Sole_Source.pdf

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Attached to
CONTROLLER FLUID Federal contract opportunity
Solicitation number
70Z08520Q40383B00
Issued by
Department of Homeland Security US Coast Guard

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70Z08520Q40383B00.docx DOCX document
FBO SHIPPING REQUIREMENTS.docx DOCX document
Clauses FAC.docx DOCX document
FBO PAYMENT TERMS.docx DOCX document

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PROJECT/TASK

NUMBER

CODE

ONE LEVEL ABOVE CONTRACTING OFFICER TELEPHONE NUMBER DATE

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER TELEPHONE NUMBER DATE

Sheet1

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT STATEMENTS SUCH AS ONLY KNOWN SOURCE OR ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
PURCHASE REQUEST OR REQUISTION NUMBER:
PROJECTTASK NUMBER:
ESTIMATED AMOUNT OVER 3000 BUT NOT EXCEEDING 150000:
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Purchase of: Three (03) Controller, Fluid, NSN: 6695-01-565-1283, P/N: U235963

OEM: Leslie Controls, Inc, CAGE: 35795

Used on WLM-175 Raw Water Temperature Control System

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: This fluid controller is part of the raw water cooling system for the central machinery propulsion plant , which is a critical control system for safe operation, machinery operating parameters and asset longevity for the WLM-175 class cutters. Breakdown of this system or its components may possibly lead to major damage or unsafe operation of the cutter. The CG does not possess technical design data, tolerances, & other information needed to evaluate alternate parts fro other sources.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: The Coast Guard did not purchase the manufacturer's proprietary data rights, and therefore, cannot determine with certainty that an alternative part number would mount to, interface with, or operate effectively with this cutter's engine control system. Failure of an alternative part, not conforming to the OEM's specifications, could cause significant damage or unsafe conditions.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE: Leslie Controls, Inc is the Original Equipment Manufacturer (OEM) for this part. When Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. OEM is the only know manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to manufacture this part used on WLM-175 class Coast Guard Cutters.
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.
SIGNATURE AND TITLE OF CUSTOMER:
CODE:
TELEPHONE NUMBER:
DATE:
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
ONE LEVEL ABOUT CONTRACTING OFFICER:
CODE_3:
TELEPHONE NUMBER_3:
DATE_3:

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