Sole Source Justification.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C248-22-AP-4258

1. Contracting Activity: Department of Veterans Affairs (VA), Veterans Integrated Service Network 8

(VISN-8), Networking Contracting Office 8 (NCO-8), Logistics Services, James A. Haley Veterans Hospital (JAHVH), 13000 Bruce B. Downs Blvd., Tampa, FL 33612.

2. Nature and/or Description of the Action Being Processed: The JAHVH requires increasing the current contract with Hill-Rom, a large business. The VA requires medical bed systems that provide consistent bed features throughout all areas of the Community Living Center environment (Rehab, Extended Care, Palliative Care, Bariatric and Dementia Specialty Units). These elements of care are critical in maintaining the highest possible standards of care. So that caregivers can provide consistent protocols when using the same safe patient handling features, the acquisition of bed systems must meet the design and standardization requirements throughout the care environment.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This is a request to increase quantities to the current option in year one to lease specialty beds to accommodate the influx of patients being treated at the Community Living Center (CLC). The Department of Veterans Affairs's goal is to reduce premature morbidity and mortality and preserve the maximal quality of life and function. Therefore, preventive health in advanced age consists of efforts to promote lifestyle behaviors that avoid onset, minimize the progression of chronic diseases, and encourage heightened sensitivity to environmental conditions to reduce the likelihood of incidents that may be particularly hazardous to an older individual. It would not be cost-effective to post the increase on SAM.gov because the contract was already competed. The solicitation was published as an unrestricted, full, and open competition.

The total estimated increase to option year one is $701,882.40.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security

Effective Date: 02/01/2022 Page 2 of 3

( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is a request for an increase of quantities to lease specialty beds from Hill-Rom, the incumbent, a large business for procurement under FAR 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements. The request is an increase of quantities to the existing contract to accommodate patients treated at CLC. Adding leased beds to the contract will help the need for CLC and continue services with the current contractor. The urgent need to award the requested increase is such that the government (VA) would be harmed, and patient care would suffer if an award is delayed.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted to include a review of the current contract 36C24821P0023, which was compted; the solicitation method was unrestricted with SDVOB’s preference, which produced four quotes. Federal Supply Schedule (FSS) was also searched. There are similar beds found. However, it was not for leasing. Hill-Rom, a large business, is the incumbent contractor providing products and services at JAHVH and is immediately available to provide the requested items. No further research was conducted.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The requested increase of quantities is within the price quoted during the submission of quotes. The price was deemed fair and reasonable by the awarding Contracting Officer (CO), Michael Peirson.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was not conducted, see item #6.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

As stated in section 6, this contract was posted for full and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Small businesses were not searched due to prior market research, which indicated that there are no small businesses able to support this requirement.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This request is not a new requirement; it is to increase quantities to support the influx of patients admitted to the Community Living Center. The contract is on its first option year and competed for full and open competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

Effective Date: 02/01/2022 Page 3 of 3

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by

Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Leonora Simmons Date Title: Contracting Officer Facility: 8875 Hidden River Parkway, Tampa, FL. 33637

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Ellen S. Clark Date Branch Chief, Tampa Commodities Team I Network Contracting Office 8 Department of Veterans Affairs - VHA 8875 Hidden River Parkway https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx