert services.

10 U.S.C. 3204(a)(4), International agreement.

10 U.S.C. 3204(a)(5), Authorized or required by statute.

10 U.S.C. 3204(a)(6), National Security.

10 U.S.C. 3204(a)(7), Public Interest.

5. Rationale Justifying Use of Cited Authority. The acquisition is being conducted under the procedures of FAR 13.106-1(b)(1)(i) – Soliciting from a single source / 8.405-6(b) – Limiting sources; Items peculiar to one manufacturer 16.505(b)(2)(i)(B, C or G) – Exceptions to the fair opportunity process. The justification rationale for restricting competition is:

The proprietary data is Smiths Detection - only a certified Smiths Detection technician is authorized to perform preventive maintenance and service-oriented repairs.

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s), i.e., unique features, form-fit-function, etc.). State why the requested material or service represents the minimum requirement(s) of the Government. Describe in detail why only this/these suggested source(s) can furnish the requirement(s) to the exclusion of other sources.

All X-ray systems in the Russell-Knox Building were initially installed by Smiths Detection and have been serviced by Smiths Detection’s authorized certified technicians. The equipment has proprietary software, parts, and components which can only be supplied by Smiths

Detection.

7. Determination of fair and reasonable pricing.

Pricing will be reviewed prior to award based on price analysis techniques available per FAR

13.106(a).

8. Brief description of Market Research conducted and results or why market research was not conducted.

The Requiring Office obtained initial pricing from Smiths Detection. Market Research was not conducted due to Smiths Detection being the only company who employs certified subcontractor technicians capable of servicing our X-ray equipment requirements. The Contracting Office verified that this requirement is Sole Source with Smiths Detection by requesting a Sole Source letter from them and verifying that there are no certified service partners in the RKB location to perform maintenance and repairs. Only Smiths Detection service providers are authorized to service their proprietary equipment. Any manufacturer’s warranties that may exist would be voided if anyone other than Smiths Detection serviced the equipment. Additionally, Smiths Detection will not provide repair or replacement parts to other than their own service providers.

9. Any other factors supporting use of other than full and open ex., National Security, etc.:

A Sole Source letter from Smiths Detection was furnished. Smiths Detection is the only source.

10. Listing of sources (Name, Address, POC) (original equipment manufacturer (OEM) or provider and any authorized distributors or resellers):

Smiths Detection

2202 Lakeside Blvd

Edgewood Maryland 21040

Elizabeth Gousha

410-322-2898

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

A market review for similar products or services will be conducted on any future procurements to ensure there are opportunities to maximize competition or to reassess the mission needs with the best solution for the Government.

APPROVALS/CERTIFICATIONS

TECHNICAL COGNIZANCE. I certify that the facts and representations under my cognizance which are included in this justification, which form a basis for this justification, are complete and accurate.

Name: Title: Code:

Signature: Date:

CONTRACTING OFFICER CERTIFICATION/APPROVAL. I certify that this the justification is accurate and complete to the best of my knowledge and belief.

Name: Judith M. Campbell

Signature: Date: