Sole_Source_Determination_Approved.pdf
PDF 175 KB Posted
- Attached to
- Sole Source - Bio-Mark Pit Tags
- Solicitation number
- S-63500-00011295
- Issued by
- Jackson County, Oregon
About this file
This document is a Sole-Source Determination & Justification for the procurement of 15,000 Biomark APT 12 pre-loaded pit tags by the Oregon Department of Fish and Wildlife (ODFW). The pit tags will be used to gather vital data on the Deschutes River Stock hatchery spring Chinook program, which is critical given the low adult returns encountered in recent years. The Biomark APT-12 pit tags are the sole and commonly used tags that are compatible with ODFW's existing pit tag detection equipment at the Round Butte Hatchery and on the Columbia River dams.
The estimated cost of the sole-source purchase is $45,040. ODFW has determined that the Biomark APT-12 pit tags are the only solution that meets their unique technical specifications and integration requirements with their existing equipment and monitoring program. The sole-source justification cites compatibility, exclusive authorized representation, and the need for the goods as part of a pilot or experimental project as the basis for the determination.
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Text version
SOLE-SOURCE DETERMINATION & JUSTIFICATION
FOR SUPPLIES AND SERVICES
To: Contract Services
From: Ryan Moon Date: 4/9/2024
Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 for:
Description of Goods or Services:
15,000 Biomark APT 12 pre-loaded pit tags. Biomark item# BIO 12.B04V2PLT
Reason for Need:
Pit tags will be used to gather vital data on The Deschutes River Stock hatchery spring Chinook program.
This data is especially vital considering the extremely low adult returns encountered the last few years with Deschutes Stock spring Chinook. Data is used by ODFW to determine in stream adult return run estimates by year which guides us in making sound management decisions.
This study is being conducted on hatchery spring Chinook smolts raised and released at Round Butte Hatchery. The study will evaluate the effectiveness of increasing the number of adult returns of hatchery spring Chinook to the Deschutes River.
The Biomark APT-12 pit tags are the sole and commonly used pit tags for this purpose. They provide accurate and timely data to meet our needs. They are also the only pit tags that work in conjunction with our pit tag detection equipment at the hatchery (also manufactured by Biomark) as well as the in-stream pit tag detection equipment located on all the main stem Columbia River Dams. There are no other known options available which would allow us to accurately gather this vital data using our existing equipment.
Single of Multiple Purchases:
Single purchase for 2024.
Estimated Cost:
45,040.00
Research Leading to Determination:
Research conducted using internet search could not provide an exact match for the specifications required (size, ISO standards, immersion capability, frequency, speed, and distance detection for fish etc.). See attachment for specifications of Biomark APT-12 tags designed specifically to meet the needs for accurately detecting instream fish movements.
Analysis of Research / Findings of Fact:
Pursuant to OAR 125-247-0275(2)(a): Compatibility.
This purchase will add to an existing PIT tag monitoring study that utilizes Biomark PIT tags and Biomark readers and receivers. To be compatible with existing equipment, radio tags must be able to be detected by the existing radio telemetry receiver network and interrogation frequency of 134.2 kHz ±1.
Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data.
Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project.
Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.
Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:
unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
See letter attached from product manufacturer stating they are the manufacturer/seller of the product and have no resellers, or that they are the authorized reseller for the area in which the purchase will be made.
APPROVED BY:
Ken Loffink, Administrative Services Division Administrator, ODFW Date
4/10/24
File details come from the government source that posted it. Updated .