Sole Source Determination signed - CWO Hazardous Tree Removal.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: Designated Procurement Officer

Oregon Military Department

From: Environmental Branch

Installations Division

Agency Analyst/Procurement Specialist: Moya McKeehan

Date: 3/25/2022

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon

Administrative Rule (OAR) 125-247-0275

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of Contract: $60,000

3. Subject of Contract: Tree Removal at Camp Withycombe, 15300 SE Minuteman Way, Clackamas, Oregon 97015

4. Background:

The Camp Withycombe East-Munitions Response Site (“East-MRS”) contains unexploded munitions and explosives. The winter storms in 2021 damaged the perimeter fence and the forested interior. The perimeter fence was repaired and downed trees that blocked access and inspection routes were removed under an emergency declaration in 2021. Storm damaged trees are still present in the East-MRS that present a Life Health Safety Risk as the trees are at risk for collapse or falling inside the East-MRS and/or onto neighboring residential properties. Oregon

Military Department is awarding a sole source contract to AECOM to update the Safe Work

Plan, conduct an arborist inspection, perform hazardous tree trimming and removal, and prepare a post 2021 winter storm tree documentation memo.

5. Findings:

A. Market Research Overall Finding.

All work inside the East-MRS must be performed in accordance with the Military Munitions

Response Program (“MMRP”) and the Comprehensive Environmental, Response Compensation and Liability Act (“CERCLA”). The US Army Corps of Engineers (“USACE”) and National

Guard Bureau (“NGB”) awarded a contract to AECOM for munitions response at the East-

MRS, and all work performed in the East-MRS must be coordinated through AECOM.

B. Findings of Fact pursuant to ORS 279B.075 (2)(d):

The storm damaged trees require a qualified arborist capable of safely removing tall hazard trees in accordance with applicable MMRP, CERCLA, USACE, NGB and AECOM health and safety requirements. All access into and any work performed inside the East-MRS must be conducted through AECOM as they are the contractor in control of the site and under contract with NGB through USACE.

Approved By: ____________________________________________________________________

Sean McCormick, Designated Procurement Officer Date