Solar_Canopy_for_Employee_Parking_Lot_(Addendum_#3_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org

RTSX-260018-DS

SOLAR CANOPY FOR EMPLOYEE PARKING LOT

RELEASE DATE: October 20, 2025

RESPONSE DEADLINE: January 7, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Solar Canopy for Employee Parking Lot

Table Of Contents

1. INTRODUCTION

2. DEFINITION OF TERMS

3. SCOPE OF WORK/SPECIFICATIONS

4. FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIRED CLAUSES

5. TERMS AND CONDITIONS OF SOLICITATION

6. REQUIRED SUBMITTAL DOCUMENTS - FTA

7. SELECTION PROCESS

8. EVALUATION CRITERIA

9. AWARD

10. CONTRACT

11. GENERAL TERMS AND CONDITIONS

Attachments:

A - Draft Contract B - Anti-Human_Trafficking_Affidavit C - Davis Bacon Wage Determination D - Proposal Cost and Pricing Sheet E - GRU - #3895 - 9-10-25 - Inv. 500000018891 - $28945.09 - Rcpt-085355 F - RTS-Conformed-Vol1-dwgs G - RTS-Conformed-Vol2-dwgs H - RTS-Conformed-Vol3-dwgs I - Volume 1 Record Documents J - Volume 2 Record Documents K - Volume 3 Record Documents L - Buy America - Steel or Manufactured Products M - Certification Regarding Debarment N - Certification and Restrictions on Lobbying O - Disclosure of Lobbying Activities P - Federal Tax Liability and Recent Felony Conviction Q - Prohibition on Certain Telecommunications...

R - Tabulation of Subcontractors and Material Suppliers S - Contractor Responsibility Certification T - Federally Funded Purchase Questionnaire

1. INTRODUCTION

1.1. Summary

The City of Gainesville's Regional Transit System ("RTS") is seeking a qualified and responsible Proposer to provide design and construction of the $4.3M Regional Transit System (RTS) photo-voltaic (PV) panel employee parking lot canopy to provide power to RTS’ collocated facilities.

1.2. Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

1.3. Procurement Representative

Daphyne Sesco

Procurement Specialist 3 sescoda@cityofgainesville.org

Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville

Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

1.4. Timeline

RFP Available for Distribution: October 20, 2025 https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville

Pre-Proposal Meeting (Non-Mandatory): November 19, 2025, 9:00am

Regional Transit System is located at 34 SE 13th Road, Gainesville, FL 32601. Attendees may park in front of the Administration Building or, if full, park in the employee parking lot to the right. Press buzzer for entrance to lot. Meet in the Administration Building lobby. We will walk over to the site as a group.

Deadline for Receipt of Questions: December 5, 2025, 11:59pm

Response Submission Deadline: January 7, 2026, 3:00pm

Oral Presentations/Discussions, if needed: January 28, 2026

2. DEFINITION OF TERMS

2.1. DEFINITION OF TERMS

A. Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

B. Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

C. Bid: The written response to a Solicitation.

D. CITY: City of Gainesville

E. Cone of Silence: The period between the issue date of the solicitation and the time CITY Officials and

Employees award the contract.

F. Due Date: The date the response is due.

G. Lobbying: When any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by CITY officials and employees, except as authorized by procurement documents.

H. Non–Responsive: A response that does not meet the material requirements of the solicitation.

I. Redacted: means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

J. Respondent: An individual or business entity that submits a response to a Solicitation.

K. Response: A written document submitted by a Respondent in reply to Solicitation.

L. Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

M. Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid (ITB), Request for Proposal (RFP), Request for

Quotation Quote), Invitation to Negotiate (ITN) or Request for Statement of Qualifications (RFSQ).

N. Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

O. Unredacted: means that the entire document, including the confidential/proprietary information, has not be obscured and is visible for the evaluation team to use in their evaluation process.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. MINIMUM QUALIFICATIONS

A. The Proposer shall have a minimum of five years’ experience designing, procuring, and installing PV

Systems. The Proposer shall have designed and installed a minimum of three PV systems with a total installed project capacity of more than five (5) MW.

B. The Proposer shall provide a minimum of three (3) US customer references.

C. Design and construction shall be by or under the responsible charge of a Professional Engineer, licensed in the state of Florida, who has experience with facility electrical and energy systems.

3.2. PROPOSAL REQUIREMENTS

(Provide the requested information from SUBMITTALS section below as well).

Each Proposer shall submit the following information with their proposal response:

A. Address and contact information for the corporate office. Address and contact information for the local office.

B. Identify Project Manager and any Key Personnel for this project and submit resumes for each. The Project

Manager must meet the experience requirements set forth above under “Minimum Qualifications”, item

C.

C. For each Subcontractor, identify the company name, address, contact information, and project role(s), and describe the experience of each Subcontractor with PV Systems.

D. Provide a completed Proposal Cost and Pricing Sheet.

E. A general description of the proposed system and minimum technical requirements are identified herein. Proposals shall include preliminary drawings, PV, and PV layouts, and manufacturer information

(cut sheets) for each major system component. Include any other information that will help the RTS to gain an understanding of the proposed PV System, along with its features and benefits. Discuss any ongoing maintenance considerations and/or recommendations. Discuss any economic benefits generated from the project.

F. Provide an estimated timeline for project implementation.

3.3. DESCRIPTION

The City of Gainesville Regional Transit System (“RTS”) is seeking an experienced Proposer to submit a competitive proposal to deliver the turnkey installation of Photovoltaic (PV) Systems and Parking Lot Canopies at the employee parking lot area of the RTS facility located at 34 SE 13th Road, Gainesville, FL 32601. The employee parking lot consists of approximately 470 spaces, or 207,000 square feet (see figure below).

The purpose of the project is to provide power directly to the RTS facility during hours of usage to defray electric utility costs, and to provide shade for vehicles parked in the parking lot. Excess energy may be metered back into the regional grid. As part of the project, RTS anticipates the removal of mature trees in the parking lot within the extent of and immediately adjacent to the footprint of the canopy, but does not favor the elimination of parking spaces.

The RTS has established minimum technical installation and performance requirements for the PV System considered for installation. Project submitted for review must include a conceptual layout illustrating the general arrangement of the PV System components, as well as an energy generation summary to function as the Basis for Design (BOD) for the proposed PV System. The PV System conceptual layout shall include PV modules, site-specific interconnection equipment, and inverters. Proposers shall note that final project design and engineering are not provided herein, but will be undertaken by the Proposer.

The project that is submitted and approved must reach Permission to Operate (PTO) by 01/30/2027.

**NOTICE TO ALL BIDDERS:

The entire budget for this project is limited to $4,490,000.

o Purchase/Installation and Annual Maintenance for Year One (1) – shall not exceed $4,265,000.

o Workforce Training – shall not exceed $225,000.

Submittals exceeding either amount and/or total amount will not be evaluated or considered for award.

Pull down GRU and Utility Bill Information AND RTS Site Plans (conformed set of drawings (three parts) and record documents (three parts) from the "Downloads" tab.

3.4. SCOPE OF WORK

A. The terms “Proposer” and “Awarded Proposer” are used interchangeably in this specification. All of these terms apply to the Awarded Proposer and contract holder once awarded.

B. Proposer shall be responsible for site preparation, which will include the removal of parking lot trees, and a construction phasing plan to ensure continuous access to the remainder of the parking lot during construction.

C. Proposer shall provide all work necessary to install a complete PV System, including but not limited to engineering, design services, permits, materials, labor, equipment, site preparation, clearing, and grubbing, installation, utility interconnection, inspection, commissioning, and Permission to Operate

(PTO) for a complete PV System located within the identified areas.

D. Proposer shall provide workforce training to RTS employees in the operation, maintenance, and troubleshooting of the PV System, and shall invoice training costs separately. Five percent (5%) of the project budget is set aside for training expenses.

E. Proposer will be responsible for all permits required by the Authorities Having Jurisdiction and receipt of Certificate of Approval (C of A).

F. Proposer shall abide by all National Electric Code (NEC) codes, Gainesville Regional Utilities (GRU) rules and regulations, and Federal Transit Administration Buy America requirements with the design and installation of the PV System.

