Sole Source Justification-BidTab Final.pdf

SOLE SOURCE JUSTIFICATION

For purchases made under FAR Part 13, Simplified Acquisition Procedures (Under

$250,000)

Name and Location of the organization making the purchase:

Office of Acquisition and Grants Management Federal Highway Administration 1200 New Jersey Avenue, SE Washington, DC 20590

Describe supplies and/or services being procured:

This purchase will provide the FHWA with the access to the BidTabs data. The BidTabs database contains the State web-posting of winning bids submitted on highway construction contracts. This is a relatively large database, which provides a detailed universe of prices and quantities of pay items for State Department of Transportation contracts for highway construction projects. The total value of this effort will be $120,000.00.

Name and Contact Information of Required Source:

Oman System, Inc 3334 Powell Avenue Nashville, TN 37204

Point of Contact: Tiffany Ward Oman System, Inc Accounting Manager

Rationale supporting the sole source acquisition (Authority under FAR 13.106-1(b))

“(b) Soliciting from a single source:

(1) For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency*, exclusive licensing agreements, brand name or industrial mobilization). “

The FHWA developed and implemented a methodology and computer software to generate the National Highway Construction Cost Index (NHCCI) in 2009. Since 2009, the FHWA have been calculating and publishing the index on a quarterly basis. The index is built using the BidTabs proprietary database purchased from Oman Systems, Inc.

The data will enable FHWA to continue the production and quarterly publication of the NHCCI on the FHWA website https://www.fhwa.dot.gov/policy/otps/nhcci/), and assist in various construction cost analyses needs of the agency. The NHCCI measures the national average over time changes in the prices of highway construction activities. It is essential that the FHWA continue to purchase Oman’s BidTabs data to continue producing consistent, reliable and comparable construction cost indicators.

Oman Systems, Inc. is the sole provider of the BidTabs data. No other vendor is available to provide such specialized and unique data to allow FHWA produce consistent and reliable highway construction cost https://www.fhwa.dot.gov/policy/otps/nhcci/ indicators. It is, therefore, essential that the information and services described in this task order be purchased from Oman Systems, Inc, who is the sole provider of the data, to be compatible with FHWA’s existing methodology, scope, and SAS software application to produce the quarterly NHCCI and associated component contribution estimates.

Getachew Mekonnen

Typed Name and Signature of Requisitioner

Amalia Rodezno Typed Name and Signature of Contracting Officer

Getachew Mekonnen