Sole_Source_Determination 12g SolarGPSPTT.pdf
PDF 194 KB Posted
- Attached to
- Sole Source Geo Tracker Transmitters
- Solicitation number
- S-63500-00001175
- Issued by
- Oregon
About this file
This document is a Sole-Source Determination & Justification for the procurement of 4 x 12g Avian GPS-PTT units from GeoTrack, Inc. by the Oregon Department of Fish and Wildlife (ODFW) for a sage-grouse research project in southeastern Oregon in partnership with Oregon State University. The justification cites the need for a lightweight GPS-enabled transmitter that is compatible with the existing research methodology and data collection requirements. After reviewing 15 potential manufacturers, ODFW determined that the GeoTrack 12g Solar GPS-PTT is the only product that meets the technical requirements while minimizing impact on the research subjects.
The total estimated cost for the 4 transmitter units is $16,000, with an approximate unit cost of $3,950 after a bulk discount. This will be a one-time purchase to support the 2-year duration of the research project. ODFW has determined that this sole-source procurement is justified under Oregon statutes due to the unique design, availability, and compatibility requirements of the transmitters for the ongoing research.
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Text version
SOLE-SOURCE DETERMINATION & JUSTIFICATION
FOR SUPPLIES AND SERVICES
To: Contract Services
From: Mikal Cline Date: 10/14/21
Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 for:
Description of Goods or Services:
4 x 12g Avian GPS-PTTs, manufactured by GeoTrack, Inc. We will also have a small VHF transmitter attached to the side to aid in recovery.
https://www.geotrakinc.com/products/solarGPS/PTT-12g-solarGPS.html
Reason for Need:
These units are proven to meet the needs of our contracted sage-grouse research in southeastern Oregon with Oregon State University. Switching brands or styles would compromise the integrity of the research. GeoTrack is on the only transmitter manufacturer that makes this GPS-PTT in a lightweight (12g) style that will have minimal effect on sage-grouse survival. There are other PTT transmitters in this weight from other manufacturers, but none with the critical GPS component.
Single of Multiple Purchases:
This will be a 1-time purchase for the 2-year timespan of this PR project.
Estimated Cost:
Estimated cost is $3400 per unit with bulk discount. We have budgeted up to $3950 per unit and plan to purchase 4 units. The total purchase under this sole source will not exceed $16,000.
Research Leading to Determination:
There are approximately 15 potential manufacturers of this product according to http://migratoryconnectivityproject.org/manufacturers/
The closest products we found are listed below.
MTI has a 12g Solar PTT but it does not have the GPS component. Their smallest GPS/PTT is 17g.
North Star has a 19g Solar GPS PTT that utilizes a different satellite (Globalstar) that we do
(ARGOS).
Cell Track Tech uses cellular technology, so they only work when in cell service Telemetry solutions’ smallest GPS PTT is 120g Lotek has very small solar GPS transmitters, but they use Doppler for the ARGOS locations, making the locations much less precise. These are intended for tracking migratory birds.
As stated, none of the aforementioned products/manufacturers meet the technical needs of the research project. Only the Geotrack product is small enough coupled with full GPS tracking capability.
https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.geotrakinc.com%2Fproducts%2FsolarGPS%2FPTT-12g-solarGPS.html&data=04%7C01%7CChristian.Hagen%40oregonstate.edu%7Ccc03150d2af24b94bf6a08d98f317bfc%7Cce6d05e13c5e4d6287a84c4a2713c113%7C0%7C0%7C637698264964524584%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=fx%2B1ZxLbzBT5%2BAVwGYEoJPUHh%2Br56UzmVIcoLb4iyBo%3D&reserved=0 http://migratoryconnectivityproject.org/manufacturers/
Analysis of Research / Findings of Fact:
Pursuant to OAR 125-247-0275(2)(a): Compatibility.
The Geotrack product is currently in use with the research project, and it’s continued use as we tag and track new birds is required for systems, data collection, and biological data integrity compatibility.
Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data.
Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project.
Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.
Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:
unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
Based on advice from the Primary Researcher (Dr. Christian Hagen, Oregon State University) regarding data needs and sage-grouse survivability, we researched various manufacturers of 12g Solar GPS-PTTs for avian applications. Only one manufacturer (GeoTrak) provides the product needed for this research to continue uninterrupted and with the best data collected balanced with minimal effect on the research subjects.
APPROVED BY:
Ken Loffink, DPO, ODFW Contract Services Date
11-5-2021
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