G. The PV design will assure that any PV System failure does not affect the quality or supply of electricity provided by GRU to the RTS property.

H. Proposer will conform to the insurance requirements of the City. Proposer shall be responsible for the protection of all existing site/building components within and adjacent to the areas of this work.

I. While the information provided herein is believed to be accurate and reliable, neither RTS make any representations or warranties, expressed or implied, as to the accuracy or completeness of such information.

3.5. SPECIFICATIONS

A. This specification includes the minimum technical requirements for the design, installation, testing, and commissioning of the proposed PV System located at the RTS employee parking lot.

B. Structural Requirements:

1. Carport Size: This project considers a total of 470 parking spaces.

a. Standard car space size: Approx. 16-18 feet long by 8-9 feet wide.

b. Allow space for multiple cars if needed and ensure appropriate clearance for vehicle height.

2. Height Clearance: The minimum height clearance should typically be around 13’ 6” to allow for vehicle entry and avoid shading.

3. Materials: Solar carports need sturdy materials such as steel, aluminum, or reinforced concrete to support the panels and withstand environmental wind uplift forces.

4. Wind Load: The carport should be designed to withstand local wind loads as required by Florida

Building Code for this type of structure.

C. Electrical System:

1. Solar Panel Capacity:

a. Solar panels should be UL-listed and registered with the Florida Solar Energy Center (FSEC).

They should comply with the minimum wind speed load resistance requirements for the State of Florida.

b. Power Output: The total output is limited to 1058 kW DC, which represents 90% of current capacity. If the Proposer is proposing a higher output, the cost of a new transformer must be included in the project proposal.

2. Inverter Specifications:

a. Type of Inverter: Can use single- or three-phase inverters depending on the electrical system.

Power optimizers can also be considered in the design based on system size, shading conditions

(if applicable), or if independent panel monitoring is needed.

b. Capacity: The inverter must handle the total DC power output from the panels and convert it to

AC for use. Ensure the inverter capacity aligns with the panel output, in compliance with UL-listed standards.

3. Electrical Wiring and Conduits:

a. Wiring: Use solar-grade cables to connect panels, inverters, and storage to grid connection points. All wiring should be UV and weather-resistant.

b. Conduits and Junction Boxes: Should be weatherproof to protect the electrical components from rain, dust, and other environmental conditions.

D. Solar Panel Specifications:

1. Efficiency: Note efficiency in proposal. Efficiency may be a tradeoff between price and space.

2. Temperature Coefficient: This measures panel's efficiency decreases as temperature rises. A lower coefficient means better performance in hot conditions.

3. Tilt Angle and Orientation:

a. Tilt Angle: The ideal tilt depends on your latitude. In general, a tilt between 10º and 30º is common for solar carports.

b. Orientation: The panels should ideally face southern exposure to maximize sunlight capture.

E. Systems Description- The PV System will include:

1. PV Modules: All PV modules must comply with local, state, and federal regulations. Module UL

Listing: UL 61730

2. Mounting System: PV carport system shall be custom-engineered to specific site conditions with high-strength steel with corrosion protection.

3. Inverters: The efficiency of inverters will be considered as part of the proposal evaluation. All inverters shall include a minimum ten-year warranty for parts and labor. Inverter UL Listing: UL

4. Combiner Boxes: Combiner boxes shall have the following characteristics: NEMA 3R enclosure, 10A input, 1,000 VDC, rapid shutdown, and UL listed.

5. Disconnects: All disconnects shall be fused.

6. Battery Storage: Battery storage must be guaranteed to last for 10,000 cycles or 10 years. All components and systems must be UL-listed.

F. Water Drainage:

1. The carport design should include an integrated drainage system to prevent water from pooling around the structure or on the panels.

2. The design shall not impact the existing stormwater management system for the parking lot.

G. Monitoring – See DATA ACQUISITION/METERING under PRODUCTS section of this RFP.

H. Equipment Warranties – See WARRANTY section of this RFP.

I. Employee parking amenities should include under-canopy LED lighting with a timer.

J. UL Listing: Ensure that all key equipment is certified under Underwriters Laboratories (UL) standards for safety and performance.

