Sole Source Justification_5K Volt Motor Analyzer CCAD SIGNED REDACTED.pdf

Control No: DSC-J&A25-2028

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Army Contracting Command – Redstone Arsenal – Corpus Christi Army Depot (CCAD), Contracting Office (CCAM-DSC) 9035 Ocean Dr. Bldg. 10, Mail Stop 18 Corpus Christi, TX 78419-5260.

2. Description of Action: Annual Calibration and maintenance support for the Electric Motor Analyzer, Model MCEmax.

Nature: New Requirement Contract Vehicle: Purchase Order Number AS41B0-2206-2208-A_ Pricing/Contract Type: Fixed Price Funds: Other Funds: _AWCF

FY: 2025

Name of Proposed Contractor(s) and Address:

_PDMA

_5909-C Hampton Oaks Parkway _Tampa Fl 33610

Brand Name Buy: No

3. Description of Services or Supplies: Annual Calibration and maintenance support is required for maintaining the Electric Motor Analyzer, Model MCEmax. The purpose of this acquisition is to provide Annual Calibration and maintenance support requirements to include any software/hardware updates during scheduled Calibration and maintenance support and shall be performed at the contractor’s facility. It is critical that any downtime is minimized with this Motor Analyzer. The period of performance for the service is one (1) base year plus two (2) one (1) year options.

The base is estimated at $XXXXX and all options years are estimated at the same amount of $XXXXX for each option year. The total estimated amount is $XXXXX to include the options.

Period of Performance: 12 Months from Date of Contract Award (Base Year) and two

(2) one (1) year option periods.

Base Period: 3/2025 to 3/2026 Value: $XXXXX Option Period 1: 3/2026 to 3/2027 Value: $XXXXX Option Period 2: 3/2027 to 3/2028 Value: $XXXXX Completion Date: 3/2028

Total Value: $XXXXX

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: PDMA Corporation (CAGE: 07XB9), 5909 STE C, Hampton Oaks Parkway, Tampa, FL 33610 is the Original Equipment Manufacturer (OEM) and retains all proprietary rights to the designs, drawings and specifications for this equipment. This information is necessary to provide the required services. All repairs, replacements parts, updates and calibrations are only performed by the PDMA Corporation. It is in the best interest of the Government to protect the operational capabilities of this equipment through PDMA Corporation support services in order to maintain the equipment to the OEM standards. There are no other known sources or authorized distributors with capability to perform the services required.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

7. Market Research: Market Research was conducted by Reymundo Vela, Industrial Specialist, CCAD (February 2024) and Harold (Jay) Russell (July 2024).

Contacting knowledgeable persons in the Government and industry regarding the commercial nature of this requirement and standard industry practices:

Greg Hurley, CCAD Electrical Engineer and Mark Williams, Regional Manager for PDMA Corporation.

After Discussions with Mr. Greg Hurley, CCAD Electrical Engineer and PDMA Regional Manager, Mr. Mark Williams because of PDMA proprietary rights with tester and calibration equipment specifically designed for the MCEmax, the motor tester must be shipped to the OEM (PDMA) facilities for all repairs and calibrations of this equipment.

There is no other known source or authorized distributor for this equipment.

Reviewed previous award: W912NW-22-P-0027, PDMA Corporation, 5909 Hampton Oaks Pkwy STE C, Tampa, Fl. 33610 - $39,900 - firm fixed price - 811310 - Sole Source - Other than Small Business Concern.

Internet and SAM search in February 2025. Only source found was PDMA Corporation.

Reviewed internet source for other companies with the possibility of carrying this model of tester as a distributer during February 2025 with negative results.

Other Market Research: The 5K Volt Motor Analyzer, model MCEmax , part no. M5552 was manufactured by PDMA Corporation. As the original equipment manufacturer (OEM) PDMA Corporation has and owns all proprietary rights to its designs, drawings, and specifications for this equipment. All repairs, replacement parts, software and hardware updates and calibrations can only be done through PDMA at their facility.

There is no other known source or authorized distributor for this equipment. This information was confirmed by the contract specialist via the company website, July 2024.

8. Other Facts: Additional procurement history. W912NW18P0063 awarded on 03 May 2018 to PDMA Corporation in the amount of $23,400.00 for a base plus two option periods. W912NW22P0027 awarded on 21 December 2021 in the amount of $39,000 for a base plus four option periods. Both awards were sole sourced to PDMA Corporation.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

HERNANDEZ.MICHAEL.1

127057300

Digitally signed by

HERNANDEZ.MICHAEL.1127057300

Date: 2025.02.26 12:58:29 -06'00'

Michael Hernandez Chief-Infrastructure Purchasing Branch

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis, market research and price history.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

SALYERS.JENNIFER.L

EE.1460038932

Jennifer Salyers Contracting Officer

Digitally signed by

SALYERS.JENNIFER.LEE.1460038932

Date: 2025.02.27 09:10:44 -06'00'