Solar_Roadway_and_Residential_Street_Lighting.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

SOLAR ROADWAY AND RESIDENTIAL STREET LIGHTING

Charles Kammerer, Budget Analyst II

Procurement Services Division

3299 Tamiami Trail E,Naples, FL, 34112 charles.kammerer@colliercountyfl.gov

(239) 252-8951

Quick Quote Title: Solar Roadway and Residential Street Lighting

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Maps

1. QUICK QUOTE

Solar Roadway and Residential Street Lighting

Release Project Date: August 26, 2024

Question Submission Deadline: September 3, 2024, 12:00pm

Response Submission Deadline: September 5, 2024, 9:00am

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The County Redevelopment Areas Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Scope of Work

All lights include any and all materials required including but not limited to; Solar Panel, Battery, Battery

Enclosure, Foundation Anchor Base, brackets and all other required components for professional installation and service. Materials will have available Installation and Operating Manuals both in Printed and Electronic

Copy through QR Code on label of system. Warranty must be attached when submitting the quote responses, An Available Customer Service line to provide assistance if needed by the lighting contractor.

Provide unit prices for both roadway solar lights and residential street solar lights. Prices should be inclusive of warrantee and shipping.

5.2. Specifications

Specs for Solar Roadway and Residential Street Lighting including Materials Supply Quote:

• Meet FBC 2023 Hurricane Wind Load for Roadway Lighting

• Dusk to Dawn Operation

• Pole to be set on concrete pedestal

• 4000k

• Conform to ASTM B221, AMS-QQA-200/8

• Meets ANSI C136.36A-2010 and ANSI C136.40-2023

• 6061 – Transportation, structural pipe with resistance to corrosion

• American National Standard for Roadway Lighting Equipment - Luminaire Photometric output on the ground of the location attached.

• Provide quotes for specified locations for any additional Solar Light installation

• Weight and EPA and solar attachments to the Pole must meet the FBC Wind Loads for the Pole

• 45-degree bracket with through bolts

• Show Solar Energy Source and Load Relationships -Energy Production, Energy Consumption, Battery

Autonomy and Depth of Depletion and Relationship to Lumen Output

• Vendor to choose the appropriate level of lighting and then provide the back up data on that and provide

ISO Curve on a map from a location for required lighting levels to ensure appropriate light output minimum of .3ft candle

• Ansi minimum height between 18-25 ft. for roadway and residential lighting

Residential Street Lighting should be Solar Urban Style with straight bracket Salt Spray and Thermo SE UV

Powder Coat

5.3. Shipping

Shipping Address:

4825 Bayshore Drive Naples, FL 34112

Gated, must contact day of delivery to gain access

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1000000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

https://apps.fldfs.com/bocexempt/

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Roadway Solar Lighting 1 Unit Price

2 Residential Street Solar Lighting 1 Unit Price

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Upload E-Verify Profile*

*Response required

3. Upload Warrantee