K. Energy Production Performance Guarantee: Proposer shall provide a Production Guarantee Letter for performance metrics, such as energy production, typically expressed as a percentage (e.g., 80% production for 20 years).

L. Utility Interconnections: Compliance with local utility interconnection standards and regulations, including net metering agreement.

1. Current GRU net metering rate only pays the fuel adjustment rate, which would be the market cost of fuel only to produce that amount of energy. Proposer should use this as the base assumption for economic calculations spanning the lifetime of the project.

M. Optional:

1. Battery Storage: Given the low return from net metering and daily fluctuations in power generation, integrating battery power storage into the project is an option that the Proposer may offer.

a. Specify capacity, chemistry, and integration with the main system.

N. Environmental Compliance: Adherence to environmental regulations and standards as may be required by local, state, and/or federal (i.e., FTA) governments.

3.6. SUBMITTALS

(All proposers are to submit preliminary “rudimentary” drawings and as much information for A.-H. as possible with their proposal response. The awarded proposer must fulfill the requirements from SUBMITTALS all the way through REQUIREMENTS once awarded a contract.)

A. Shop Drawings Package: Shop drawings shall be provided for the RTS and code enforcement compliance review for the host site. The Proposer shall prepare the shop drawing package, including the following items, within ten (10) business days from the receipt of written notice to proceed:

1. Project schedule;

2. PV array installation and string diagrams;

3. Single-Line Drawing;

4. Equipment cut sheets/product data, including data on features, components, ratings, and performance for PV modules, mounting structure, combiner boxes, inverter, kWh meter, Data

Acquisition System, optimizers, batteries;

5. Installation details, including mounting method and location of combiners and other equipment;

6. Equipment staging and material storage plan;

7. Crane lift plan and;

8. Structure protection plan.

Shop Drawings shall indicate fabrication details, dimensions, weights, loads, required clearances, method of field assembly, components, and location and size of each field connection. Include design calculations, wiring diagrams/string maps, locations of conduit runs, and mounting details for components.

Restrict submitted material to pertinent data. For example, do not include the manufacturer’s complete catalog when pertinent information is contained on a single page.

B. Health and Safety Plan: The Proposer shall submit a Health and Safety Plan within ten days from receipt of written notice to proceed and observe all prudent and standard industry safety practices required for performing construction work of this type, including all applicable OSHA standards. The

Health and Safety Plan shall include building occupant safety considerations and planning for building/occupant communication regarding construction activities.

C. Structural engineering services shall include, but may not be limited to: design plans, design calculations, wind load analysis, ballast design/impact, seismic design analysis, and any information requested by RTS, etc.

D. Field Test and Observation Reports: Indicate and interpret test results and inspection records relative to compliance with performance requirements.

E. Certified Summary of Performance Tests: Demonstrate compliance with performance criteria.

F. Factory Test Reports: For units to be shipped for this project, showing evidence of compliance with specified requirements

G. Start-up procedures, testing procedures, and testing reports are required for all systems included in this specification. Testing procedures shall be submitted to RTS prior to installation and shall, at a minimum, outline the manufacturer’s procedure for successful testing of the equipment after installation. Testing Reports shall be record documents of the post-installation test, itemizing the requirements of the Test Procedure and noting if individual requirements were met or not met, with notes and comments as needed. Testing reports shall be provided to RTS upon completion of testing, prior to the final invoice.

H. Maintenance Data – include the following:

1. Provide a complete parts list, operating instructions, and maintenance manual covering equipment at the time of installation, including, but not limited to:

a. Description of system and components;

b. Manufacturer’s printed operating instructions.

c. Detailed operating instructions for both normal and abnormal conditions.

d. Printed listing of periodic preventive maintenance items and recommended frequency required to validate warranties.

2. List of tools and replacement items recommended for storage at the project for ready access.

Include part and drawing numbers, current unit prices, and source of supply.

3.7. QUALITY ASSURANCE

A. All Subcontractors and workers used by the Proposer must be licensed and bonded to perform these services in the State of Florida.

B. All Professional services concerning delegated design utilized by the Proposer must be licensed in the

State of Florida.

C. All PV modules shall be individually tested and certified at the factory.

D. All equipment and materials shall be new, unused, and free of defects.

3.8. WARRANTY

A. General Warranty: Special warranty specified herein shall not deprive the City of other rights City may have under other provisions of the Contract Documents and shall be in addition to, and run concurrent with, other warranties made by Proposer under requirements of the Contract Documents.

B. Special Warranty: Written warranty, executed by the manufacturer, agreeing to repair or replace PV equipment and system components that fail in materials or workmanship within the specified warranty period, at no cost or expense to RTS. Proposer shall obtain industry-standard, manufacturer equipment warranties.

1. PV Modules – Modules shall come with a ten-year warranty that guarantees a replacement module for any module defect caused by materials or by workmanship at the factory. The module shall be covered by a power warranty that guarantees the module’s power will be no more than twenty percent less than the original power after twenty years of operation.

2. Mounting System – Manufacturer shall warrant the mounting system hardware to be free from defects in material and workmanship for a period of one year.

3. Combiner Boxes – Manufacturer shall warrant the Combiner Boxes to be free from defects in material and workmanship for a period of one year.

4. Inverters – The manufacturer shall warrant the inverters to be free from defects in material and workmanship for a period of ten years.

3.9. PRODUCTS

A. GENERAL COMPONENT REQUIREMENTS

1. Equipment shall comply with all applicable national, state, and local codes and regulations, including seismic, fire, wind, and racking codes and regulations. Additionally, more specific compliance requirements may be listed under individual equipment headings.

2. Outdoor components must be made with corrosion-proof materials such as stainless steel, galvanized steel, and aluminum.

3. The use of wood products pressure-treated or otherwise, is not acceptable.

4. Electrical components shall be designed for a 1,000-volt system or greater.

5. All materials that are used outdoors shall be sunlight and UV resistant.

6. Materials shall be designed to withstand the temperatures to which they are exposed.

7. Only stainless steel, galvanized steel, and aluminum fasteners shall be used.

8. Structural members shall be corrosion-resistant stainless steel, galvanized steel, and/or aluminum.

9. All electrical equipment shall be rated for the current and voltage ratings necessary for the application.

10. Wind uplift resistance shall exceed the regional wind specification as determined by the local code enforcement and/or authority having jurisdiction, and must be verified in writing by a Professional

Engineer licensed in the State of Florida.

11. PV installation shall not unreasonably restrict access to building components, equipment, or access.

12. All outdoor inverters shall have an enclosure rating of NEMA 4 or 4X. All indoor equipment shall have an enclosure rating of NEMA 12 or greater.

13. PV System controls and data acquisition system should be open-architecture, be compatible with existing and future Building Management Systems (BMS), and have the ability to be virtually connected to future PV Systems on the property utilizing an interoperable SCADA System.

B. PV MODULES

1. PV System hardware must be selected based upon a thirty-year (30) system design life.

2. PV modules and system equipment shall be mounted to prevent pooling of water, and shall not compromise existing stormwater drainage infrastructure. PV modules shall be mounted in a generally southern orientation to improve performance.

3. PV modules and installation materials considered hazardous materials, defined by the Florida Department of Environmental Protection, are not acceptable for use.

4. Grounding connections to modules shall be arranged such that removal of a PV module does not interrupt ground connection to other modules.

C. DISCONNECT SWITCHES

1. AC Disconnect Switches – The inverter disconnect shall be a heavy-duty fused disconnect, rated for use, with three-pole plus isolated neutral and ground. Fuses shall also be class RK5, 1000VAC, with a minimum interrupt capacity of 65kA.

2. DC Disconnect Switches – The DC disconnect(s) shall be 1000 VDC, fused, rapid-shutdown, and heavy-duty safety switch(es).

D. WIRING/CONDUCIT ELECTRONIC MOUNTING

1. All system wiring shall be copper only and in accordance with Section 690 of the NEC, as well as the manufacturer’s wiring guidelines for wiring sizes and connections. The wires used shall have a temperature rating of 90° C or higher.

