Sole Source Justification.pdf

SOLE SOURCE - SIMPLIFIED ACQUISITIONS

NATIONAL SCIENCE FOUNDATION

RECOMMENDATION AND DETERMINATION TO SOLICIT FROM ONE SOURCE

I recommend that NSF negotiate with The Expo Group /SFN only for custom exhibit booths and set-up.

I have reviewed other products/services to identify other vendors which might meet NSF’s requirements through one of the following methods: (check those that apply)

� GSA Schedule X Open Market Price Lists � Previous requirements � Other ______________________

FAR 19.502-2 requires award to Small Business for supplies or services with an anticipated dollar value exceeding $2,500. If applicable specify why award is being recommended to other than a Small Business.

X No other Small Company can supply the equipment or service � The Company does not have a small business distributor that can supply the equipment or service � GSA schedule does not provide the equipment or service from small business � Other ______________________________________

The total estimated cost, including shipping and handling (if applicable), of this effort is $33,928.50 and the period of performance or lead-time for delivery or start date is October 5-9, 2024.

This recommendation is made pursuant to FAR 13.106, for the acquisition of supplies or services determined to be reasonably available from only one source. Competition is impractical for the following reasons:

(List the reasons supporting the justification with most significant reason listed first and others in descending order of importance. Include other vendors which were considered, what did the other vendors lacked, the unique capability of the selected vendor (past performance), compatibility reasons (quality), and basis for urgency (if applicable)

Other vendors lack the materials and core structure for putting together the NSF Booth. There is a large circular signage that NSF uses at the top center of the structure. The Expo Group maintains this equipment and other vendors will not have access to the structure. Recreating a new NSF structure will cost a lot of money. It’s cost effective to continue using the Expo Group.

The Expo Group’s past performance meets the NSF Requirement.

1. The Society for Neuroscience conference (SfN) only allows the services of: The Expo Group for this requirement.

2. The SfN conference is attended by over 30K people annually and used for outreach to connect the neuroscience community, broaden participation by connecting with underrepresented groups, and is used to discuss the latest advancements in neuroscience.

3. NSF is tasked with keeping the US at the leading edge of discovery in a wide range of scientific areas. The SfN conference is well represented by all the directorates. NSF Program Directors meet with students, postdocs, researchers to discuss funding opportunities and while at this conference NSF staff serve as Ambassadors for the NSF by discussing career opportunities.

4. Materials are displayed by each directorate and handouts are provided. A video of NSF funded research is displayed on a monitor. Each contributing directorate/division will submit a separate requisition to cover portions of the booth costs.

The NSF supports “high risk, high pay off” ideas, novel collaborations and numerous projects that may seem like science fiction. NSF ensures reach is fully integrated with education so that today’s revolutionary work will also be training tomorrow’s top scientist and engineers.

[ OR ]

(insert the following if over $25K)

Pursuant to FAR 5.201, this proposed contract action will be synopsized in the Commerce Business Daily.

The results received in writing will be added to this document by addendum.

Pursuant to FAR 5.202 (a)(2), this proposed contract action is exempt from publication because the government would be seriously injured if the Agency complies with the time periods specified in 5.203.

(Must include a justification stating reason(s) why action will not be synopsized. If exception (a)(2) is N/A, revise reference and sentence accordingly.)

___________________________________________ Date _______________ (Name) Daniel Gerszewski / Jennifer Visosky (Title) Operations Manager / Program Analyst (Office) BIO/IOS

(Added by Contracting Officer after synopsis) Insert the following if over $25K

Pursuant to FAR 5.201, the proposed contract action was synopsized. No other firms requested consideration under this procurement.

(Contracting Officer explain other results of synopsis)

I hereby accept the above stated recommendation and determine that the circumstances of the contract action deem only one source reasonably available.

Contracting Officer Date