Sole Source Justification_2031JW24Q00059__Redacted.pdf

Treasury Standard Form – 1009 (Rev 10/18)

Prescribed by Treasury: DTAP 1013.106(b)

DEPARTMENT OF THE TREASURY

SF 1009 - FAR 13.106-1(b) SOLE SOURCE JUSTIFICATION FOR

ACQUISITIONS AT OR BELOW THE SIMPLIFIED ACQUISITION THRESHOLD

1. Identification of the requesting activity and contracting activity.

The requiring activity is the Office of Comptroller of the Currency (OCC), Information

Technology Services (ITS). The contracting activity is the OCC, Office of Acquisition

Management (AQM).

2.a A description of the supplies or services required to meet the agency’s needs.

The OCC seeks to acquire Definitive Pro Business Analytics Software, which is a business tool currently in use by the agency for budget formulation, application migration to the cloud, identifying organizational cost savings, IT budget formulation, investments and requirements prioritization, risk assessment, schedule optimization and strategy development. The software application combines investment planning and portfolio governance.

OCC investment management decision-making process involves the intake of investment data, assessment of investment priority criteria, optimization of investment selections based on budget or risk criteria thresholds, as well as collaboration of decision makers to advance investment decisions.

Definitive Pro is a unique item that provides the following functionality:

• Investment Data Capture – Step-by-step intake process to guide users through a complete set of data collection modules. These modules include business needs, priority assessment, solution approach, dependency resources, and five-year cost forecasts.

• Investment Risk Assessments – Identifies and ranks the investment based on risk factors (e.g., cost, dependency resources, duration, organizational priority score).

• Investment Budget Formulation – Calculates the total five-year costs, benefits, needed dependency resources and return on investment (ROI) values for all (or a selection of) submitted investments.

• Investments Prioritization – Evaluates and prioritizes business requirements to best meet critical success factors, and effectively address stakeholder preferences. Real-

Time Investment Decision-Making Support that assists management in real-time decision-making by instantly re-calculating the cost, risk, and dependency resources of various investment grouping scenarios. This is an efficient decision-making support capability, as it provides accurate data for each new investment scenario in real-time.

Management can run numerous scenarios in a single session to better understand the expected impact of various investment options.

• Meets the OCC Cybersecurity and Section 508 compliance requirements for solutions that run inside the OCC production environment.

2.b Name and business size of the vendor. Definitive Business Solutions, Inc.; Small

Business.

2.c Requisition No. 240269

3. IGCE/Estimated dollar value.

The IGCE amount is for a ten-month period of performance. Refer to the IGCE for additional details.

Treasury Standard Form – 1009 (Rev 10/18)

Prescribed by Treasury: DTAP 1013.106(b)

4.a Identification of the circumstances that preclude competition (Check the appropriate box that applies).

Urgency Exclusive licensing agreements Brand-name Industrial mobilization; Other: This is a unique and specialized item.

4.b Supporting information and facts (i.e. the details surrounding the requirement that supports the selection made in 4.a).

Definitive Pro Business Analytics software incorporates the Analytic Hierarchy Process

(AHP) and patented methods that build upon AHP to efficiently execute multiple criteria-comparisons of complex scenarios that present users with a variety of strategic options. The

Definitive Pro Business tool ranks user options and scores the elements of each proposed strategy. This tool has been configured for the OCC’s environment and implemented for all lines of business to use for investment decision-making processes.

An overview of the features provided by the sole source software to support the IT Investment

Management process include:

• ability for ITS and the business unit to define a business need/problem that can be solved with technology.

• functionality to document an analysis of alternative solutions and describe the selected approach.

• resource estimation capability, allowing the requester to identify the human resources required to complete a project.

• contract association functionality, indicate which contracts are associated with a particular proposed or active investment.

• ability to create project baselines, storing a snapshot of the proposed or active project.

• a rudimentary workflow to track the status of new proposed investments (and status of investments entered over the past several years).

The Definitive Pro Business Analytics software tool has been rigorously tested and configured to operate within the OCC’s environment to meet the agency’s needs. The OCC spent approximately five months putting this tool through the production certification process to ensure that it is fully production ready. Specifically, Definitive Pro meets the following requirements, the total of which no other AHP product currently does:

1. FedRAMP or SOC2 Type II Audit certification showing no outstanding high risks or exceptions for cloud-based software;

2. Security Assertion Markup Language (SAML)-Federated application access permission established within OCC’s access management platform and OCC’s NetSkope cloud access security broker;

3. Compliance with Section 508 Accessibility Requirements as determined by an independent auditing and testing organization; and

4. Received OCC CIO’s Authority to Use certification to operate inside the OCC production environment.