2. Outdoor electrical conduits shall be aluminum cable tray or rigid galvanized, with NEMA 3R enclosures and watertight connections. Indoor conduits, if applicable, shall be Electrical Metallic Tubing (EMT).

3. Exposed cables shall be minimized and shall be UV resistant.

E. DATA ACQUISITION/METERING

1. The Data Acquisition System (DAS). The DAS equipment will be provided by the Proposer as part of the PV system. The DAS shall include instrumentation that measures and records environmental and PV system performance conditions, including ambient temperature, wind speed, plane or array of solar irradiation, and AC system power output.

2. The DAS shall include a data-logger, modem for data retrieval, NEMA 4 enclosure, temperature measuring device, anemometer, and solar sensor. AC kWh measurement equipment must be revenue-grade.

3. DAS system must be designed and installed to meet interoperability requirements within RTS’s existing Building Management System.

4. The Proposer shall install the DAS system in compliance with manufacturer’s requirements. Upon completion, the Proposer shall provide a transition of the administrative control and responsibility from the Proposer to the Operations and Maintenance (O&M) provider.

5. The DAS shall have a real-time Internet digital display of the following information:

a. Instantaneous system output in kW;

b. Instantaneous irradiation in watts/square foot;

c. Instantaneous ambient temperature;

d. Instantaneous wind speed;

e. Daily system output in kWh – Any day and day to hour;

f. Monthly system output in kWh – any month and month to date;

g. Annual system output in kWh - any year and year to date;

h. Graphical comparison of projected system output to actual output;

i. Energy cost savings and;

j. Environmental impacts, including carbon dioxide reductions.

3.10. INSTALLATION REQUIREMENTS

A. Required combiner-level over-current protection devices shall be labeled and accessible for maintenance. Each shall have trip ratings no greater than the de-rated amperage of the conductor it protects.

B. Electrical connections and terminations shall be fully tightened, secured, and strain-relieved as appropriate.

C. Mounting equipment shall be installed to the manufacturer’s specifications.

D. Installation should be organized and neat. Module connections and wiring should be neatly prepared and easily accessed by service personnel.

E. Cables, conduit, exposed conductors, and electrical enclosures should be secured and supported according to code requirements.

F. National and local electric and building code requirements shall be met as determined by the local authority having jurisdiction.

G. The connection of the inverter to the building AC power distribution system shall include application of and coordination for utility disconnect, reconnect, cut-in and bi-directional meter installation.

H. The PV canopy systems shall have a minimum clearance of 13’6”.

I. The PV systems shall maintain the integrity of the building electrical system. The Proposer shall carefully inspect the electrical system to ensure against harmonic distortion, fault protection issues, and interconnect problems.

J. The connection of the inverter to the building AC power distribution shall be at or near the utility service entrance location in each building. All electrical equipment required for connection of the inverter to the distribution shall be mounted in proximity to the main panel board and shall be approved by the RTS and the RTS’s representatives. All routing of raceways and wiring to the service entrance location shall run concealed, internal to the building unless prior approval from the RTS or their representative is received.

K. All walls, ceilings, etc. internal to the building damaged/altered by this work shall be replaced/repaired to match the existing surrounding surfaces in their existing condition prior to the work performed after all installations are complete.

L. All installations of equipment and raceways shall be coordinated and approved by the RTS prior to the start of any work. Proposer must contact the RTS a minimum of three (3) days prior to the start of any installations to perform a walk-through of all proposed routings and locations.

3.11. INSTALLATION STANDARDS

A. All Local and NEC codes shall be observed.

B. System installation shall conform to the manufacturer’s installation manual and approved shop drawings prepared and submitted by the Proposer.

C. Array mounting hardware supplied by the Proposer shall be compatible with the site considerations and environment. Special attention shall be paid to minimizing the risk from exposed fasteners, sharp edges, and potential damage to the modules or support structures. Corrosion resistance and durability of the mechanical hardware shall be emphasized – the use of stainless steel, galvanized steel, and aluminum fasteners is required. The use of ferrous metals and wood components is not acceptable. Pipe supports made of UV-rated plastic curb-type standoffs are acceptable, provided the fasteners are stainless steel, galvanized steel, and/or aluminum.

