Sole_Source_for_Customized_Taylor_Made_First_In_Emergency_Medical_Response_Bag_System.pdf

SOLE SOURCE

SS PS 007

SOLE SOURCE FOR CUSTOMIZED TAYLOR MADE FIRST IN

EMERGENCY MEDICAL RESPONSE BAG SYSTEM

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: July 31, 2025

DEADLINE FOR QUESTIONS: August 5, 2025

RESPONSE DEADLINE: August 7, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

SOLE SOURCE

Sole Source for Customized Taylor Made First In Emergency Medical

Response Bag System

1. Introduction

2. Vendor Questionnaire

Sole Source #SS PS 007 Title: Sole Source for Customized Taylor Made First In Emergency Medical Response Bag System

1. Introduction

1.1. Summary

1. Purpose

The County is seeking qualified providers of a Customized Taylor Made First In Emergency Medical

Response Bag System suitable for field deployment by emergency medical personnel. This bag system must meet strict operational and durability standards to support Advanced Life Support (ALS) level medical interventions, including airway management, medication transport, and a wide range of emergency medical equipment.

2. Scope of Requirement

Vendors are invited to submit quotations for providing a bag system that meets the following mandatory requirements:

3. Mandatory Technical Requirements 3.1. Bag Design and Configuration

• Must be designed as a Fully Customized Taylor Made First In Bag System for pre-hospital emergency medical care.

• Customizations shall include but is not limited to: Colors to match department branding, dimensions, modular components and built in compartments, labeling and logos,

• Must accommodate equipment and supplies for airway management equipment including but not limited to Direct view Laryngoscopy, Video Laryngoscopy, and surgical airways, medication delivery, IV access, trauma management, and general ALS-level interventions.

• Modular design required and must be able to be customized to meet our internal layout needs.

• External and internal features must allow for equipment accountability and ease of access under operational stress conditions.

• Bag and modules must be able to have custom labeling installed per our specifications and include our EMS logo on the outer surface.

• See attached rendering for reference.

• Approximate dimensions are: 20" X16" X 10"

3.2. Materials and Durability

• Outer and inner materials must be wipe-clean, fluid-resistant, anti-microbial, and flame retardant.

• Must provide lightweight construction compared to traditional PVC-based bags.

• All carrying handles and shoulder straps must be constructed from wipe-clean materials to the same standard as the body of the bag.

• Bag construction must support frequent cleaning and decontamination protocols used in emergency medical services.

• Bags must be offered in the chosen colors for the department.

3.3. Tracking and Accountability

• The system must be capable of supporting RFID and/or barcode tracking integration for equipment and controlled substances.

• The layout must support stencil-based or other visual accountability systems to aid in equipment checks and restocking.

3.4. Compatibility

• Bag system must be capable of integration with advanced airway equipment kits, oxygen delivery equipment, and medication storage modules.

• Must provide appropriate compartments and protections for delicate and high-value equipment.

3.5. Warranty and Support

• Must include a minimum three-year warranty covering normal operational wear and tear.

• Vendor must provide domestic customer service and support capabilities.

4. Proposal Submission Requirements

Responses must include:

A. Full description of the proposed bag system, including materials, dimensions, and modular configuration options.

B. Evidence of compliance with wipe-clean, flame retardant, and anti-microbial standards.

C. Warranty and support details.

D. Pricing, including volume discount options.

E. Estimated production and delivery timeline.

F. Contact information for technical and procurement questions.

5. Delivery of Final Product

• All final bags must be delivery to our headquarters located at 6575 North W Street Pensacola, Fla 32505

1.2. Contact Information

Travis Simmons

Purchasing Specialist

213 Palafox Place

Pensacola, FL 32502-5822

Email: rtsimmons@myescambia.com

Phone: (850) 595-4918

Department:

Purchasing

1.3. Timeline

Release Project Date July 31, 2025

Question Submission Deadline August 5, 2025, 12:00pm

Proposal Submission Deadline August 7, 2025, 10:00am mailto:rtsimmons@myescambia.com tel:(850)595-4918

2. Vendor Questionnaire

2.1. Can your company provide the products or services advertised?* ☐ Yes

☐ No

*Response required