Sole Source Justification_00L signed-Rev1.pdf

Sole Source Justification under $250K

PMD Number: FY20-11676

Department: Code 104

Company Name/Brand: Iron Mountain

Description of Product, Supplies or Services required to meet the agency’s needs:

NSWC PHD has a requirement for offsite media storage in order to be compliant with regulations and with Approval to Operate documentation for the C-NE, and RDT&E networks.

Identification of Justification Rational:

☒ The Material or service must be compatible will aspects (Form, Fit, and Function) with existing systems presently installed.

□ A patent, copyright, proprietary data, or licensing agreement limits competition.

□ These are “direct replacement(s)” parts/components for existing equipment.

□ Urgency.

Identification of the Justification Rationale Explained: **If using form, fit, and function, describe the current equipment and how the new item/service must coordinate or interface.

**If using patent, copyright, proprietary data, describe the proprietary data. **If using direct replacement, describe this below.

Offsite media storage ensures the mission can still be supported if an event occurs on-base that would require restoration of the datacenter. The offsite media storage service must conform to specific National Archives and Records Administration (NARA) that is in accordance with DoD

5015.2 standard. This standard is found within the Electronic Code of Federal Regulations (e-

CFR) under the Facility Standards for Records Storage Facilities (36 C.F.R Section 1234). The media (consisting of back up tapes) placed in a proprietary transport case and taken to a local offsite storage facility. A qualified individual that has base access conducts transport. The storage facility must meet specific guidelines to store government material, and is currently being used by NSWCPHD

Specific Characteristics of the Item or Service required that Limit the Availability to a Sole

Source or Brand Name: **This is the most important section. Explain in detail why this company or brand are the only ones that can meet the requirement.

Iron Mountain is the only company that provides the specific transport and secure storing of the data tapes. The local storage facility meets all NARA requirements.. The current storage strategy established with Iron Mountain includes the use of storage containers, monthly scheduled pickup, tape rotation, onsite temporary storage, and offsite secure storage. A change in storage facility would cause additional cost and disruption to the existing service in place to the

Government to move all existing material that is currently being stored at Iron Mountain facility to a potential other location..

Market Research Conducted:

Iron Mountain quotes received. A second company, Vital Records, was contacted but was unable to meet our requirements. A third company, Archive America, was also contacted but they do not have a federal presence and do not meet the NARA standard. In addition, a sources sought was posted from 30 April through 10 May 2020. Two additional vendors provided capability statements. However, neither demonstrated they were able to meet our requirements.

Statement of Actions, if any to Remove Barriers to Competition in the Future:

NSWC PHD Contracts Office will continue to conduct market research as warranted to provide a broader vendor base as applicable for the types of supplies/services covered by this document. If another potential source emerges, NSWC PHD will assess whether competition for future requirements is feasible.

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

SHANER.KEITH.A. Digitally signed by

SHANER.KEITH.A.1231706379

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Contracting Officer Signature:

Signature Print Name, Title and Code Phone No. Date