D. The Proposer shall ensure installing Subcontractors (if used) are familiar with the manufacturer’s installation guidelines.

E. Interruption of electrical power to other circuits shall be minimized and shall be scheduled not less than seven days in advance at a time that will minimize impacts on the occupants (if the interruptions are significant, permitted times may be restricted to nighttime only). Installation crews shall minimize disturbance (due to noise, dust, odors, and moving of equipment) to building occupants and activities.

F. Sites shall be maintained and kept secure, free of excessive debris, and in safe condition during the construction period. Site should be left “broom clean” after work is complete at the end of each work day. All work will comply with the National Electric Code, the National Fire Code, and the Uniform

Building Code, and shall be inspected by local inspectors at each appropriate phase.

G. The Proposer shall provide and execute a pedestrian and vehicle access plan for the employee parking lot during the various phases of construction so that employees can continue to park in designated areas during construction and safely walk back and forth from their vehicles and the entrance gates to the main RTS facility without crossing through or interfering with construction activities.

H. When it is necessary for the Proposer’s employees or vehicles, or their Subcontractor(s) employees or vehicles to access the main facility (e.g. the Shop), they shall proceed to Gate 2 on SE Veitch St and request entry. Under no circumstances are they to approach RTS employees in the parking lot or elsewhere requesting that they open gates, doors, etc.

3.12. DELIVERY, STORAGE, AND HANDLING

A. The Proposer shall deliver installation components to their final locations in protective wrappings, containers, and other protection that will exclude dirt and moisture and prevent damage from construction operations. Remove protection only after the equipment is safe from such hazards.

B. Proposer shall observe the following precautions during handling:

1. Proposer shall maintain the integrity of the parking lot surface and ground laydown areas during handling and installation, including laying out mats, insulation/plywood layers, etc.

2. Damage to the parking lot surface or ground laydown areas caused by the installation of the PV systems shall be identified and repaired by the Proposer at their sole expense and in compliance with the roof warrantor’s standard requirements.

3. Cranes or rigging equipment, if required, shall operate in compliance with all local codes, including site-specific safety requirements. Final crane locations must be approved by the site’s facility manager.

4. Each module shall be visually inspected for defects by the Proposer.

C. RTS or its designee may also inspect materials delivered on site prior to use.

3.13. EXTRA MATERIALS

Furnish extra materials described below that match products installed and that are packaged with protective covering for storage and identified with labels describing contents.

• Furnish Fuses: One for every ten of each type and rating installed on the project, but not less than one of each.

3.14. LABELING AND IDENTIFICATION

For diagnostic and troubleshooting purposes, array strings at the combiner boxes and the combiner boxes themselves shall be uniquely tagged and identified with such tagging on the as-built drawings, which are to be provided by the Proposer.

3.15. CLEANING AND TESTING

A. PV modules shall be free of dirt and construction debris prior to system start-up.

B. Proposer must obtain and record three-day string measurements prior to system turnover.

3.16. SYSTEM INSPECTION AND SAFETY CHECKS

Each system shall include an inspection and safety checklist to be mutually executed by RTS and the Proposer.

3.17. DOCUMENTATION

A. Prepare three copies of Operating and Maintenance Manuals in hard cover binders, as well as an electronic copy, and deliver to the City for review prior to turning over to the City. At a minimum, the binders shall include:

1. A complete set of all approved submittals, including shop drawings and product literature.

2. As-built site plans showing the final placement of all panels, combiner boxes, connections, and conduit placement.

3. As-built electrical plans, including three-line diagrams and elevation drawings showing the final placement of the electrical equipment. As-built electrical plans to clearly note electrical wiring, panels, transformers, conduit sizes, wire sizes, panel schedules, breaker sizes, etc. Tie-ins to existing panels or equipment must be indicated.

