SOLE SOURCE - Hamilton Instrumentation Service.pdf

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Instructions:

1. Complete all fields below. Failure to provide all information may delay the processing of your request.

2. Include any documentation to support your request as attachments with the form.

3. Submit the complete form, with attachments to tammy.lichvar@state.co.us

1. Division / Office:

2. Name of Requester:

3. Name of Program Manager:

1. Vendor Name:

2. Vendor Contact:

3. Vendor Phone Number

4. Vendor Email:

5.

If yes, please explain:

Have you procured goods and/or services from this vendor in the past 2 years?

Choose:

CBI Forensic Services

Dustin Perry

Dustin Perry

Hamilton Robotics

Lea Pope

(775) 858-3000

Lea.Pope@hamiltoncompany.com

CBI Forensic Services owns eight (8) Hamilton STARlet instruments. We purchase Hamilton pipette tips and our annual service agreement from Hamilton every year.

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1. Describe in detail the goods and/or services to be procured and how they meet your needs special features, compatibility, etc.:

2. Are there other goods or services that can meet the state’s needs? Choose

If yes, please explain:

1. Is this purchase a one-time purchase

If no, identify approval period being requested:

Sta t Date (MM/DD/ ):

End Date (MM/DD/YY):

2. Provide estimated cost breakdown of goods and/or services covered by this

Goods:

Services:

for this procurement:

1.

2.

3. Was a cost or price analysis conducted:

4.

If you answered to 1-3 above, describe how the agency determined the prices were

Were the prices or rates compared to established catalog or market pric

Were the prices or rates compared to historical prices or rates for similar goods or services procured by in the past?

Since 2014, the CBIFS has used Hamilton Robotics STARlet instruments for the liquid-handling PCR set-up step of the DNA profiling process. Only Hamilton Robotics' personnel are factory trained and are the only authorized service representatives. In addition, only Hamilton Robotics is the sole contract for escalation services. These services include factor expertise and possible replacement of major components if deemed necessary by Hamilton Company. A service contract with Hamilton Robotics will provide regular preventative maintenance on these instruments as well as provide fast, reliable service whenever CBIFS experiences any issues with the instrumentation. In addition, CBIFS will receive proprietary software upgrades on the STARlet instruments.

07/01/26

06/30/29

$ 500,000.00

$ 500,000.00

Hamilton Instrumentation for use by CBI Forensic Services was validated for use in accordance to our polices and procedures. The cost of the service agreement was comparable to previous fiscal years agreement.

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. Is there any additional information that you’d like to provide in order for this request to be considered?

CBI Forensic Services (CBIFS) is statutorily required to perform laboratory analysis of forensic biological samples as well as DNA database biological samples. In order to meet these statutory requirements, the CBIFS must have the necessary instruments to develop DNA profiles to issue forensic reports to assist agencies in their investigations and enter DNA profiles into CODIS, the Combined DNA Indexing System. For eight years, the CBIFS has utilized Hamilton Robotics instrumentation for the liquid-handling of PCR set-up of the DNA profiling process. As previously stated, Hamilton Robotics is the only organization that provides authorized services for maintenance and repair to the STARlet instruments per the "Hamilton Sole Source Letter" (see attached).

If this request was not approved, the process would hvae to go out to bid and the end result may be a company or vendor that would deliver a product that is not validated to our system. That new product would take months and potentially years of validation to implement into our system.

The Colorado Bureau of Investigation Forensic Services (CBIFS) seeks sole source authorization for the following services to be obtained from Hamilton Robotics. This authorization would cover the service agreement and preventative maintenance for the STARlet (liquid-handling PCR set-up) instruments currently in use in the forensic laboratories in the CBIFS system.

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By signing below, you are certifying that the information submitted on this form is accurate.

The EDO Purchasing Director will make the final determination of Sole Source.

Signature __________________________________________ Date ___________

Printed Name and Title _________________________________________

Sole Source approved – purchase as requested.

Sole Source not approved – issue bid using performance specifications.

Director of Purchasing (or delegate) Signature ____________________________________

This approval is valid until: _______________

Dustin Perry Digitally signed by Dustin Perry Date: 2026.04.09 15:14:48 -06'00' 04/09/26

Dustin Perry, Laboratory Manager

Related Comments (responses received, quantity, NPSS1 REAA 2026-0179

Purchasing Agent: Dustin Roberts

Immunalysis Corporation 829 Towne Center Drive

Pomona, CA 91767 Telephone: (909) 482-0840 Fax: (909) 482-0850

April 11, 2025

Colorado Bureau of Investigation

To Whom it May Concern:

Immunalysis sells directly to the client laboratory in the US and does not sell through a dealer/distributor network.

Immunalysis is the manufacturer of the ELISA drug screening reagents and the sole provider of these ELISA drug screen reagents validated on the Tecan EVO automated ELISA processor utilizing Immunalysis’ NaviTrak software interface combined with Tecan EVOware software. The combined software, instrumentation package, and Immunalysis ELISA reagents have been optimized and validated to meet the demanding challenges of the forensic toxicology field.

Currently no other ELISA reagent manufacturer or ELISA equipment manufacturer has developed a validated application to match the above specifications obtained with the combination of Immunalysis ELISA reagents on the Tecan EVO using the specified software package.

This complete package of instrumentation utilizing software stated above is only available through Immunalysis. Service contracts supporting this specific ELISA package is only available through Immunalysis.

Please contact me if you need any additional information.

Yours sincerely, Rochelle Timbang Senior Supervisor, Product Support