Sole_source_intent_notice.pdf

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-

NAME).

The Substance Abuse and Mental Health Administration (SAMHSA), Division of Contract Management (DCM) on behalf of the Office of Intergovernmental and Public Affairs (OIPA) intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to FM Talent Source LLC, located at 912 Thayer Ave Suite 300A, Silver Spring, Maryland 20910, for temporary administrative services of a secretary to work in the Boston, MA; New York, NY; Philadelphia, PA;

Atlanta, GA; Chicago, IL; Dallas, TX; Kansas City, MO; Denver, CO; Seattle, WA and San Francisco, CA Regional Offices.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 561320, Temporary Help Services with a Size Standard of 34 million.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2023-04, effective 06/02/2023.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13— Simplified Acquisition and FAR subpart 12 — Acquisition of Commercial Products and Commercial Services.

STATUTORY AUTHORITY FAR 6.302-1

This acquisition is conducted as non-competitive under the authority of 41 U.S.C. 253(c) under provisions of the statutory authority of FAR Subpart 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

DESCRIPTION OF REQUIREMENT

The determination by the Government to make this a single-sole source requirement is based upon the market research conducted as prescribed in FAR Part 10-Market Research. The results of the market research concluded that FM Talent Source, LLC is a Women-Owned Small Business (WOSB) program and an Economically Disadvantaged Woman Owned Small Business (EDWOSB) program who already have the support staff and resources reasonably available in all the required region to complete this project and has consistently and competently completed this administrative service of a secretary requirement since 2013.

Background Within the Office of Intergovernmental and Public Affairs (OIPA), Substance Abuse and Mental Health Services Administration (SAMHSA) is the organizational placement of SAMHSA’s Regional Offices. The mission of the OIPA is to develop, coordinate, and communicate SAMHSA policy to improve behavioral health in America’s communities. One way that OIPA accomplishes this is through the work of the Regional Offices (ROs). The ROs consist of one Regional Director individual in each of the ten HHS Regional Offices and two to three public health advisors. The Office represents SAMHSA at meetings, both internal and external, while promoting SAMHSA’s profile in health services research by collaborating with other Departments and Agencies. These include but are not limited to other operational divisions within the U.S. Department of Health and Human Services (such as the National Institutes of Health, the Centers for Disease Control and Prevention, and the Center for Medicare and Medicaid Services). The primary intent is to facilitate the adoption of data-driven policies and practices by those working in the field to improve behavioral health outcomes with particular emphasis on cross-cutting policy and program coordination issues pertaining to behavioral health disparities.

Purpose and Objectives The purpose of this contract is to secure a sole-source award to FM Talent Source, LLC., for temporary administrative services of a secretary to work in the regional offices of Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Dallas, TX; Kansas City, MO; Denver, CO; Seattle, WA and San Francisco, CA. The contractor will perform routine administrative and miscellaneous clerical work. Based on a good working knowledge of the organization and substantive programs under the supervisor’s control, the contractor will also resolve problems associated with the administrative and clerical work of the office.

Scope Of Work The contractor will provide qualified temporary secretaries for the ten SAMHSA Regional Offices on an as needed basis. The Government will relay the number of secretary’s needed per region, length of temporary employment, location (telework vs. on-site) and the number of hours on an as needed basis, not to exceed 13,770 working hours or contractual dollar amounts. The Government will have the option to provide the contractor with the name of the qualified candidate for temporary employment or ask the Contractor to supply three (3) qualified applicant resumes to the Government within 14-business days of a request. The secretary shall have knowledge of varied basic and advanced functions of office automated word processing, spreadsheet, graphics and administrative programs and systems such as Microsoft Outlook (e-mail, calendar, files, etc.), Microsoft Word, Excel, Power Point, IRIS, etc. As well as of procedures for use of various standard office equipment such as telecommunications, faxes, copiers, manual or automated files, etc. and of many different procedures such as those for printing, supplies, equipment, and training requests, where each procedure may involve numerous steps. Experience providing administrative support for a senior manager of an organization.

The Secretary’s responsibilities may include but are not limited to the following:

a. Responsibility for providing technical support to the RA on a variety of management, administrative and program activities.

b. Managing all RAs supply tracking and storage.

c. Controls outgoing correspondence to ensure meeting necessary suspense dates and coordinates the efforts of subordinate staff members to ensure timely preparation of reports and correspondence. Coordinating RA’s clearance of the Executive Secretariat controlled correspondence and using the SWIFT system.

d. Providing basic technical assistance in the use of computer software, spreadsheets, and databases used by the RA (e.g. Microsoft PowerPoint, Excel).

e. Revises or composes acknowledgments, commendations, notifications, letters of transmittal, and official social notes for the supervisor's signature. Prepares a wide variety of recurring internal reports and documents from information obtained from available files such as time and attendance, overtime, production, travel, and/or budgetary reports.

f. Responsible of maintaining the RA's appointment calendar, using manual or automated processes, schedules appointments independently, reminds the supervisor of meetings, briefs the RA on the subject matter prior to the meeting, and makes the administrative arrangements as required.

g. Files the following items: correspondence, reports, records, publications, regulations, directives. Locates filed material by subject-matter, numeric designation codes or symbols.

h. Personally provides information about the office, its functions, and standard operating procedures as well as other similar information. Searches for and assembles information about the office's programs from files and records to respond to inquiries. Screens calls for the supervisor and staff and personally answers calls when the requested information concerns routine and procedural requirements.

Anticipated Period of Performance Base Year: July 2023 – July 2024 Option Year 1: July 2024 – July 2025

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the SAM Unique Entity ID

(UEI), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management

(SAM).

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by 07/17/2023 at 12:00pm EST and must reference solicitation number 280-23-0624 on your electronic request.

Responses must be submitted electronically to Ahmed.Hassan@samhsa.hhs.gov

All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.

mailto:Ahmed.Hassan@samhsa.hhs.gov