4. Cleaning instructions for the PV panels.

5. Copies of all start-up procedure measurements.

6. Copies of all testing data and commissioning reports.

7. Troubleshooting Guidelines.

8. System maintenance schedule and procedures.

9. Contact information for warranty service, technical assistance, and parts ordering.

10. Copies of all final inspections, certificate of occupancy/completion, etc. to document all City and GRU inspection approvals.

3.18. TRAINING

A. Provide three copies of a Training Manual for the operation and maintenance of the PV and DAS. Specify procedures to follow in the event of an emergency.

B. Conduct one onsite training class. The class will be up to two hours in length and accommodate five students. The City will provide appropriate classroom space.

C. Training expenses shall be itemized and billed out separately from all other project expenses.

3.19. REQUIREMENTS

A. The Proposer must supply RTS with all warranty information, whether it be expressed or implied.

B. All equipment and supplies must be new and/or Proposer or Subcontractors must identify under what circumstances a newly refurbished piece of equipment may be substituted, subject to RTS or designee’s approval.

C. RTS will be the final authority as to whether or not substitute equipment or supplies are acceptable.

Substituted equipment must include an equivalent specification sheet for each item substituted, to include a written analysis of any difference from the product specified in this specification. Failure to provide the required documentation may result in your proposal being declared non-responsive and therefore rejected.

4. FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIRED CLAUSES

4.1. Federal Transit Administration (FTA) Notice

Statement of Financial Assistance: This purchase or contract is funded in whole or in part by the U.S.

Department of Transportation, Federal Transit Administration. The following requirements are applicable for this purchase or contract:

NOTE: Changes to FTA language are not allowed. Additionally, in the event of conflicting language between FTA clauses and City clauses, the most restrictive takes precedence.

4.2. No Federal Government Obligation to Third Parties

The City of Gainesville, hereafter “City” and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

4.3. Program Fraud and False or Fraudulent Statements and Related Acts

The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. chapter 53, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C.

§ 5323(l) on the Contractor, to the extent the Federal Government deems appropriate.

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

4.4. Access to Records and Reports

A. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, sub-contracts, leases, subcontracts, arrangements, other third party contracts of any type, and supporting materials related to those records.

B. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this contract for a period of at not less than three (3) years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto.

C. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information, including such records and information the contractor or its subcontractors may regard as confidential or proprietary, related to performance of this contract in accordance with 2 CFR § 200.337.

D. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract in accordance with 2 CFR § 200.337.

4.5. Federal Changes

Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract.

Contractor’s failure to so comply shall constitute a material breach of this contract.

4.6. Civil Right Laws and Regulations

The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S. DOT regulation “Nondiscrimination in Federally-Assisted Programs of the Department of Transportation – Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA may issue.

The following Federal Civil Rights laws and regulations apply to all contracts.

A. Federal Equal Employment Opportunity (EEO) Requirements. These include, but are not limited to:

1. Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects, programs, and activities financed under 49 U.S.C. Chapter 53, prohibits discrimination on the basis of race, color, religion, national origin, sex (including sexual orientation and gender identity), disability, or age, and prohibits discrimination in employment or business opportunity.

2. Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, and Executive Order No. 11246, “Equal Employment Opportunity,”

September 24, 1965, as amended, prohibit discrimination in employment on the basis of race, color, religion, sex, or national origin.

B. Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20

U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of Sex in

Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25 prohibit discrimination on the basis of sex.

C. Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. §

6101 et seq., and Department of Health and Human Services implementing regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial

Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. §

621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age

Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination against individuals age 40 and over on the basis of age.

D. Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Third party contractors must comply with their responsibilities under Titles I, II, III, IV, and V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other Federal agencies.

Civil Rights and Equal Opportunity

The City is an Equal Opportunity Employer. As such, City agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, City agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof.

A. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

B. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor

(U.S. DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment

Opportunity, Department of Labor,” 41 C.F.R. chapter 60, and Executive Order No. 11246, “Equal

Employment Opportunity in Federal Employment,” September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

C. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-634, U.S. Equal

Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,”

29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities

Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the

Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

D. Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. §

794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural

Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

E. Promoting Free Speech and Religious Liberty. The Contractor shall ensure that Federal funding is expended in full accordance with the U.S. Constitution, Federal Law, and statutory and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the…