Sole_Source_Certifcation_-_Acoustic_Consulting.pdf
PDF 228 KB Posted
- Solicitation number
- SS102925
- Issued by
- Broward County, Florida
About this file
This is a Sole Source Certification document from the City of Dania Beach, Florida, Parks and Recreation Department, for Architectural Acoustic Consulting Services at the I.T. Parker Community Center. The requested services include a comprehensive acoustic study of the main hall, encompassing site visits with measurements, architectural plan reviews, acoustic environment assessments, design approach development, and a construction-ready bidding report. The scope of work requires the consultant to meet with design team members, review facility documentation, develop acoustic solutions addressing sound buildup and reflection issues, and deliver recommendations backed by research, data, analytics, and metrics. The notice was posted on October 29, 2025, with a response deadline of November 20, 2025. The project must be completed within four months of contract signing, with no specific site visit or bidders' conference scheduled beyond the initial consultant site visit.
The total fixed fee for this engagement is $8,400.00, structured as $4,200.00 mobilization fee, $6,900.00 for site visit and measurement services, and $1,500.00 for the final report, with additional consulting available at hourly rates from $100 to $300 depending on staff level. Edward Dugger + Associates, P.A. has been identified as the sole source vendor based on their industry expertise and unique capability to provide construction-ready bid documents with research-backed recommendations, distinguishing them from competitors who can only offer installation services based on estimated assessments. The City determined that other vendors contacted do not provide the comprehensive reporting aspect necessary for informed construction bidding. The procurement requires Edward Dugger + Associates to maintain $1,000,000 general liability, $2,000,000 professional liability, and $250,000 cyber liability insurance, with consultant liability capped at $25,000 or the total project fee, whichever is greater. Payment is due within 30 days of invoicing, with final reports withheld until payment is received.
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Sole Source Certification
In accordance with Florida Statute . s287.057(3)(c) goods or services available only from a single source may be exempt from competitive solicitation requirements. A sole source determination is not effective until the sole source certification request has been electronically posted for fifteen (15) business days without challenge, and subsequently approved in writing.
Name: Department:
Item/Service: Vendor:
Cost Estimate: Service Date Range:
Description of products, services or both intended for purchase:
Purpose (describe in detail the public purpose of requested items):
Justification (describe the criteria that qualifies this purchase as a sole or single source):
Sole Source Certification Explain how this pricing compares to other vendors/products and how it is considered to be fair and reasonable:
Requesting Department Certification Statement
I certify that the above item(s), materials or service is a sole source item for the reasons indicated above.
Requestor: Signature: Date:
Department Director:
Signature: Date:
Approval of Sole Source Purchase
Finance Director: Signature: Date:
City Manager:
Required if over $10,000
Signature: Date:
Cassi Waren 10.27.25
| Name: Franky Lazo |
| Department: Parks and Recreation |
| ItemService: Architectural Acoustic Consulting |
| Vendor: Edward Dugger + Associates, P.A. |
| Cost Estimate: $8,400.00 |
| Service Date Range: |
| Description of products services or both intended for purchase: The consultant shall provide Architectural Acoustic Consulting Services for I.T. Parker Community Center (main hall). To include site visit with measurements and a ready for construction bidding report. Architectural Acoustics: 1. Meet with the design team members to confirm elements of the Architectural Program which are important to the acoustic success of the Dania Beach Community Room Acoustic Study. 2. Review architectural plans, space descriptions, functional specifications, and other documentation to assess acoustical aspects of the design. 3. Develop design approaches for the acoustic environment. This shall include room configurations; area, volume and proportions; wall and ceiling shaping; and reverberation and sound reflection criteria.4. Prepare a report with our recommendations on how to improve the acoustic build up of sound with several approaches to improve the situation 5. Answer questions concerning our study. |
| Purpose describe in detail the public purpose of requested items: I.T. Parker Community Center was recently renovated and the facility is being highly used. With the increase of usage we have noticed that the sound has become an issue. This has presented problems for special events and for programs that occur in the main hall. This service will assist us in discovering the proper recommendations and solutions to fix the problems at hand. |
| Justification describe the criteria that qualifies this purchase as a sole or single source: Architectural Acoustic Consulting Services is a very limited service. We have reached out to multiple vendors and have done our research but have been unsuccessful in getting what is needed. We have been advise that Edward Dugger + Associates is an industry leader in these services and one that can provide the services needed. |
| Explain how this pricing compares to other vendorsproducts and how it is considered to be fair and reasonable: We have reached out to other vendors and they have informed us that they do not do the reporting aspect, which will give us construction ready bid documents. Unlike Edward Dugger + Associates, the other companies would be able to install acoustic panels but it will be based on their best estimated guess and not backed by research, data, analytics and metrics. Pricing seems fair and reasonable for the services provided. |
| Requestor: Franky Lazo |
| Signature: |
| Date: 10/23/2025 |
| Department Director: |
| Signature_2: |
| Date_2: |
| Finance Director: |
| Signature_3: |
| Date_3: |
| City Manager Required if over 10000: |
| Signature_4: |
| Date_4: |
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