Sole Source J-A FPE KC -Signed.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C776-26-AP-1017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C776-26-AP-1017

1. Contracting Activity:

The contracting activity for this requirement is the Department of Veterans Affairs, Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC).

2. Nature and/or Description of the Action Being Approved:

This justification is in support of a new, single award, Firm-Fixed-Price (FFP) contract for an Architectural-Engineering (A-E) firm to provide an independent third-party fire protection and life safety code review for project # 589-021 Construct Warehouse Addition and Reduce Warehouse Footprint Minor design at the Kansas City VA Medical Center (VAMC). This intendent review is required by Veteran Health Administration (VHA) Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects. The review must be performed by qualified Fire Protection Engineers (FPEs) who meet the qualifications and experience requirements outlined in Section IV, Qualifications. The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to meet the requirements. The period of performance is 21 calendar days from Notice of Award.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

PCAC awarded A-E contract 36C77624C0152 for project # 589-021 Construct Warehouse Addition and Reduce Warehouse Footprint Minor design at the Kansas City VAMC to A4 Services on July 24, 2024. The base award amount was $1,085,015. However, the design portion of the SOW did not include an independent third-party fire protection and life safety code review.

The anticipated award date for this new requirement is mid-March 2026. The estimated cost of the independent third-party fire protection and life safety code review is $7,439.69.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC

§3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41

USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;

For this action, 38 U.S.C. 8127(c), known as the Veterans First Contracting Program, provides the authority to directly contract with an SDVOSB or a VOSB. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C776-26-AP-1017

This requirement is for Architect-Engineering related services associated with an independent third-party fire protection and life safety code review. The proposed source for this acquisition is Above Group Inc., a registered and verified SDVOSB, located at 305 East Drive, Suite H, Melbourne, FL 32904.

Above Group Inc. has extensive experience performing the required services for this procurement.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Rul 5 applies):

An SBA Small Business Search query indicated there are 83 verified SDVOSBs under NAICS 541330 within the state of Missouri, that could potentially submit on this project. Due to the low dollar value of this procurement, a notice of intent so sole source was not required to be posted on SAM.gov.

This Justification and Approval (J&A) document will be posted within 14 days after award in accordance with FAR Subpart 6.301. The award synopsis will be posted to GPE in accordance with FAR Subpart 5.301.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The market price for the fire protection engineer will be compared with the rates from Above Group Inc.’s current PCAC A-E MATOC as well as a comparison of past pricing for fire protection services at the Kansas City VAMC. The contracting officer will make fair and reasonable determination prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research techniques used to identify potential sources for this requirement include an SBA Small Business Search query of the state of Missouri and a review of the PCAC A-E MATOC holders. A sole source award to Above Group Inc. is in the government’s best interest to successfully complete the independent third-party fire protection and life safety code review.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

There is interest amongst the PCAC A-E MATOC holders in this project.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before

Making subsequent acquisitions for the supplies or services required:

The Kansas City VAMC and VHA PCAC will compete future projects using PCAC’s A-E MATOCs or against an existing GSA schedule.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the

Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Aminul Islam Date COR/Healthcare Engineer Kansas City VAMC

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C776-26-AP-1017

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer Program Contracting Activity Central (PCAC)

DONALD MARSH Digitally signed by DONALD MARSH Date: 2026.03.11 07:49:11 -04'00'