Sole Source J and A_Redacted 2.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

July 2025 Page 2 of 4July 2025 Page 2 of 4

I. Contracting Activity.

20th Contracting Squadron, 321 Cullen St. Shaw AFB, SC 29152

II. Nature and/or description of the action being processed.

This requirement is for voice over Internet protocol hardware and software. for use on Shaw AFB Base. The Government intends to award a new contract for supplies.

III. Description of supplies/services required to meet agency needs.

This requirement is to engineer, furnish, install, and test a complete Unify OpenScape communications system for the 20th Fighter Wing Command Post (20 FW/CP), supporting both the primary and alternate operating locations. The effort includes installation and configuration of multiple controller positions with touchscreen console workstations, integration with UHF, HF, and Land Mobile Radio (LMR) systems, upgrade of voice recording capabilities, and full integration with the existing base VoIP infrastructure via SIP connection. The system shall support mission-critical Command Post communications, including conferencing, call routing, and radio-to-telephone interoperability. The contractor shall perform site survey, design, installation, system setup, testing, cutover, training, and documentation, and provide a one-year system warranty upon acceptance, with two optional years of follow-on maintenance and support.

IV. Statutory authority permitting other than full and open competition.

This acquisition is conducted under the authority of 10 U.S.C. 3204(a)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.The specific authority cited is FAR 6.302-1(a)(2), which applies when supplies or services are available from only one responsible source and no other type of supplies or services will satisfy agency requirements.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Unify Inc. is the sole manufacturer of the OpenScape system, which is the standardized communications platform utilized across all DAF CONUS Command Posts. This system is critical to Command Post operations and is configured to support mission-essential communications, including emergency response coordination and integration with existing base infrastructure. The OpenScape system is proprietary, JITC-certified, and listed on the DISA Approved Products List (APL). Air and Space Force Command Posts are standardized on this platform to ensure interoperability, continuity of operations, and compatibility with existing systems. Use of any alternative system would result in incompatibility with current infrastructure, loss of existing warranties, and unacceptable operational risk. MCS of Tampa, Inc. is the only authorized “Master Service Provider” certified by Unify to install, integrate, and maintain OpenScape Xpert systems.

This certification requires completion of Unify’s proprietary training and provides exclusive authorization to perform installation and maintenance. Without this certification, vendors are not authorized to access or support the system. Due to the proprietary nature of the system and the exclusive authorization of MCS of Tampa, Inc., no other contractor is capable of meeting the Government’s requirement.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

July 2025 Page 3 of 4July 2025 Page 3 of 4

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The Government conducted market research in accordance with FAR Part 10, including review of prior Air Force acquisitions for similar Command Post requirements, analysis of available industry information, and coordination with technical subject matter experts. Additionally, the Government coordinated with Mitel (parent company of Unify Inc.) to validate authorized providers of OpenScape Xpert systems. Mitel confirmed that MCS of Tampa, Inc. is the only authorized “Master Service Provider” capable of performing installation, integration, and maintenance of the system. No other vendors were identified through market research as capable of meeting the requirement.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer will determine price reasonableness in accordance with FAR Part 12. Price analysis will be conducted using comparison to historical pricing from prior Air Force and DoD acquisitions for similar OpenScape systems, as well as review of pricing data identified through SAM.gov and other available Government sources.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was conducted in accordance with FAR Part 10 through review of prior Air Force acquisitions for similar Command Post requirements, analysis of available industry information, and coordination with the requiring activity and technical subject matter experts. Additionally, validation was obtained through coordination with Mitel, confirming the proprietary nature of the OpenScape system and that MCS of Tampa, Inc. is the only authorized provider capable of performing the required services. No other vendors were identified with the required proprietary access and certifications to meet the Government’s requirement.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of any sources that expressed, in writing, an interest in the acquisition.

Market research and historical Air Force acquisition data confirm that Unify Inc. is the sole manufacturer of the OpenScape system and that MCS of Tampa, Inc. is the only authorized provider capable of performing the required installation, integration, and maintenance services. Based on these findings, no additional responsible sources are available.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

July 2025 Page 4 of 4July 2025 Page 4 of 4 of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.