Sole Source Determination.pdf

Control No. 20-RHCO-A-538

RFQ: W91YTZ20Q0274

Sole Source Determination (Brand Name) for Actions under the Simplified Acquisition Threshold (Currently $250K)

1. Contracting Activity:

Regional Health Contracting Office-Atlantic (RHCO-A) Delcarlia Contracting Cell 6021 5th Street, Building 1467 Fort Belvoir, VA 22060-5505

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: Total Dollar Value: $14,260.00

Name of Intended Contractor: E3 Gordon Stowe Street Address: 710 N Ellerman Rd City, State, Zip: Wentzville MO 63385

Phone: (636) 379-6435

Required delivery date or period of performance: 30 September 2020

3. Description of Supplies/Services: Hearing Aid Tester and NOAH Module

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

RFQ: W91YTZ20Q

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited:

Fort Campbell Hearing Program is in need of the new equipment for its new location at the SRP site described in paragraph 3 above. Gordon Stowe is the only authorized distributor for Audioscan equipment. They do not authorize third party vendors to maintain their proprietary equipment.

Additionally, Gordon Stowe is the exclusive sales and service agent for the Kentucky area with the following zip codes: 420-424. The Contracting Officer has determined that no other vendor has the capability to sale or service Audioscan equipment. Awarding the contract to another company, without exclusive sales and service authority, will only further delay the equipment purchase. The vendor has already stated that they would not sell to any distributor.

6. Actions to Increase Competition:

A solicitation was posted on Unison on 23 July 2020. Five vendors responded. The low quoter offered an exact match to the items requested and was awarded a contract on 11 August 2020. On 17 August 2020 the vendor stated that he could not supply the requested items as the manufacturer would not distribute the items to him. The other four quotes were evaluated, and all offered the same items. The manufacturer contacted the end user and stated that they would not sell to any distributor, as they had their own regional sales team. No other actions to increase competition are planned at this time.

7. Market Survey:

Market research was performed in accordance with FAR Part 10 by reviewing available information in Procurement Desktop Defense (PD2), Paperless Contract Files (PCF), GSA Advantage and the Small Business Administration Dynamic Small Business websites.

8. Procurement History:

Previous Contract or Purchase Order Number: NA Previously competed? N/A No Yes Previous authority for less than Full & Open Competition:

RFQ: W91YTZ20Q

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this sole source determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

RUPP.SHARLEEN.M.103565 Digitally signed by

Signature: 9877

RUPP.SHARLEEN.M.1035659877

Date: 2020.09.01 14:23:22 -05'00'

Submitted By: Sharleen M. Rupp Position Title : Hearing Program Manager

Email address: Sharleen.m.rupp.mil@mail.mil Date: 1 Sep 2020

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Barry Baxter Position Title: Contracting Officer

Email address: Barry.l.baxter.civ@mail.mil Date:

mailto:Sharleen.m.rupp.mil@mail.mil