Pre-Proposal_Conference_Presentation_ERA.pdf

Pre-Proposal Conference

SOL-72012118R00005

USAID Economic Resilience Activity

Welcome!

Ласкаво просимо!

General Information

• Any questions asked will be posted on FedBizOpps.gov

– The official responses to the questions are those in writing and not the verbal responses from today

• Necessary changes as a result of questions will be incorporated by an amendment to the RFP

• The slides from today’s presentation will be posted on

FedBizOpps.gov

Overview

• Overview of the Solicitation

• Award Fee

• Proposal Submission and Evaluation

• Selection and Award Process

• Questions and Answers

Overview of the Solicitation

• USAID anticipates the award of one cost plus award fee type contract with a period of performance of five years

Overall Objective

Improve the overall economic resilience of eastern Ukraine in response to Russian aggression, which has disrupted critical market linkages, catalyzed the economic decline of previously dominant industries, and caused massive population disruption.

Objectives:

• OBJECTIVE 1: Provide assistance to stabilize the economy of eastern Ukraine

• OBJECTIVE 2: Support the sustainable development of small and medium enterprises (SMEs) in eastern Ukraine

• OBJECTIVE 3: Build confidence in the future of the eastern Ukrainian economy

• Synergies: Interventions under different objectives should complement one another

Objective 1: Stabilization

• Address short-term, post-conflict economic recovery needs now and in response to future scenarios

• Objective most focused on building on USAID’s Office of Foreign Disaster Assistance and Office of Transition Initiative programs

• Address immediate economic impacts of conflict in terms of creating new economic opportunities and rehabilitating conflict-affected, small-scale infrastructure

Objective 2:

Small and Medium Enterprise (SME) Development

• Address medium-term economic needs of the region

• Support entrepreneurs and SMEs to develop in emerging industries

• Facilitate access to markets in western Ukraine, the European Union, and other international markets

• Support the emergence of new and reformed human capital development resources in the region

• Facilitate greater access to finance and improve the business enabling environment

Objective 3: Confidence in the Future

• Address long-term economic needs of the region

• Help build confidence in the economic future of the region

• Build coalitions between private and public actors to develop and implement a new “vision” of the economy in eastern Ukraine

Flexibility, Adaptability, and Learning

• The fluid political environment in eastern Ukraine calls for flexibility in implementation.

• The Contractor must respond quickly to changing realities and priorities. As elaborated throughout this SOW, this requires the Contractor to adapt to changes in the operating environment.

• The Contractor must be specifically prepared to adapt to any number of scenarios that could impact or require altering the geographic and programmatic focus of ERA.

Cooperation, Coordination, and Partnerships

• ERA is expected to contribute to USAID/Ukraine’s commitment to a multi-faceted Collaborating, Learning and Adapting (CLA) approach to development.

• The CLA approach is based on the understanding that development efforts yield more effective results if they are coordinated and collaborative, test promising, new approaches in a continuous yet also rapid, targeted search for generating improvements and efficiencies, and build on what works and eliminate what doesn’t.

• Strong coordination needed with other USAID, international donor, non-governmental, and Government of Ukraine efforts in the region 12

Award Fee

The Government's purpose in using an award fee contract is to encourage and reward superior contract performance.

Award Fee Evaluation Criteria

First Six-Month Performance Indicators

Subsequent Evaluation Periods Performance Indicators

Rapid and effective activity start-up

Implementation and Achievement of Results

Flexibility, Adaptability, and Learning

Cooperation, Coordination, and Partnerships

Award Fee Evaluation

• Award Fee Determinations will be made by the designated Fee Determination Official (FDO), in accordance with an approved Award Fee Plan.

• Award Fee Board will evaluate contractor performance and submit findings and recommendations to the FDO

• USAID may utilize a third-party contractor to collect information and support the review

Required Format for a Full Proposal

• Applications must be submitted in two separate parts:

a) Technical Proposal

b) Cost Proposal

READ the SOLICITATION carefully

•All instructions and eligibility requirements found within

• Follow all RFP instructions carefully

• Pay close attention to Sections C, L, M

• Submit ALL required information

Technical Proposal

• Detailed instructions found in section L.8 of the RFP

• Technical proposal should take into account requirements of the program and evaluation criteria found in the RFP

• The proposal must be written entirely in English

• The technical proposal is limited to 50 pages

• Any pages that exceed these limits will not be evaluated

Cost Proposal

• Detailed instructions found in section L.9 of the RFP

• Cost proposal must be completely separate from the technical proposal

• The cost proposal must be compatible with Excel, include all unlocked formulas, and be an unlocked spreadsheet that is not password protected.

• The detailed narrative for the cost proposal must describe the assumptions made as well as detailed explanations about how each proposed cost was estimated by line item.

• Offerors must utilize the plug figures provided in the RFP for GUCs and Construction

Submitting the Proposal

• Only ONE proposal package per organization will be accepted.

• Electronic submission is required to Maria Televantos mtelevantos@usaid.gov with a copy to Olga Luchuk-Vysotska at oluchukvysotska@usaid.gov.

• Email is the only method for submitting proposals

• Zipped files cannot be accepted

• Attachments must be submitted in Adobe PDF or Microsoft Office

• Proposals must be received no later than May 18, 2018, 4:00 pm Kyiv local time

• Offerors are responsible for confirming that their complete proposals were received electronically by USAID.

Evaluation of Full Proposals

• The evaluation of full proposals will be conducted in two parts:

I. The Technical Proposal will be evaluated by a technical evaluation committee (TEC)

II. The Cost Proposal will be evaluated by the Contracting Officer

• Evaluations will be conducted in strict accordance with the evaluation criteria in section M of the RFP.

Technical Evaluation Criteria

In descending order of importance:

1: Flexible and Adaptable Management Approach 2: Analytical Approach to Achieving Results 3: Case Study 4: Past Performance

Cost Proposal Evaluation

• USAID will also evaluate the proposed costs to determine if they are fair and reasonable using proposal analysis techniques consistent with FAR 15.404.

• Each cost proposal will be evaluated but will not be assigned a rating

• The evaluation of cost will include a determination of cost realism, completeness, and reasonableness.

• Where technical evaluations between proposals are close, cost may be the determining factor.

Selection and Award

• If the Contracting Officer determines that discussions are necessary, s/he will establish a competitive range composed of only the most highly rated proposals.

• In accordance with FAR 52.215‐1(f), the Government intends to award a contract resulting from this solicitation to a responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors as set forth in the solicitation.

Next Steps

• Your Team Works Really Hard

• Proposals Due (May 18, 2018)

• Technical Evaluation Committee Meets

• Negotiations/Discussions

• Award

• Post-Award Conference

• Work Planning and Implementation

Thank You!

Opportunity for Questions

Points of Contact

Maria Televantos mtelevantos@usaid.gov

Olga Luchuk-Vysotska oluchukvysotska@usaid.gov mailto:mtelevantos@usaid.gov mailto:oluchukvysotska@usaid.gov